Purchasing Assistant Aromas

Prinova USA; Itasca (IL); On-site; USD 60,000 - 65,000; Full time

Job summary

Prinova USA, a leading supplier in the food industry, is seeking a Purchasing Assistant Aromas to support the purchasing department. This full-time role involves sourcing requests, supplier coordination, and developing relationships with customers and suppliers. Ideal candidates will possess strong communication and organizational skills and have a desire for professional growth.

Benefits

Medical, Dental, Vision

Employer paid STD and LTD

HSA and FSA

PTO

Employer paid Basic Life Insurance

401(k) & Roth with employer match

Eight Paid Holidays + 2 Floating Holidays

Voluntary - Critical Illness, Hospital Indemnity, Accident

Personal growth including training and development opportunities

Qualifications

• Bachelor degree or equivalent work experience required.
• Excellent interpersonal, written and verbal communication skills.
• Energetic and enthusiastic personality required.

Responsibilities

• Initiates sourcing requests and tracks incoming samples.
• Coordinates with customer service to confirm orders.
• Develops and maintains positive relationships with suppliers.

Skills

Interpersonal skills

Communication skills

Organizational skills

Detail-oriented

Team-oriented

Multi-tasking

Education

Bachelor degree in Business, Supply Chain Management, Marketing

Tools

Microsoft Office

ERP (JDE)

Salesforce.com

Job description

At Prinova, our passion for food knows no bounds! With a rich history spanning over four decades in the food industry, we have established ourselves as a trusted global supplier and manufacturer of functional food ingredients, flavors, and aromas. With CUSTOMER FOCUS as our central core value, we put pride in our work to ensure the end user has a quality product.

For the past four years, Prinova has proudly received national acclaim as one of the Best and Brightest Companies to Work For in the Nation, a testament to our status as an exceptional employer.

Guided by the renowned FISH philosophy, we prioritize creating meaningful work interactions, fostering community engagement, and empowering professional growth, ensuring a remarkable and fulfilling experience for our team members.

Purchasing Assistant Aromas

Department: Purchasing, Aromas

Location: Itasca, IL

Type: Full-Time

Summary: The Purchasing Assistant will support the purchasing/product management department. This position will interact with all aspects of the business. This position will require a high level of organization and excellent communication skills with both internal and external customers as well as suppliers. This position should lead to a Jr. Product Manager position.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Initiates sourcing requests in a timely manner in support of the purchasing and sales teams.
• Tracks incoming samples and requests all necessary paperwork for new material and/or supplier approval.
• Coordinates with customer service to help confirm orders in a timely manner, as well as help in resolving any customer problems.
• Facilitates regulatory approval of new products
• Develops and maintains positive relationships with suppliers, customers and colleagues.
• Verifies classifications and specifications of purchase requests.
• Issues purchase orders to supplier and responsible for follow up to ensure on-time delivery meeting any production or distribution needs.
• Determines shipping method for inbound and direct shipments.
• Verifies invoices from suppliers with bids and purchase orders. Approves invoices for payment as needed. Ensures that direct shipments are billed promptly.
• Continually develops into a commercial buying role where-in price and term negotiations on small/medium transactions are handled by the purchasing agent
• Researches the complete product line, including different manufacturer options.
• Runs system reports to verify/validate appropriate inventory levels, including sales and spend data for review.
• Consults catalogs and interviews suppliers to obtain prices and specifications.
• Creates invitation of bid forms and emails forms to suppliers as needed.
• Compiles records of items purchased or transferred between departments, prices, deliveries, and inventories.
• Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers or mail order firms.
• Assists with special projects, i.e. aged inventory, contract fulfillment.
• Maintains spreadsheets and report lists
• All Prinova employees are required to ensure compliance standards with food safety, food defense and food quality. (FDA, ILDPH, FSMA and BRC).
• Performs other duties as deemed necessary by Supervisor.
  
  
  

Qualifications:

• Bachelor degree in Business, Supply Chain Management, Marketing OR equivalent work experience
• Excellent interpersonal, written and verbal communication skills
• Excellent organizational skills
• Energetic and enthusiastic personality required.
• Must be team oriented, detail oriented and able to work in a fast-paced environment.
• Ability to multi-task and prioritize duties to meet deadlines
• Desire to learn and grow your career with Prinova
  
  
  

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Computer Skills

• Proficiency in Microsoft Office (Word, Excel, and Powerpoint)
• Familiarity with ERP (JDE), Salesforce.com or inventory management systems is preferred
  
  
  

Safety Responsibilities:

It is the responsibility of each employee to comply with occupational safety and health standards issued under OSHA and to follow all rules, regulations, and procedures established by the Company to ensure that their actions do not impact the health and safety of themselves or others.

What’s in it for you?

Competitive Pay – $60,000- $65,000 annually

Experience, education, geographic location and shift all taken into consideration.

Benefits:

• Medical, Dental, Vision
• Employer paid STD and LTD
• HSA and FSA
• PTO
• Employer paid Basic Life Insurance
• 401(k) & Roth with employer match
• Eight Paid Holidays + 2 Floating Holidays
• Voluntary - Critical Illness, Hospital Indemnity, Accident
• Personal growth including training and development opportunities