Purchasing Assistant: Master Order flow & Vendor Support

Singer Equipment Company, Inc; Meridian (MS); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

medical

dental

vision

short term disability

long term disability

401K with company match

group life insurance

flexible spending

paid time off

paid holidays

Job summary

Singer Equipment Company, Inc is seeking a Purchasing Assistant to support the purchasing team with direct ship purchase orders and day-to-day coordination with vendors. The role emphasizes attention to detail and timely communication to ensure accurate orders and on-time delivery.

The ideal candidate has 1–2 years in purchasing or order management, proficiency in Microsoft Office, and strong organizational abilities to manage multiple priorities in a fast-paced environment.

Qualifications

• Proficiency with Microsoft Office applications and Windows-based systems.
• High school diploma or GED required.
• 1–2 years of purchasing, procurement, order management, or related experience required.

Responsibilities

• Create and process direct ship purchase orders, verifying pricing, quantities, item information, and ship-to details.
• Track vendor acknowledgments and confirm receipt, pricing, and expected ship dates.
• Maintain accurate purchase order information and update orders based on approved changes or vendor information.
• Monitor open purchase orders and follow up on outstanding, overdue, or incomplete orders.
• Follow up with vendors regarding order status, lead times, backorders, shipping updates, and tracking information.
• Communicate order changes, delays, or other concerns to Equipment Purchasing Specialists and appropriate internal teams.
• Assist in researching and resolving pricing, quantity, shipment, or other purchase order discrepancies.
• Escalate significant vendor or order issues to the appropriate Purchasing Specialist or manager.
• Support Equipment Purchasing Specialists with order entry, purchase order updates, documentation, and issue resolution.
• Maintain organized purchasing records and vendor documentation.
• Support Equipment Purchasing Specialists, the Director of Purchasing, and the VP of Supply Chain with departmental goals, projects, and reporting as assigned.
• Perform other purchasing and administrative duties as needed.

Skills

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Vendor coordination

Problem solving

Education

High school diploma or GED

Tools

Windows-based systems

Job description

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.
  
  

Overview

The Purchasing Assistant supports the purchasing team by processing and tracking direct ship purchase orders and providing day-to-day support to Equipment Purchasing Specialists. This role helps ensure orders are accurate, acknowledged by vendors, and progressing according to expected delivery timelines. The position requires strong attention to detail, organization, follow-through, and communication with vendors and internal teams to identify and resolve order-related issues.

Essential Functions

• Create and process direct ship purchase orders, verifying pricing, quantities, item information, and ship-to details.
• Track vendor acknowledgments and confirm receipt, pricing, and expected ship dates.
• Maintain accurate purchase order information and update orders based on approved changes or vendor information.
• Monitor open purchase orders and follow up on outstanding, overdue, or incomplete orders.
• Follow up with vendors regarding order status, lead times, backorders, shipping updates, and tracking information.
• Communicate order changes, delays, or other concerns to Equipment Purchasing Specialists and appropriate internal teams.
• Assist in researching and resolving pricing, quantity, shipment, or other purchase order discrepancies.
• Escalate significant vendor or order issues to the appropriate Purchasing Specialist or manager.
• Support Equipment Purchasing Specialists with order entry, purchase order updates, documentation, and issue resolution.
• Maintain organized purchasing records and vendor documentation.
• Support Equipment Purchasing Specialists, the Director of Purchasing, and the VP of Supply Chain with departmental goals, projects, and reporting as assigned.
• Perform other purchasing and administrative duties as needed.
  
  

Minimum Qualifications

Experience and education:

• High school diploma or GED required.
• One to two years of purchasing, procurement, order management, or related experience required.
  
  

Knowledge, Skills And Abilities

• Proficiency with Microsoft Office applications and Windows-based systems.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Effective verbal and written communication skills.
• Ability to consistently follow up on outstanding items and work collaboratively with vendors and internal teams.
• Strong problem-solving skills with the ability to identify and appropriately escalate issues.
  
  

Core Competencies

• Attention to Detail: Maintains accurate purchase orders and carefully reviews order information for discrepancies.
• Organization & Follow-Through: Tracks open orders, maintains records, and follows through on outstanding items.
• Communication: Communicates clearly and professionally with vendors and internal partners.
• Teamwork: Works collaboratively with Purchasing Specialists and cross-functional teams to support timely order fulfillment.
• Problem Solving: Identifies order issues, gathers information, and assists with timely resolution or escalation.
  
  

Work Environment & Physical Demands

• Primarily office-based work utilizing computers, purchasing systems, email, and telephone communication.
• Standard business hours with occasional overtime as business needs require.
  
  

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.

Are you ready to take your career to the next level? Apply today and let's cook up some success!

Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.