PURCHASING ANALYST I/II

Clark County; Las Vegas (NV); On-site; USD 47,000 - 74,000; Full time

Job summary

Clark County’s Finance Department - Purchasing Division seeks qualified candidates for the Purchasing Analyst I/II positions in Nevada. The roles involve routine to complex purchasing, specification prep, multi-year contracting, and expediting across county departments and partner agencies.

An Open Competitive Eligibility list will be established for vacancies in the next six months. Analyst I is a training underfill with potential non-competitive promotion to Analyst II.

Qualifications

• Purchasing Analyst I requires a Bachelor's degree or equivalent experience.
• Purchasing Analyst II requires additional professional purchasing experience and expediting responsibilities.

Responsibilities

• Analyzes requisitions and requests for purchase to determine materials, supplies, equipment or services required.
• Confers with requesting departments; selects, specifies and qualifies suppliers for assigned commodity areas.
• Obtains price quotations or prepares formal specifications and bid packages; arranges duplication and distribution of materials.
• Analyzes bids, recommends awards, prepares documentation for awards; may consult with legal staff on contract provisions.
• Interviews vendors, visits manufacturers, negotiates terms, and evaluates delivery and quality; places orders and follows contract renewals.
• Resolves purchase order issues; ensures timely delivery of materials and supplies.
• Maintains records and prepares reports related to purchasing; may lead work teams on projects.

Education

Purchasing Analyst I - Bachelor's Degree in Business or Public Administration or a related field

Purchasing Analyst II - One year of full-time experience in professional level purchasing and expediting

Job description

About The Position

The Clark County Finance Department - Purchasing Division is seeking qualified candidates to apply for the Purchasing Analyst I/II position. This position performs routine to complex purchasing, specification preparation, multi-year and multi-departmental contracting and expediting activities for the purchase of a variety of materials, supplies, equipment, services and construction items for use by all County departments and other local agencies.

About The Position

The Clark County Finance Department - Purchasing Division is seeking qualified candidates to apply for the Purchasing Analyst I/II position. This position performs routine to complex purchasing, specification preparation, multi-year and multi-departmental contracting and expediting activities for the purchase of a variety of materials, supplies, equipment, services and construction items for use by all County departments and other local agencies.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Purchasing Analyst I: $33.65 - $49.74 Hourly

Purchasing Analyst II: $36.34 - $53.73 Hourly

The Purchasing Analyst I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Purchasing Analyst II.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

Minimum Requirements

Education and Experience

Purchasing Analyst I - Bachelor's Degree in Business or Public Administration or a related field. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to two (2) years.

Purchasing Analyst II - In addition to the above: Minimum of one (1) year of full-time experience in professional level purchasing and expediting a variety of materials, supplies and equipment, including developing formal specifications and bid documents and sources of supply. Experience in a public agency setting is desirable.

All qualifying education and each experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Working Conditions

Attend meetings outside of normal working hours.

Licensing and Certification

Must possess a valid Nevada Class C Driver's License at time of appointment.

Background Investigation

Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship

Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing

Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

• Analyzes requisitions and requests for purchase to determine the types of materials, supplies, equipment or services required; advises operational management and staff regarding alternatives; ensures that such requests are complete and that proper authorization has been obtained; makes recommendations for disseminating information regarding products and supplies.
• Confers with requesting departments; selects, specifies and qualifies suppliers for assigned commodity areas.
• Obtains verbal or written price quotations or prepares formal specifications and bid packages as required; arranges for the duplication and distribution of such materials.
• Analyzes bids, recommends award and prepares the necessary documentation and agenda materials for awards; confers with legal staff regarding contract provisions; responds to formal protests regarding bid awards.
• Interviews salespersons, visits manufacturers and vendors, attends demonstrations and obtains samples and literature from potential suppliers; obtains comparative data regarding price, quality, quantity, availability and delivery of materials, equipment and supplies; recommends sources of supply.
• Places orders with vendors and negotiates changes to purchase terms as required; follows-up for contract renewal upon expiration dates; negotiates and evaluates contracts.
• Resolves purchase order, invoicing and delivery complaints and problems; follows-up and authorizes modifications to ensure that County staff receives materials and supplies of appropriate quality and quantity in a timely manner.
• Conducts pre-bid meetings; informs vendors and contractors of County policies, procedures, insurance and bonding requirements and other matters related to doing business with the County; ensures compliance with such policies and procedures.
• Maintains records and files and prepares periodic and special reports related to the purchasing function.
• Contributes to the overall quality of the division's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures.
• Keeps informed of product development and market trends; recommends revisions to supplier lists and other operating elements as required.
• May direct and review the work of less experienced buyers and technical or support staff; may be a team leader on a project basis.
• Drives a personal or County motor vehicle in order to attend various off-site meetings, meet with vendors and perform other functions in the course of the work.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment, and to drive a motor vehicle in order to visit vendor' and suppliers' business establishments and various County work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.