Purchasing Assistant

Gordon Incorporated; Bossier City (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

Dental insurance

Job summary

Gordon Incorporated is seeking a Procurement Coordinator to support purchasing and vendor management across multiple projects. You will draft purchase orders, solicit bids, evaluate vendors, and coordinate with project managers and sales teams to ensure timely delivery and cost efficiency.

Ideal candidates bring strong communication, analytical, and organizational skills, with experience in clerical tasks and purchasing procedures.

Qualifications

• High School Diploma or equivalent preferred.
• At least two years of clerical experience preferred.

Responsibilities

• Purchase goods and services under Purchasing and Logistics Manager guidance; follow Gordon, Inc. policies.
• Solicit bids in line with project requirements and company procedures; evaluate bids.
• Evaluate vendors based on price, reliability, schedule, capability and past history; make recommendations.
• Research and prepare quotes for materials and services as directed by management.
• Coordinate inventory levels with Sales and Project Managers; support peak efficiency and economy.
• Prepare and process purchase orders and requisitions; ensure documents include terms and conditions.
• Draft/review vendor supply and service specifications; maintain pricing histories and vendor records.
• Distribute purchasing information to vendors, internal sales reps, and project managers; monitor market conditions.

Skills

Verbal & written communication

Analytical thinking

Interpersonal skills

Customer service with empathy

Organizational skills

Purchasing procedures knowledge

Independent work ability

MS Office proficiency

Education

High School Diploma or equivalent

2+ years clerical experience

Job description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance

General Responsibilities:

• At the direction of the Purchasing and Logistics Manager, purchase goods and services in accordance with the Gordon, Inc. policies and procedures
• Solicits bids, ensuring compliance with departmental and company policies and procedures, and specific project/product requirements
• Evaluates vendors based on price, reliability, schedule, capability, and previous transaction history, and makes recommendations for purchase
• Researches and prepares quotes for materials and services as directed by the Purchasing and Logistics Manager

Vendor and Materials Management:

• Assesses current vendor material availability; reasonably predicts future stocking needs based on the market, delivery systems, and other variables, and recommends to the Purchasing and Logistics Manager
• Coordinates inventory levels with Gordon, Inc. Sales and Project Managers as directed by the Purchasing and Logistics Manager
• Manages inventory levels of plant consumable materials for peak efficiency and economy
• Ensures that internal customer plant and office supply needs are met in both materials and cost estimates.

Administrative:

• Prepares and processes purchase orders and requisitions for materials, supplies, and equipment
• Ensures that purchasing documents are complete and accurate and include the appropriate terms and conditions
• Drafts and/or reviews vendor supply and service specifications
• Intakes, records, and processes purchase requisitions, and completes the purchase data package
• Distributes purchasing information to involved parties, including vendors, internal sales representatives, and project managers
• Maintains pricing histories and other related vendor information and records
• Prepares reports of current and anticipated market conditions related to the costs of materials and supplies
• Performs other related and/or required duties, as assigned

REQUIRED SKILLS & CAPABILITIES:

• Excellent verbal and written communication skills
• Strong analytical and problem-solving skills
• Excellent interpersonal skills
• Customer service skills that display empathy for both internal and external customers
• Excellent organizational skills with emphasis and attention to detail
• An understanding of purchasing procedures and policies
• Ability to work independently and handle multiple projects
• Proficient with Microsoft Office Suite or related software

EDUCATION (or) RELEVANT EXPERIENCE:

• High School Diploma or equivalent preferred.
• At least two years of clerical experience preferred.