Purchasing Coordinator

Ascendo Resources; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Ascendo Resources is seeking a Purchasing Agent to manage procurement activities and ensure efficient, cost‑effective purchasing aligned with company needs. The role partners with vendors, internal departments, inventory teams, and operations to maintain stock levels and timely product availability.

You will source suppliers, negotiate pricing and terms, process orders, and monitor inventory with cross‑functional teams.

Qualifications

• 2+ years of purchasing or procurement experience preferred.
• Experience in distribution, warehouse, manufacturing, or wholesale environments preferred.
• Strong attention to detail with organizational and problem‑solving skills.
• Ability to analyze inventory data, pricing, and vendor information.
• Strong communication and negotiation skills.
• Proficiency with Microsoft Office and ERP/purchasing/inventory systems.
• Ability to manage multiple priorities in a fast‑paced environment.

Responsibilities

• Source, evaluate, and maintain supplier relationships.
• Prepare and process purchase orders with accuracy and compliance.
• Monitor inventory levels and collaborate on purchasing needs.
• Review demand forecasts, sales trends, and inventory reports for decisions.
• Negotiate pricing, terms, delivery, and supplier agreements.
• Track orders through delivery and resolve shortages or delays.
• Research new products, suppliers, and cost‑saving opportunities.
• Maintain purchasing records and vendor data.
• Coordinate with receiving, warehouse, accounting, and operations for fulfillment.
• Review invoices and resolve discrepancies.
• Assist with inventory management initiatives and process improvements.

Skills

Vendor negotiation

Data analysis

ERP systems

Microsoft Office

Attention to detail

Communication skills

Tools

ERP systems

Microsoft Office Suite

Job description

The Purchasing Agent is responsible for managing procurement activities to ensure materials, products, and supplies are purchased efficiently, cost‑effectively, and in alignment with company needs. This role works closely with vendors, internal departments, inventory teams, and operations to maintain appropriate stock levels, negotiate pricing, and support timely product availability.

• Source, evaluate, and maintain relationships with suppliers and vendors.
• Prepare and process purchase orders while ensuring accuracy and compliance with company procedures.
• Monitor inventory levels and collaborate with internal teams to determine purchasing needs.
• Review demand forecasts, sales trends, and inventory reports to support purchasing decisions.
• Negotiate pricing, terms, delivery schedules, and agreements with suppliers.
• Track orders from placement through delivery and resolve any issues related to shortages, delays, or discrepancies.
• Research new products, suppliers, and cost‑saving opportunities.
• Maintain accurate purchasing records, vendor information, and documentation.
• Partner with receiving, warehouse, accounting, and operations teams to ensure smooth order fulfillment.
• Review invoices and resolve purchasing discrepancies when needed.
• Assist with inventory management initiatives and process improvements.

Qualifications

• 2+ years of purchasing, procurement, supply chain, or inventory management experience preferred.
• Experience working in a distribution, warehouse, manufacturing, or wholesale environment preferred.
• Strong attention to detail with excellent organizational and problem‑solving skills.
• Ability to analyze inventory data, pricing, and vendor information.
• Strong communication and negotiation skills.
• Proficiency with Microsoft Office Suite and experience using ERP, purchasing, or inventory management systems.
• Ability to manage multiple priorities in a fast‑paced environment.

Preferred Skills

• Experience with purchase orders, vendor management, and supply chain processes.
• Knowledge of inventory control practices and distribution operations.
• Experience negotiating with suppliers and identifying cost‑saving opportunities.
• Ability to build strong working relationships with internal teams and external partners.

This position operates in a fast‑paced distribution environment and requires collaboration across purchasing, inventory, warehouse, and operations teams. The ideal candidate is detail‑oriented, proactive, and able to manage deadlines while maintaining accuracy.