Purchasing Coordinator

Icarus; El Segundo (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Meaningful equity

Health, dental, and vision insurance

Competitive pay and bonuses

Daily lunch

Job summary

Icarus in El Segundo is seeking a detail-oriented Purchasing Coordinator to support factory and flight teams with indirect purchasing and maintenance supplies. You will turn requests into accurate orders, track pricing and deliveries, and work with warehouse and finance to reconcile receipts and invoices.

Responsibilities include creating and maintaining purchase orders in the ERP, coordinating specifications, quantities, and timing with internal requesters, and ensuring timely replenishment and

Qualifications

• 1+ years of purchasing, supply chain coordination, manufacturing operations, or closely related experience.
• Strong organization and attention to detail across requests, orders, and supporting documents.
• Comfort with spreadsheets and learning ERP or purchasing systems.
• Clear communication with suppliers and internal teams.
• Ability to prioritize urgent needs while keeping routine work moving.
• A proactive approach to following up and resolving discrepancies.
• Ability to work at our El Segundo factory five days a week.

Responsibilities

• Indirect purchasing. Source and order tooling, test equipment, calibration services, shop supplies, flight-test consumables, and other operating needs.
• Purchase-order accuracy. Create and maintain orders, confirm pricing and delivery dates, and keep records current in ION.
• Request coordination. Clarify specifications, quantities, timing, and approvals with the people who need the material.
• Supplier follow-up. Track acknowledgements and deliveries, resolve routine issues, and escape risks before they interrupt work.
• Receiving and invoice support. Reconcile orders with receipts and invoices in partnership with warehouse and finance.
• Replenishment. Maintain practical reorder processes for frequently used supplies and identify opportunities to consolidate purchases.
• Visibility. Keep a clear view of open requests, overdue orders, and upcoming service or calibration needs.

Skills

Strong organization

Attention to detail

Spreadsheets

ERP systems

Purchasing processes

Communication

Prioritization

On-site work

Job description

Icarus was founded on the belief that the Stratosphere is the Forgotten Frontier and that reclaiming it will define the next era of aerospace and what is possible from the sky. We build solar-powered aircraft that fly at 60,000 ft for weeks at a time, delivering persistent, affordable, and scalable presence from this layer of the atmosphere. You will help build the supply chain that makes this possible.

Mission

Re-establish and maintain dominance in the Stratosphere.

The role

You will keep the factory and flight teams supplied with the tools, equipment, consumables, and services they need to execute. Your focus is indirect purchasing and maintenance, repair, and operations supplies. You will work with the Head of Supply Chain, Buyer/Planners, finance, and internal requesters to turn requests into accurate orders and dependable deliveries.

What you’ll own

• Indirect purchasing. Source and order tooling, test equipment, calibration services, shop supplies, flight-test consumables, and other operating needs.
• Purchase-order accuracy. Create and maintain orders, confirm pricing and delivery dates, and keep records current in ION.
• Request coordination. Clarify specifications, quantities, timing, and approvals with the people who need the material.
• Supplier follow-up. Track acknowledgements and deliveries, resolve routine issues, and escape risks before they interrupt work.
• Receiving and invoice support. Reconcile orders with receipts and invoices in partnership with warehouse and finance.
• Replenishment. Maintain practical reorder processes for frequently used supplies and identify opportunities to consolidate purchases.
• Visibility. Keep a clear view of open requests, overdue orders, and upcoming service or calibration needs.

What we’re looking for

• 1+ years of purchasing, supply chain coordination, manufacturing operations, or closely related experience.
• Strong organization and attention to detail across requests, orders, and supporting documents.
• Comfort with spreadsheets and learning ERP or purchasing systems.
• Clear communication with suppliers and internal teams.
• Ability to prioritize urgent needs while keeping routine work moving.
• A proactive approach to following up and resolving discrepancies.
• Ability to work at our El Segundo factory five days a week.

Bonus

• Experience buying indirect materials, tooling, services, or MRO supplies.
• Experience with ION or a manufacturing ERP.
• Worked in a factory, aerospace company, defense company, or hardware startup.

Our culture = elite sports team. Winning = having fun

• Hyperfocus
• Extreme Ownership
• Radical Transparency

Why Icarus

• Meaningful equity
• Competitive pay and bonuses
• Health, dental, and vision insurance
• Real ownership, real hardware, real flight
• Small team, massive responsibility
• High signal (engineering) to noise (management) culture
• Dream desk setup
• Daily lunch

Hiring process

• Phone screen
• One-on-one with CEO
• Meet the team in-person

US salary range

$70,000 - $95,000 USD

The salary range for this role reflects base salary only. Actual compensation may vary based on job-related skills, experience, education and/or training, and business considerations. Equity is considered part of Icarus’ total compensation package.

We’re an equal opportunity employer. We welcome all applicants without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Icarus’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person that was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.