Purchasing Card Expense Specialist

Sonepar USA Inc; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) retirement savings with company

Professional and personal development

Employee Assistance Program (EAP)

Job summary

Crawford Electric Supply seeks a Purchasing Card Expense Specialist to administer and reconcile the company’s P-Card program. You will collaborate with cardholders and finance teams to ensure proper coding, approvals, and month-end close.

The role requires 2–4 years in accounts payable or expense reporting, strong Excel, and experience with ERP/expense-management systems. Location is RDC/Branch, Houston, TX; on-site role with robust benefits.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Two to four years of experience in Accounts Payable, purchasing cards, expense reporting, or related finance functions.
• Experience with month-end close, reconciliations, and internal controls is preferred.
• Strong Excel skills and ability to analyze large volumes of transactional data.
• Knowledge of ERP and expense-management systems; familiarity with card platforms and GL coding.

Responsibilities

• Administer, review, reconcile, and monitor the purchasing card program.
• Code transactions accurately in ERP with appropriate GL accounts and cost centers.
• Process month-end close activities, accruals, and reconciliations.
• Resolve discrepancies, ensure supporting documentation, and maintain controls.
• Prepare recurring reports and help improve expense-management workflows.

Skills

Excel

ERP systems

Expense management systems

Corporate credit card platforms

General ledger coding

Data analysis

Documentation and records

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ERP

Expense-management systems

Corporate credit card platforms

Job description

life insurance, parental leave, paid time off, 401(k)

United States, Texas, Houston

Oct 19, 2026

There's a Place for You at Crawford Electric Supply.

A career at Crawford Electric Supply is more than a job. You're investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Crawford Electric Supply offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate throughout the southeast region of the United States, and are part of the Sonepar group, the world's #1 electrical distributor with over 45,000 associates around the globe.

Being "Powered by Difference" means we respect and value diverse perspectives. Crawford Electric Supply we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

Position

Purchasing Card Expense Specialist

Location

RDC/Branch

About Crawford

If you are looking for a company who is committed to building a relationship with you, who encourages having fun at work, who is powered by difference, and who is passionate about your future, it's time to apply at Crawford Electric Supply. Known in the electrical distribution industry for being a great place to work and build a career, Crawford prides itself on being a business partner rather than just an electrical supplier to its customers. Everyday Crawford associates provide the best customer experience while at the same time offering the widest variety of electrical products on the market. For the past 30 years, Crawford has built a culture of growth, opportunity, innovative thinking, and stability for its employees by truly living up to the company motto of, "Whatever it Takes!" through our mindset competencies below:

Adapt: Effectively embrace new situation and people

Dare: Appropriately challenge the status quo

Learn: Learn from others, from mistakes, and self-improve

Responsibilities

The Purchasing Card Expense Specialist is responsible for the day-to-day administration, review, reconciliation, and compliance monitoring of the company's purchasing card program. This position ensures P-Card transactions are properly supported, accurately coded, appropriately approved, and processed in accordance with company policies and internal controls.

The role partners closely with cardholders, managers, Accounts Payable, Accounting, Procurement, and other business functions to resolve transaction issues, improve expense reporting accuracy, support timely month-end close, and promote effective purchasing-card controls.

Expense Processing and Accounting

• Key expense transactions into ERP system with high level of accuracy, including general ledger accounts, cost centers, branches, departments, projects, and other applicable dimensions.
• Perform purchasing-card accruals and other month-end close activities.
• Research transactions impacting specific departments or general ledger accounts.
• Process corrections and reclassifications when transactions have been posted incorrectly.
• Perform reconciliation between purchasing-card activity, expense systems, and the general ledger.

P-Card Transaction Review and Reconciliation

• Review purchasing card transactions for appropriate business purpose, supporting documentation, account coding, and required approvals.
• Ensure receipts, invoices, and other supporting documentation are complete and submitted timely.
• Reconcile card transactions and statements to the applicable expense management and accounting systems.
• Research and resolve transaction discrepancies, duplicate charges, credits, refunds, and other exceptions.
• Follow up with cardholders and approvers on incomplete or outstanding transactions.
• Monitor aged and unreconciled purchasing card transactions.
• Assist with the proper accounting treatment of transactions at month-end.

Compliance and Internal Controls

• Monitor purchasing card activity for compliance with company policies and established spending limits.
• Identify transactions requiring additional review, including missing receipts, unusual transactions, potential duplicate charges, or purchases outside established guidelines.
• Escalate unresolved or recurring compliance issues through the appropriate management channels.
• Support internal and external audits by providing transaction documentation, reconciliations, and other requested information.
• Assist Finance leadership with maintaining and improving P-Card policies, procedures, and internal controls.

Cardholder Administration

• Support new cardholder setup and maintenance of existing cardholder information.
• Coordinate card limit and account change requests in accordance with established approval requirements.
• Assist employees with questions regarding P-Card transactions, documentation, coding, and expense policies.

Reporting and Analysis

• Prepare recurring P-Card reports for Finance and Management.
• Analyze purchasing-card activity to identify recurring issues and opportunities to improve compliance.
• Maintain metrics related to processing timeliness and transaction exceptions.
• Assist with ad hoc spend analysis and reporting as requested.

Process Improvement

• Identify opportunities to streamline purchasing-card reconciliation and expense-management processes.
• Help standardize transaction documentation and coding practices across locations and departments.
• Support implementation and enhancement of expense-management tools and workflows.
• Develop and maintain desk procedures, training materials, and documentation for cardholders and approvers.
• Participate in Finance initiatives designed to strengthen expense controls and improve transaction visibility.

Qualifications

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.

Experience

• Two to four years of experience in Accounts Payable, purchasing cards, corporate credit cards, expense reporting, accounting, or a related finance function.
• Experience reviewing employee expenses and supporting documentation preferred.
• Experience working in a multi-location organization is a plus.
• Previous experience supporting month-end close and account reconciliations preferred.

Technical Skills

• Strong Microsoft Excel skills.
• Experience with ERP and expense-management systems.
• Experience with corporate credit card or purchasing-card platforms preferred.
• Understanding of general ledger coding, cost centers, departments, and account reconciliations.
• Ability to analyze large volumes of transactional data.
• Strong documentation and record-retention skills.

Environment

Office Environment

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Crawford is an equal opportunity employer

Crawford is a subsidiary of Sonepar USA.

What We Offer You

We offer great family-friendly benefits to full-time associates:

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs

• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)

We're proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email [e-mail].

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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