Purchasing and Inventory Manager

Hire Curated; Hayward (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

401(k)

Health, Vision & Dental insurance

Equity ownership

Employee discount

Staff meals

Job summary

Locale prepares and delivers high protein meals to customers across California on a weekly subscription. The Purchasing and Inventory Manager ensures accuracy of ordering, receiving and inventory across our production operation; places and tracks purchase orders, verifies deliveries, maintains pricing data and aligns food costs with spend.

This role requires strong spreadsheet and Airtable skills, prior management experience, and excellent attention to detail to support sourcing from local

Qualifications

• Proficiency with spreadsheets and Airtable, or comparable database experience with the ability to learn Airtable quickly.
• Prior management experience.
• Working knowledge of food products, including the ability to identify items on sight and recognize when an incorrect product has been delivered.
• Strong organizational skills and a high level of attention to detail, particularly with numbers and counts.
• Demonstrated ability to work independently and take ownership of outcomes.

Responsibilities

• Place purchase orders accurately and on schedule, ensuring the correct items, units, quantities and delivery dates.
• Manage the receiving function and set the standard for how deliveries are documented.
• Verify and document all incoming deliveries, including vendor shipments, drop shipments and third party purchases. Identify shortages, damages and substitutions, and pursue credits.
• Maintain product records in Airtable, including case sizes, count methods, unit costs and pricing.
• Update vendor pricing and keep cost data current.
• Source vendors and products, and evaluate pricing on existing items.
• Conduct and reconcile inventory counts.
• Monitor variance between projected and actual food costs, investigate discrepancies and report findings.
• Communicate cost increases and supply risks to leadership before they affect production.

Skills

Spreadsheets

Management experience

Food product knowledge

Attention to detail

Independent work

Organizational skills

Spanish (conversational)

Tools

Airtable

Excel

Job description

Job Title:Purchasing and Inventory Manager

Company

- Locale (High-protein meals, designed for longevity and delivered weekly)

Location

Hayward, CA, 94545

Competitive $80K- $120k/year salary (negotiable based on experience)

Hire Curated is assisting Locale in hiring a Purchasing and InventoryManager.

About Locale

Locale prepares and delivers high protein meals to customers across California on a weekly subscription. We source from local organic producers, cook without seed oils or processed ingredients, have every batch independently lab tested for contaminants, and package in reusable glass. Maintaining standards that specifically depend on disciplined purchasing and accurate inventory.

Position summary

The Purchasing and Inventory Manager is responsible for the accuracy and quality of ordering, receiving and inventory across our production operation. This role places and tracks purchase orders, verifies that deliveries match what was ordered, maintains product and pricing data, and ensures that projected food costs align with actual spend.

Key responsibilities

• Place purchase orders accurately and on schedule, ensuring the correct items, units, quantities and delivery dates.
• Manage the receiving function and set the standard for how deliveries are documented.
• Verify and document all incoming deliveries, including vendor shipments, drop shipments and third party purchases. Identify shortages, damages and substitutions, and pursue credits.
• Maintain product records in Airtable, including case sizes, count methods, unit costs and pricing.
• Update vendor pricing and keep cost data current.
• Source vendors and products, and evaluate pricing on existing items.
• Conduct and reconcile inventory counts.
• Monitor variance between projected and actual food costs, investigate discrepancies and report findings.
• Communicate cost increases and supply risks to leadership before they affect production.

Required qualifications

• Proficiency with spreadsheets and Airtable, or comparable database experience with the ability to learn Airtable quickly.
• Prior management experience.
• Working knowledge of food products, including the ability to identify items on sight and recognize when an incorrect product has been delivered.
• Strong organizational skills and a high level of attention to detail, particularly with numbers and counts.
• Demonstrated ability to work independently and take ownership of outcomes.

Preferred qualifications

• Purchasing or buying experience in food production, restaurants, catering or grocery.
• Basic food safety knowledge.
• Conversational Spanish.

Benefits

• Competitive $80k- $120k/year salary (negotiable based on experience)
• 401(k)
• Health, vision, and dental insurance
• Equity ownership in company
• Employee discount and staff meals

Ready to Make an Impact?

If you are an experienced purchasing or inventory professional who is highly organized, detail oriented, and passionate about maintaining quality and operational excellence, we would love to hear from you.

Join Locale and play a key role in ensuring our customers receive high quality meals while helping a growing company maintain strong purchasing, inventory, and cost controls.