Purchasing Associate

Flow Control Group; New Jersey; On-site; USD 42,000 - 54,000; Full time

Job summary

Flow Control Group in South Burlington, VT is seeking a Purchasing Associate to enter, track, and manage purchase orders with vendors. You will coordinate with vendors, order management, and engineering to keep customers informed about order status.

Key duties include creating and approving POs, monitoring shipments, expediting issues, resolving invoice discrepancies with accounting, and maintaining stock levels to support daily business.

Qualifications

• Ability to manage time effectively in a fast-paced office.
• Strong listening skills and attention to detail.
• Excellent verbal and written communication across departments.
• Proficiency with multiple computer systems and data entry.

Responsibilities

• Create, review, approve, and send Purchase Orders to vendors.
• Monitor all orders placed with vendors and update status.
• Contact vendors by phone or email to expedite, cancel, or amend a PO.
• Use shipping information to update delivery status.
• Create Item Fulfillments for Drop Ship POs and Sales Orders.
• Collaborate with Order Management and Engineering to resolve issues slowing customers.
• Work with Shipping to ensure all packages/items are received and tracked.
• Assist Accounting in resolving invoice discrepancies and fees.
• Preferred Stock Level Management (PSL) to maintain proper stock levels.

Skills

Time management

Active listening

Attention to detail

Fast-paced environment

Communication & collaboration

Computer literacy

Tools

NetSuite

Job description

About Us: Flow Control Group (FCG) is a leading provider of fluid handling, process, and industrial automation solutions across North America. We are a 100% employee-owned organization made up of over 2,000 team members and 95+ entrepreneurial brands—each empowered to think big, move fast, and bring innovative ideas to life. Our ownership mindset fuels a culture of pride, accountability, and exceptional customer service.

About Us: Flow Control Group (FCG) is a leading provider of fluid handling, process, and industrial automation solutions across North America. We are a 100% employee-owned organization made up of over 2,000 team members and 95+ entrepreneurial brands—each empowered to think big, move fast, and bring innovative ideas to life. Our ownership mindset fuels a culture of pride, accountability, and exceptional customer service.

Visit our website: https://flowcontrolgroup.com/

The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include entering and tracking the status of Purchase Orders (POs) placed with vendors. The Purchasing Department works hand in hand with Vendors, Instrumart’s Order Management Team, and Engineering to provide our customers with the most accurate information possible about their orders.

PRIMARY JOB DUTIES

• Create, review, approve, and send Purchase Orders to vendors
• Monitor all orders placed with vendors and update the status according to the information provided
• Contact vendors (by phone or email) whenever necessary to expedite, cancel, check status, or amend a PO
• Use UPS, FedEx, LTL information, and the shipping tool to update the delivery status
• Create Item Fulfillments for Drop Ship POs and Sales Orders
• Collaborate with Order Management team members and Engineering to resolve any issues, such as delays that impact our customers' satisfaction
• Working closely with the Shipping Department to ensure all packages/items are received, and monitoring missing/lost items
• Assist the Accounting Department in resolving invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees
• Preferred Stock Level Management (PSL) - Managing select inventory levels to ensure proper stock levels are in place to allow for daily business

ESSENTIAL KSA’s

• Skilled time manager with a strong drive toward independent productivity
• Active listener with the ability to consider feedback
• Excellent attention to detail
• Capability to work in a fast-paced environment
• Excellent communication and collaboration skills to ensure smooth and clear interactions across all departments at Instrumart and with Vendors
• Knowledge and comfort with computers, with the ability to navigate multiple systems

SAFETY & COMPLIANCE RESPONSIBILITIES

• Follow company safety policies and procedures and use required PPE
• Complete the required safety trainings
• Report hazards, unsafe conditions, and work-related injuries

PREFERRED SKILLS

• Familiarity with NetSuite or similar business management software
• Experience with sharing a workload while working as part of a teamExperience working in an open office environment

LOCATION

This position is located in South Burlington, Vermont

WORK ATMOSPHERE

The Purchasing Associate works in a typical office environment. The office climate is controlled at a comfortable temperature year-round, air-conditioned in the summer, and heated in the cooler seasons. The office is very clean and has significant exposure to natural light. Substantial time spent at a desk, sitting, and doing repetitive motions through computer work.

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Why Build a Career with Us?

Everyone’s an Owner of the Company: Because every team member contributes to Flow Control Group’s success, everyone has the benefits of ownership! Flow Control Group has a broad-based employee ownership program extended to every employee within our portfolio companies.

• Competitive Benefits: Enjoy an attractive benefits package that includes Medical, Dental and Vision insurance (among other plans), competitive 401(k) matching program, career growth opportunities, employee referral program, paid time off and holidays, as well as parental leave.
• Training: FCG University learning and training platform available to all employees offering over 80k courses.
• Career Growth Opportunities: At Flow Control Group, we are committed to your professional development. With a vast network of over 100 brands across North America, we provide unparalleled opportunities for growth and advancement. Whether you're just starting your career or looking to take it to the next level, we offer custom training programs, mentorship, and a supportive environment to help you achieve your goals. Join us and be part of a dynamic team where your contributions make a real impact.

Equal Opportunity Employer: Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics.