Purchasing Assistant

Fort Lewis College; United States; On-site; USD 23,000 - 32,000; Full time

Job summary

Fort Lewis College in Durango, Colorado is seeking a Purchasing Assistant to support procurement, contracts, and fiscal compliance across college departments. The role handles p-card administration, asset management, surplus, and shipping/receiving within a collaborative team.

You will collaborate with the Director to ensure adherence to federal and state rules, process invoices, coordinate central receiving, and help departments with purchases, while maintaining a commitment to diversity and

Qualifications

• Specialized knowledge: materials management.
• Detail-oriented with strong analytical and organizational skills.
• Proficiency in Microsoft Office.
• Good customer service skills.
• Ability to work in a team environment.
• Valid driver’s license and driving record in conformance with college policies.

Responsibilities

• Administer and coordinate procurement and contract functions to secure and maintain the commodities and services required by all College departments; expedite the delivery of purchased materials, make necessary adjustments with suppliers regarding replacements, incomplete orders or damages supplies.
• Receive, examine and process department invoice requests and expense reports; answer questions and provide information to College staff.
• Assure the College’s procurement and contracting process is conducted in accordance with the College’s fiscal rules and all federal and state laws.
• Assist the Director in processing the College p-card program including but not limited to; review and process p-card applications, maintain p-card databases, issue p-card and train employees in the College’s p-card policies and procedures.
• Coordinate Central Receiving receipts, deliveries and shipping functions.
• Maintains Surplus including re-issuing on campus and making available for public sale in accordance with College policies and procedures.
• Maintains the Capital Asset list annually.
• Works collaboratively with the Director to determine disposal of assets in compliance with College policy.
• Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities
• Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.
• Perform other duties as assigned.

Skills

Materials management

Analytical skills

Microsoft Office

Customer service

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Position Summary

The Purchasing Assistant works within the Purchasing Department with a variety of professional duties involved in the ethical procurement and contracting of materials, supplies, services and equipment for college departments and operations. Provides information and assistance to all college departments regarding fiscal rules and procedures. Provides informal and formal solicitation services in conformance with established College, State and Federal policies and procedures. The Purchasing Assistant assists in administering the College P-Card program, maintains surplus, disposition and asset management, and serves as primary related to materials handling duties including shipping and receiving functions.

Essential Functions and Responsibilities

• Administer and coordinate procurement and contract functions to secure and maintain the commodities and services required by all College departments; expedite the delivery of purchased materials, make necessary adjustments with suppliers regarding replacements, incomplete orders or damages supplies.
• Receive, examine and process department invoice requests and expense reports; answer questions and provide information to College staff.
• Assure the College’s procurement and contracting process is conducted in accordance with the College’s fiscal rules and all federal and state laws.
• Assist the Director in processing the College p-card program including but not limited to; review and process p-card applications, maintain p-card databases, issue p-card and train employees in the College’s p-card policies and procedures.
• Coordinate Central Receiving receipts, deliveries and shipping functions.
• Maintains Surplus including re-issuing on campus and making available for public sale in accordance with College policies and procedures.
• Maintains the Capital Asset list annually.
• Works collaboratively with the Director to determine disposal of assets in compliance with College policy.
• Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities
• Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.
• Perform other duties as assigned.

Required Education, Specialized Skills and Experience

• Specialized knowledge: materials management experience
• Detail-oriented with strong analytical and organizational skills
• Proficiency in Microsoft Office.
• Good customer service skills
• Ability to work in a team environment
• Valid driver’s license and driving record in conformance with college policies

Preferred Education, Specialized Skills and Experience

• Bachelor’s degree or four years of relevant experience in lieu of degree or the equivalent combination of higher education and experience
• Demonstrated ability for strong organizational and communication skills
• Forklift certification

Reports to / Supervisory Responsibility

Reports to Director of Purchasing. Does not supervise other positions.

Work Environment

The work environment characteristics described here are representative of those that an employee can expect while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Moderate noise (i.e. business office with computers, phone, and printers, light traffic). Ability to work in a confined area. Ability to sit at a computer terminal for an extended period of time.

Physical Demands

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment Specific vision abilities required by this job include close vision requirements due to computer work Ability to repetitively lift 50lbs. Repetitive moderate to heavy lifting is required

Travel

Less than 5% of travel required

FLSA Status/ Position Type/Expected Hours of Work

• Hourly Position ¾ Time Permanent Full Year

Typical Work Hours - Tuesday - Friday, 8:00 am - 5:00 pm

Salary

The hourly rate is $20 per hour and a comprehensive benefits package.

Equal Opportunity

Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information.

Accordingly, equal opportunity for employment shall be extended to all persons.

The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff.

The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment.

ADAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone [phone] or email [e-mail] at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

About Fort Lewis College

On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango.

Fort Lewis College, a public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning. Our 3,300 students come from 48 states, 17 countries, with 36% Native American and Alaska Native backgrounds, and 11% Hispanic backgrounds. Durango is a thriving multicultural community of 18,500 set along the beautiful Animas River Valley. Averaging 300 sunny days per year, the community is known for its outdoor lifestyle and friendly, festive atmosphere. Durango is also the cultural and economic hub of the Four Corners region, rich in dining, shopping, and entertainment, and linked with airline service to hubs in Denver, Phoenix, and Dallas.

Successful Candidate Requirements

The successful candidate will be required to submit official transcripts and pass a background check.