Purchasing Assistant

Aston Carter; New Berlin (WI); On-site; USD 46,000 - 55,000; Full time

Benefits offered by this job

Medical Plan

Dental

Vision

401k plan with a match

Identity theft protection

Accident insurance

Travel insurance

2 weeks vacation per year

Job summary

Aston Carter is seeking a detail-oriented Purchasing Assistant to support procurement and supply chain operations from New Berlin, WI. The role focuses on processing POs in SAP, tracking orders, and maintaining vendor records to ensure timely delivery and cost-effective purchasing decisions.

You will collaborate with operations, production, accounting, and inventory teams, reconcile discrepancies, and help manage procurement data.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Accounting, or a related field preferred.
• 1-3 years of purchasing, procurement, customer service, supply chain, or administrative experience.
• Working knowledge of SAP required.
• Experience creating purchase orders and maintaining vendor records.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical abilities.

Responsibilities

• Assist with the preparation, creation, and processing of purchase orders in SAP.
• Monitor and track purchase orders to ensure timely delivery of materials and supplies.
• Communicate with vendors regarding pricing, availability, order status, and delivery schedules.
• Maintain accurate purchasing records, vendor information, and procurement documentation.
• Review and reconcile purchase order discrepancies, invoice issues, and receiving variances.
• Coordinate with internal departments including operations, production, accounting, and inventory control to support purchasing needs.
• Obtain and compare vendor quotes to ensure cost-effective purchasing decisions.
• Assist with inventory tracking and replenishment activities.
• Update procurement reports, spreadsheets, and databases as needed.
• Support supplier performance reviews and maintain strong vendor relationships.
• Ensure purchasing activities comply with company policies and procedures.

Tools

SAP

Microsoft Excel

Outlook

Job description

Position Overview

We are seeking a detail-oriented and organized Purchasing Assistant to support our procurement and supply chain operations in New Berlin, WI. This individual will play a key role in ensuring materials, products, and services are purchased efficiently to support business operations. The ideal candidate will have prior purchasing, procurement, or administrative experience and a working knowledge of SAP.

Key Responsibilities

• Assist with the preparation, creation, and processing of purchase orders in SAP.

• Monitor and track purchase orders to ensure timely delivery of materials and supplies.

• Communicate with vendors regarding pricing, availability, order status, and delivery schedules.

• Maintain accurate purchasing records, vendor information, and procurement documentation.

• Review and reconcile purchase order discrepancies, invoice issues, and receiving variances.

• Coordinate with internal departments including operations, production, accounting, and inventory control to support purchasing needs.

• Obtain and compare vendor quotes to ensure cost-effective purchasing decisions.

• Assist with inventory tracking and replenishment activities.

• Update procurement reports, spreadsheets, and databases as needed.

• Support supplier performance reviews and maintain strong vendor relationships.

• Ensure purchasing activities comply with company policies and procedures.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Accounting, or a related field preferred.

• 1-3 years of purchasing, procurement, customer service, supply chain, or administrative experience.

• Working knowledge of SAP required.

• Experience creating purchase orders and maintaining vendor records.

• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.

• Strong attention to detail and organizational skills.

• Excellent verbal and written communication skills.

• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

• Strong problem-solving and analytical abilities.

Job Type & Location

This is a Permanent position based out of New Berlin, WI.

Pay and Benefits

The pay range for this position is $46000.00 - $55000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits: Medical Plan, Dental, Vision, 401k plan with a match from day one, identity theft protection, accident insurance, travel insurance and so much more! Vacation: 2 weeks of vacation per year (pro-rated for the first year depending on start date). 5-12 years of service, 3 weeks. 13+ years of service, 4 weeks.

Job Type & Location

This is a Permanent position based out of New Berlin, WI.

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a fully onsite position in New Berlin,WI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.