Purchasing Controller

Black Family Hospitality; Austin (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Black Family Hospitality is seeking an experienced Food & Beverage Purchasing Controller to oversee financial and inventory control for its restaurant portfolio in Austin, Texas. You will ensure accurate costing, maintain inventory integrity, manage purchasing compliance, and provide robust financial reporting to support profitability and operational efficiency.

Collaborating with regional managers, restaurant management, chefs, and purchasing teams, you will monitor food and beverage costs,

Qualifications

• Bachelor’s degree required.
• Experience in F&B cost control and recipe/menu database management.
• Strong knowledge of inventory management and financial reporting.

Responsibilities

• Coordinate with culinary team to maintain recipes in Restaurant365.
• Review A/P records for cost-coding accuracy and stock movements.
• Conduct regular inventory audits and reconcile discrepancies with F&B teams.
• Ensure yields and recipe costs remain accurate as menu items change.
• Coordinate with F&B teams to confirm accuracy of all purchased unit of measures, pack sizes, and purchase quantities.
• Update mapping of new POS menu items, modifiers, and categories in Toast POS to ensure proper item cost reporting.
• Coordinate with A/P processing team to build and maintain vendor item database.
• Analyze theoretical vs. actual food cost variances and prepare detailed menu item reports for management.
• Maintain and update pricing guides.
• Audit vendor invoices against contracted pricing to ensure purchasing compliance.
• Train and support unit-level managers on inventory counting and cost-control procedures.
• Provide purchasing support as needed, ensuring the restaurant has the supplies and items necessary for smooth daily operations.
• Proactively identify opportunities to reduce costs while maintaining operational efficiency and quality.
• Price vetting with new items.
• Be available to work nights and weekends as needed to support restaurant operations.

Skills

Cost control

Inventory management

Financial reporting

Attention to detail

Education

Bachelor’s Degree

Tools

Restaurant365

Toast POS

Microsoft Excel

Job description

The Food & Beverage (F&B) Purchasing Controller is responsible for maintaining financial and inventory control functions related to the Company’s food and beverage operations. This role ensures accurate costing, inventory management, purchasing compliance, and financial reporting to maintain profitability and operational efficiency. The F&B Cost Control Analyst works closely with regional managers, restaurant management, chefs, and purchasing teams to monitor food and beverage costs, analyze variances, implement cost-saving strategies, and ensure adherence to company policies and industry standards. The position plays a key role in maintaining financial integrity, optimizing margins, and supporting strategic decision-making within the organization.

Essential Duties and Responsibilities

• Coordinate with culinary team to create and maintain recipes in Restaurant365
• Review A/P records for cost-coding accuracy on purchased items and stock movements
• Conduct regular inventory audits and reconcile stock discrepancies with F&B teams
• Ensure yields and recipe costs remain accurate as menu items change
• Coordinate with F&B Teams to confirm the accuracy of all purchased unit of measures, pack sizes, and purchase quantities
• Update mapping of new POS menu items, modifiers, and categories in Toast POS to ensure proper item cost reporting
• Coordinate with A/P processing team to build and maintain vendor item database
• Analyze theoretical vs. actual food cost variances and prepare detailed menu item reports for management
• Maintain and update pricing guides
• Audit vendor invoices against contracted pricing to ensure purchasing compliance
• Train and support unit-level managers on inventory counting and cost-control procedures
• Provide purchasing support as needed, ensuring the restaurant has the supplies and items necessary for smooth daily operations
• .Proactively identify opportunities to reduce costs while maintaining operational efficiency and quality
• .Price vetting with new items
• Be available to work nights and weekends as needed to support restaurant operations

Qualifications

• Bachelor’s Degree
• Proven experience in F&B cost control and recipe/menu database management
• Strong Knowledge of inventory management and financial reporting

Technical Skills

• Strong proficiency in Restaurant365 or inventory costing systems
• Strong proficiency in Toast POS or other POS softwares
• Strong proficiency in Microsoft Excel
• Understanding of F&B Operations financial principles
• High attention to detail and accuracy
• Strong organizational and time management skills.
• Ability to work effectively in a fast-paced, multi-entity hospitality environment.

Strong communication skills and a collaborative mindset.is responsible for maintaining financial and inventory control functions related to the Company’s food and beverage operations. This role ensures accurate costing, inventory management, purchasing compliance, and financial reporting to maintain profitability and operational efficiency. The F&B Purchasing Controller works closely with regional managers, restaurant management, chefs, and purchasing teams to monitor food and beverage costs, analyze variances, implement cost-saving strategies, and ensure adherence to company policies and industry standards. The position plays a key role in maintaining financial integrity, optimizing margins, and supporting strategic decision-making within the organization.