Purchasing Assistant

Culbertson Memorial Hospital; Illinois; On-site; USD 22,000 - 31,000; Part time

Job summary

Sarah D. Culbertson Memorial Hospital in Rushville, IL is seeking a dependable Purchasing Assistant to join our Materials Management team. The role supports a fast-paced supply chain, ensuring staff have the supplies needed to care for patients and operate clinics.

This part-time position offers 10-20 hours per week with shared responsibilities in purchasing, receiving, inventory control, and data entry. You will create purchase orders, verify packing slips, and help manage stock, rotations, and

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Basic computer and data entry skills.
• Ability to prioritize tasks and manage time effectively.
• Ability to work independently and as part of a team.
• Strong communication and customer service skills.
• Ability to solve minor problems and correct errors when identified.
• Ability to handle supply inventory and stockroom responsibilities safely and efficiently.
• Dependable attendance and commitment to completing assigned work.
• Ability to maintain confidentiality and comply with HIPAA regulations.
• Commitment to professionalism, ethical business practices, and hospital policies.

Responsibilities

• Receive, inspect, and distribute supplies in a timely and accurate manner.
• Stock shelves and organize inventory in designated storage locations.
• Restock exchange carts throughout the facility.
• Assist departments with ordering supplies and locating needed items.
• Create purchase orders for stock and non-stock items.
• Verify packing slips and purchase orders for accuracy.
• Post requisitions and packing slips and maintain purchasing records.
• Monitor inventory levels and report low-stock conditions.
• Report damaged, missing, or incorrect shipments.
• Maintain proper rotation of inventory and monitor expiration dates.
• Pick, pack, and prepare materials for delivery to hospital clinics.
• Assist with physical inventory counts and inventory control activities.
• Re-shelf returned merchandise and supplies as needed.
• Complete data entry and maintain accurate files, forms, and reports.
• Answer department phones and relay messages promptly.
• Maintain a clean, organized, and safe stockroom environment.
• Follow the direction of the Materials Management Supervisor.
• Support hospital departments by providing responsive and efficient service.
• Perform other duties as assigned.

Skills

Organizational

Attention to detail

Data entry

Time management

Teamwork

Customer service

HIPAA compliance

Problem solving

Confidentiality

Dependability

Education

High school diploma or equivalent

Job description

Position type: Part-Time
Pay/Salary: $15.76 - 22.79

Now Hiring: Purchasing Assistant

Department: Materials Management
Schedule: Part-Time, approximately 10-20 hours per week. Hours may fluctuate depending on the needs of the department.

At Sarah D. Culbertson Memorial Hospital, we believe that quality healthcare starts with compassion, collaboration, and community. As a Critical Access Hospital serving Rushville and surrounding areas, our mission is to provide accessible, high-quality care close to home.

Sarah D. Culbertson Memorial Hospital is seeking a dependable, organized, and detail-oriented Purchasing Assistant to join our Materials Management team. Behind every exceptional patient experience is a well-stocked, efficiently managed supply chain, and this role plays an important part in ensuring our caregivers have the supplies and resources they need to provide outstanding care.

We are looking for someone who wants to become a member of the Culbertson family, someone who enjoys staying organized, takes pride in accuracy, and values teamwork. If you thrive in a fast-paced environment, enjoy problem-solving, and are committed to providing excellent service to both patients and coworkers, we'd love to hear from you.

Job Summary: Performs various purchasing, receiving, distribution, inventory, and printing procedures as outlined in the Materials Management policy and procedure manual. Works under the direction of Director of Materials Management.

Primary Responsibilities

• Receive, inspect, and distribute supplies in a timely and accurate manner.
• Stock shelves and organize inventory in designated storage locations.
• Restock exchange carts throughout the facility.
• Assist departments with ordering supplies and locating needed items.
• Create purchase orders for stock and non-stock items.
• Verify packing slips and purchase orders for accuracy.
• Post requisitions and packing slips and maintain purchasing records.
• Monitor inventory levels and report low-stock conditions.
• Report damaged, missing, or incorrect shipments.
• Maintain proper rotation of inventory and monitor expiration dates.
• Pick, pack, and prepare materials for delivery to hospital clinics.
• Assist with physical inventory counts and inventory control activities.
• Re-shelf returned merchandise and supplies as needed.
• Complete data entry and maintain accurate files, forms, and reports.
• Answer department phones and relay messages promptly.
• Maintain a clean, organized, and safe stockroom environment.
• Follow the direction of the Materials Management Supervisor.
• Support hospital departments by providing responsive and efficient service.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Basic computer and data entry skills.
• Ability to prioritize tasks and manage time effectively.
• Ability to work independently and as part of a team.
• Strong communication and customer service skills.
• Ability to solve minor problems and correct errors when identified.
• Ability to handle supply inventory and stockroom responsibilities safely and efficiently.
• Dependable attendance and commitment to completing assigned work.
• Ability to maintain confidentiality and comply with HIPAA regulations.
• Commitment to professionalism, ethical business practices, and hospital policies.

Why Join Sarah D. Culbertson Memorial Hospital?

At Sarah D. Culbertson Memorial Hospital, every role contributes to the care and well-being of our patients and community. As a Purchasing Assistant, you'll be part of a supportive team that values collaboration, accountability, and service excellence. You'll have the opportunity to make a meaningful impact every day while building a rewarding career with an organization committed to quality care close to home.

Join our team and help ensure the right supplies are in the right place at the right time so our caregivers can focus on what matters most: caring for our patients.