PURCHASING & CONTRACTS MANAGER (ADMINISTRATIVE MANAGER 10, ISD)

County of Los Angeles; California (MO); On-site; USD 90,000 - 130,000; Full time

Job summary

County of Los Angeles seeks an Emergency Administrative Manager 10, ISD to oversee procurement, contracts, and purchasing programs supporting homelessness initiatives.

You'll provide advisory services, supervise staff, ensure regulatory compliance, and participate in countywide strategic objectives. This role offers a pathway to permanent appointment during the homelessness crisis.

Qualifications

• Three years of experience in an administrative, advisory, or staff capacity dealing with complex problems.
• Two years’ experience at Administrative Manager 8, ISD or higher.
• License: A valid California Class C Driver License or ability to utilize an alternative method of transportation.

Responsibilities

• Manages, directs, and supervises a section of professional staff responsible for the acquisition of supplies and services for end-user departments.
• Provides technical guidance and direction to subordinate staff in purchasing, acquisition, and contract process.
• Monitors and evaluates achievement of project goals and reviews results with ISD management.
• Ensures compliance with relevant laws and regulations; analyzes issues affecting operations.
• Performs administrative supervision functions including performance rating and mentoring.
• Assists with design and implementation of eProcurement/Source-to-Pay transformations.
• Develops operating plans, data reporting structures, and KPIs to measure effectiveness.

Skills

Administrative leadership

Education

Bachelor’s Degree or higher in Business Administration, Public Administration, Information Systems, Economics, Finance, Procurement, or a closely related field

Job description

TYPE OF RECRUITMENT

OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD

Applications will be accepted from September 4, 2024, at 7:00 a.m. Pacific Time (PT).

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

W1078F-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Internal Services Department is seeking qualified candidates to fill emergency Administrative Manager 10, ISD vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance.

This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 10, ISD.

The Opportunity

The Purchasing and Contracts Manager will provide advisory, consultative services and/or management oversight functions to staff and operations dedicated to supporting County end-user departments, vendors, and related agencies in the areas of Contracts, Procurement and Purchasing Programs that support the Homelessness efforts and related initiatives.

• Manages, directs, and supervises a section of professional staff responsible for the acquisition of supplies and services of assigned commodities for end-user departments.
• Provides technical guidance and direction to subordinate staff in all aspects of the purchasing, acquisition, and contract process.
• Monitors and evaluates achievement of project goals and objectives and reviews results with ISD management.
• Ensures compliance with relevant laws and regulations; analyzes relevant technical or legal issues affecting matters of the operation managed or project assigned.
• Performs administrative supervision functions that includes rating performance, coaching for performance, review/approving time off, mentoring, etc.
• Provides assistance to end-users regarding complex or sensitive purchases/acquisitions and identifies viable solutions to address business needs.
• Participates in planning sessions and assists in the development and implementation of departmental and/or Countywide strategic objectives, policies, and programs.
• Participates in multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization.
• Participates in customer engagement activities that include planning and leading change management, training, and both functional and technical help desk support.
• Serves as a resource to identify business requirements, assess functional design processes, workflow mapping, testing, and training on the Department’s eProcurement/Source-to-Pay Transformation initiative.
• Assists with the design, service delivery models, and performance frameworks of eProcurement, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service.
• Assists with developing and implementing operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness of the eProcurement/Source-to-Pay System.
• Fosters a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach.
• Directs and leads special projects and the preparation of reports on behalf of the Purchasing and Contracts Service General Manager.

TO QUALIFY for the options below.

MINIMUM REQUIREMENTS

Option I: Three years of experience in an administrative*, advisory, or staff capacity** dealing with the investigation and solution of procedural, personnel, budgetary, legislative, community, governmental or similar complex problems.

Option II: Two years’ experience at the level of Administrative Manager 8, ISD*** or higher.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

SPECIAL REQUIREMENT INFORMATION: *Administrative is defined as work performed typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management. **Advisory or Staff capacity is defined as work performed in an advisory capacity to line managers to provide program and administrative support by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel. ***Experience in the County of Los Angeles at the level of Administrative Manager 8, ISD or higher is defined as assists in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Expectations: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

DESIRABLE QUALIFICATIONS

• Experience performing a broad range of complex purchasing and contracting related services, including developing vendor agreements and contracts for the purchase of equipment, supplies, and services; developing formal complex bid and contract documents; and drafting and negotiating contractual agreements.
• Experience leading project teams, including establishing project timelines, monitoring deliverables, meeting with stakeholders, and ensuring effective working relationships and coordination of efforts with other areas of internal/external organizations.
• Experience participating in or leading Countywide or organization-wide strategic objectives designed to enhance or streamline business operations.
• Bachelor’s Degree or higher in Business Administration, Public Administration, Information Systems, Economics, Finance, Procurement, or a closely related field.

Closely related Fields: Will be determined by the hiring manager.

Our Assessment Process

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Fair Chance Initiative

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Contact us

Exam Number: W1078F-EA

Department Contact Name: Diana Ayala

Department Contact Phone: [phone]

Department Contact Email: [e-mail]

California Relay Services Phone: [phone]

ADA Coordinator Phone: [phone]

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