Purchasing Assistant

Byrne Dairy; City of Syracuse (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A healthcare procurement company in Syracuse is seeking a Purchasing Assistant to manage the procurement process for operating room supplies and non-capital equipment. The successful candidate will place orders, track deliveries, and maintain relationships with suppliers. An Associate degree and 2 years' experience in a healthcare setting are required, along with strong communication, analytical, and computer skills. Familiarity with Microsoft 365 and Lawson software is preferred, and the role may require occasional overtime.

Qualifications

• Associates degree and two years relevant experience, preferably in a healthcare setting.
• Excellent written/oral communication and analytical skills required.
• Computer skills are a must.

Responsibilities

• Responsible for procurement of operating room supplies and non-capital equipment.
• Tracks deliveries, maintains supplier relationships, and ensures accurate records.
• Coordinates with surgical staff for needs and communicates with vendors.

Skills

Excellent written/oral communication

Analytical skills

Computer skills

Education

Associates degree

Tools

Microsoft 365 suite

Business Objects

Tableau

Lawson Materials Management software

Job description

Purchasing Assistant

• Syracuse
• Administrative, Secretarial & Clerical
• Full-time
• Opening on: Feb 20 2026
• CG-OR Materials
• State of New York
• TH Staff Assistant 2, NSSL1
• 88508
• UUP (State University Professional Services Unit)

Job Summary:

The Purchasing Assistant is responsible for all aspects of the procurement process for operating room supplies, non-capital equipment and repairs. Places and confirms purchase orders, tracks deliveries, follows up on back ordered items, maintains supplier relationships, and ensures accurate records within the facility's computer system. Processes bill only orders and reconciles with business office. Monitors and replenishes perpetual inventory items including regularly scheduled physical counts. This role involves coordinating with surgical staff to determine needs, assisting with vendor communication for product information, resolving discrepancies with Accounts Payable. Works closely with the Hospital Purchasing and Value Analysis teams to ensure contracted price and appropriate approvals are obtained. Conducts inventory scans to trigger replenishment orders as needed and provides coverage for inventory tasks during other employees paid time off.

Minimum Qualifications:

Associates degree and two years relevant experience (preferably in a healthcare setting) or equivalent combination of education and experience, plus excellent written/oral communication, analytical and computer skills required.

Preferred Qualifications:

Purchasing and/or materials management experience, familiarity with Microsoft 365 suite, business objects and tableau preferred. Experience in Lawson Materials Management software preferred.

Work Days:

M-F 7:00am-3:30pm occasional overtime based on operational needs

Message to Applicants:

Recruitment Office: Human Resources