Purchasing Agent – Japanese Bilingual

QUICK USA; Secaucus (NJ); On-site; USD 45,000 - 55,000; Full time

Job summary

QUICK USA in Secaucus, NJ, is seeking a Purchasing Agent who speaks English and Japanese to support PO creation, order tracking, and vendor coordination. The role collaborates with internal departments to ensure inventory levels and timely fulfillment, while maintaining accurate records and pricing information.

The ideal candidate has bilingual proficiency, purchasing experience, and strong organizational skills, with solid MS Office abilities to manage orders and communications with vendors.

Qualifications

• Bilingual in English and Japanese (speak, read, write).
• Experience in purchasing, procurement, or related admin roles preferred.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication with vendors and internal teams.
• Proficient in MS Office or inventory/ERP software.

Responsibilities

• Create and process purchase orders (POs).
• Monitor order status, delivery schedules, and product availability.
• Maintain accurate purchasing records, pricing, invoices, and vendor docs.

Skills

Bilingual (English/Japanese)

MS Office proficiency

Purchasing / procurement experience

Strong organizational skills

Tools

MS Office

Job description

[ Position ]

Purchasing Agent (Bilingual – English and Japanese)

[ Summary ]

This position is for a Purchasing Agent at a leading wholesale distributor of Japanese food products and culinary supplies across the United States. In an environment that supports Japanese food culture, the role supports overall purchasing activities by creating and processing purchase orders and coordinating closely with domestic and international vendors. The Purchasing Agent is responsible for monitoring order status, delivery schedules, and product availability, as well as maintaining accurate purchasing records, pricing information, invoices, and vendor documentation. Additional responsibilities include assisting with product/vendor research, responding to internal requests from Sales and other departments, and collaborating with internal teams to maintain appropriate inventory levels.

[ Essential Duties ]

Purchasing & Order Management

• Support overall purchasing activities by creating and processing purchase orders (POs).
• Monitor order status, delivery schedules, and product availability to ensure timely fulfillment.
• Coordinate with internal teams to help maintain appropriate inventory levels and support product availability.

Vendor Relations & Communication

• Communicate regularly with vendors regarding pricing, product availability, order issues, and delivery concerns.
• Maintain accurate vendor documentation, pricing information, and invoices.
• Assist with researching products and vendors to optimize sourcing options.

Internal Collaboration & Operational Support

• Respond to and support internal requests from Sales and other departments.
• Maintain accurate and up-to-date purchasing records.
• Perform other related duties as assigned to support procurement and inventory operations.

[ Working Hours / Working Style ]

• Schedule: Monday – Friday
• Employment Type: Full-time

[ Working Location ]

Secaucus, NJ

[ Salary ]

• $45,000 – $55,000 / year

[ Qualifications ]

• Bilingual proficiency in English and Japanese (Speak, Read, and Write).
• Previous experience in purchasing, procurement, or related administrative roles is preferred.
• Strong organizational skills with high attention to detail for managing orders, invoices, and records.
• Excellent communication and interpersonal skills to liaise effectively with vendors and internal teams.
• Proficiency in MS Office (Excel, Word, Outlook) or relevant inventory/ERP software.
• Ability to prioritize duties, multitask, and manage delivery or order issues efficiently.