PURCHASING ASSISTANT

Black Bear Lodge; Georgia; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Tuition reimbursement

Pet insurance available

401k with matching funds

Generous paid time off

Excellent medical, dental, vision and

Job summary

Black Bear Lodge is seeking an Accounts Payable/Purchasing/Payroll Coordinator located in northern Georgia. The role handles vendor invoices, contractor pay, and payroll processing for a residential treatment center within Foundations Recovery Network.

A strong focus on accuracy, vendor management, and timely payments supports a high-quality care environment. Responsibilities include PO creation, approvals from CFO/CEO, expense reconciliation, and payroll processing using Pro Workforce

Qualifications

• High School Degree or GED is required.
• Minimum of 2 years of experience in a Business Office environment.

Responsibilities

• Prepares purchase orders by verifying specifications and price; obtaining recommendations from UHS Premier Vendors for substitute items; obtaining approval from requesting department manager.
• Obtains approval for all purchase orders from CFO or CEO at the facility.
• Obtains purchased items by forwarding orders to vendors; monitoring and expediting of orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with vendors.
• Responsible for attaching the invoice/proof of purchase for the purchase to all purchase orders.
• Maintains a spreadsheet of all purchase orders/expenses.
• Responsible for the reconciliation and expense allocation of all facility bills/invoices.
• Responsible for attaching all facility bills/invoices to the original purchase orders.
• Obtains approval from CFO or CEO for bills/invoices and submits to corporate finance.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Respond to vendor inquiries regarding payments and account history.
• Responsible for the reconciliation of the facility monthly credit cards.
• Responsible for sending monthly accruals to the CFO
• Assists CFO with vendor contracting.
• Maintains facility payroll exception sheet for assigned facilities.
• Processes payroll through Pro Workforce Management for assigned facilities.
• Provide customer service to internal and external customers.
• Maintains files for all vendor invoices.
• Performs Petty Cash reconciliation at the end of each month

Skills

Purchasing

Accounts Payable

Payroll

Vendor invoices

Purchase orders

Expense reconciliation

Vendor management

Education

High School Degree or GED

Tools

Pro Workforce Management

Job description

Responsibilities

Black Bear Lodge

Accounts Payable/Purchasing/Payroll Coordinator

Foundations Recovery Network (FRN) is the premier provider of integrated treatment for co-occurring addiction and mental health concerns, offering residential and outpatient services nationwide. Located in the serene forest foothills of northern Georgia, Black Bear Lodge is a 144- bed place of solace and healing for those individuals suffering from addiction and mental health issues. We are a residential treatment center offering a comprehensive, integrated program that addresses the needs of the whole person—mind, body, and spirit. Our system of care is personalized, evidence-based, and research-proven. Patients can self-reflect and find strength for life change amid the beauty of the expansive sky and the natural tranquility that characterizes our location.

Benefits for Accounts Payable Coordinator include:

• Caring, challenging, and rewarding work environment
• Competitive Compensation
• Tuition Reimbursement
• Pet Insurance Available
• 401k with Matching Funds
• Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• Career Development opportunities within UHS and its 300+ Subsidiaries

What do our current employees like about working at Black Bear?

• Collaboration within Staff and Departments
• Watching the patient growth
• Making a difference with the work that we do
• Beautiful Campus-Great Mountain location!
• Highly talented Clinical Team
• Terrific Leadership

Qualifications

Position Summary

Responsible for Purchasing and Accounts Payable duties for the company, including vendor invoices, contractor pay, and payroll processing.

Essential Duties and Responsibilities

• Prepares purchase orders by verifying specifications and price; obtaining recommendations from UHS Premier Vendors for substitute items; obtaining approval from requesting department manager.
• Obtains approval for all purchase orders from CFO or CEO at the facility.
• Obtains purchased items by forwarding orders to vendors; monitoring and expediting of orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with vendors.
• Responsible for attaching the invoice/proof of purchase for the purchase to all purchase orders.
• Maintains a spreadsheet of all purchase orders/expenses.
• Responsible for the reconciliation and expense allocation of all facility bills/invoices.
• Responsible for attaching all facility bills/invoices to the original purchase orders.
• Obtains approval from CFO or CEO for bills/invoices and submits to corporate finance.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Respond to vendor inquiries regarding payments and account history.
• Responsible for the reconciliation of the facility monthly credit cards.
• Responsible for sending monthly accruals to the CFO
• Assists CFO with vendor contracting.
• Maintains facility payroll exception sheet for assigned facilities.
• Processes payroll through Pro Workforce Management for assigned facilities.
• Provide customer service to internal and external customers.
• Maintains files for all vendor invoices.
• Performs Petty Cash reconciliation at the end of each month

Education and Experience

• High School Degree or GED required.
• Minimum of 2 years of experience in a Business Office environment required.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449