Purchasing Assistant

Alameda Health System; Oakland (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Alameda Health Sytem is seeking a Buyer/Administrative professional to support the team, run reports, maintain records, and expedite orders within a healthcare supply chain environment.

The role involves tracking back-ordered items, obtaining PODs, assisting in substituting items, and resolving invoicing issues. A combination of education and experience is acceptable, with higher education preferred.

Qualifications

• Education and experience that provide required knowledge, skills and abilities as well as any licenses or certifications.
• Required Education: High school diploma or equivalent.
• Preferred Education: Bachelor’s degree from an accredited college or university.
• Required Experience: Two years administrative experience.
• Preferred Experience: Purchasing/Buyer, Supply Chain or Logistics experience within a Healthcare environment.

Responsibilities

• Runs reports and extracts data; presents results to Buyers and/or Supply Chain Management.
• Maintenance of records—both paper and electronic.
• Expedites orders and tracks back-ordered items; obtains Proofs of Delivery (POD).
• Identifies and selects substitute items for back ordered or discontinued items.
• Resolves invoicing issues.
• Performs other duties as assigned.

Skills

Administrative skills

Data reporting

Communication

Education

High School Diploma

Bachelor's Degree

Job description

SUMMARY

Provides support/assistance to the team of Buyers .

DUTIES & ESSENTIAL JOB FUNCTIONS

NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

• 1. Runs reports and extracts data, presenting results to Buyers and/or Supply Chain Management.
• 2. Maintenance of records – both paper and electronic.
• 3. Responsible for expediting orders and tracking back-ordered items, including obtaining Proofs of Delivery (POD).
• 4. Assists in the identification and selection of substitute items for back ordered or discontinued items.
• 5. Resolves invoicing issues.
• 7. Performs other duties as assigned.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

MINIMUM QUALIFICATIONS

• Required Education: High school diploma or equivalent.
• Preferred Education: Bachelor’s degree from an accredited college or university.
• Required Experience: Two years administrative experience.
• Preferred Experience: Purchasing/Buyer, Supply Chain or Logistics experience within a Healthcare environment.