Purchasing Agent (full-time)

Family Health West Employment Opportunities; Fruita (CO); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Employee Assistance Program

403(b) with 4% match

Medical Plan Options

Dental Insurance

Vision Insurance

Life Insurance

Job summary

Family Health West is seeking a Purchasing/Procurement professional to manage order placement, vendor selection, and cost-saving strategies within a hospital setting in western Colorado. You will partner with multiple departments to ensure timely and compliant purchases, maintain HIPAA-compliant processes, and support surgical and clinical teams with timely materials.

The role requires 1 year of purchasing experience preferred, strong Microsoft Office skills, and a willingness to engage with ERP

Qualifications

• High School Diploma or equivalent required.
• Proficient in Microsoft Office; Excel/Outlook/Word.
• Experience with purchasing, procurement, or supply chain preferred.
• Healthcare or hospital purchasing experience strongly preferred.

Responsibilities

• Prepare and submit purchase orders to distributors and suppliers via phone, email, EDI, and other methods.
• Analyze requisitions, determine vendors, and track orders for timely receipt.
• Collaborate with departments to ensure efficient, timely purchases.
• Research and evaluate suppliers on price, quality, and service; negotiate pricing.
• Ensure purchases comply with contracts and policies to maximize savings.
• Conduct market research to secure best price and service for the facility.
• Audit purchase orders and invoices for accuracy; resolve discrepancies with vendors.
• Coordinate with Materials, Plant Ops, Finance, and Logistics for smooth operations.
• Forecast purchasing needs by analyzing data and market trends to optimize inventory.

Skills

Microsoft Office

ERP

Materials management systems

Negotiation

Communication

Education

High School Diploma or equivalent

Tools

ERP

Materials Management Systems

Job description

You belong here! At Family Health West, you’re more than an employee, you’re family.

When you enter our facility, you know it’s Family Health West because, well, the color speaks for itself. You’ll be part of a team that strives to bring color to care in a vibrant environment by creating fun, effective treatment programs helping to empower and inspire our patients while providing the tools and care they need to achieve their wellness goals.

When we say you’ll do what you love, we mean it! Welcomed by open arms and warm smiles, you’ll join a team that encourages professional growth. We are sure to put on our listening ears when you share new ideas and approaches to care because that’s what got us to the top! You’ll wear your badge proudly, knowing that you contribute each day, to providing care that is unmatched, in western Colorado.

About Family Health West

Our roots go deep -- founded by the community in 1946, it’s no wonder our hospital feels like coming home. We were built from the ground up with the hands of our own community, a labor of dedication and hope by our people, for our people, for the future.

At Family Health West we go beyond what corporate hospitals deliver, we’ve created a culture of prosperity where warmth, passion, and care flourishes. As we focus on continually improving outcomes for patients, our network of healthcare providers includes a 25-bed critical access hospital, one of the largest rehab providers in western Colorado, outpatient surgical services, specialty clinics, emergency services, skilled nursing, and assisted living facilities.

Nestled at the base of the Colorado National Monument, Family Health West has an outdoor paradise at your back door. The community culture is fitting for outdoor lovers, bikers, hikers, or those just simply soaking in the panoramic views.

EDUCATION, LICENSE, CERTIFICATION and EXPERIENCE:

• Education: High School Diploma or equivalent required.
• Licenses: Current Driver’s License with clean driving record required.
• Certifications: No professional certification required.
• Experience: One year of purchasing, procurement, or supply chain experience preferred. Healthcare or hospital purchasing experience strongly preferred.
• Insurance: Must be at least 25 years old, as required by insurance carrier.
• Skills: Proficient in Microsoft Office (Excel, Outlook, Word). Familiarity with ERP or materials management systems preferred. Strong organizational, communication, and negotiation skills required.

REQUIRED SCREENINGS:

• Drug Screening
• Physical Assessment
• Tuberculosis screening
• Background check (Criminal, Civil, Educational, Previous Employment, etc.)
• Driving Record Screening

ESSENTIAL FUNCTIONS:

• Prepare and submit purchase orders to distributors and suppliers via phone, email, EDI, and other methods.
• Analyze purchase requisitions, determine appropriate vendors, and track orders to ensure products are received in a timely manner.
• Collaborate with other departments to ensure materials are purchased in an efficient and timely manner.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability and payment terms.
• Negotiate pricing with vendors to obtain the best prices for goods and services while ensuring all purchases comply with active GPO contracts, local agreements, and organizational policies to maximize savings.
• Conduct market research on new and existing products or services available from potential suppliers on a regular basis to ensure that our facility continually receives the best price and service.
• Assist in resolving discrepancies between invoices, delivery receipts, and products received by contacting vendors to determine order status and communicate discrepancies with shipments.
• Perform thorough audits of purchase orders and invoices to ensure their accuracy.
• Facilitate seamless collaboration between Materials, Plant Ops, Finance, and Logistics.
• Analyze data and market trends to forecast purchasing needs and optimize inventory.
• Communicate information with teammates, supervisor(s), and other departments to ensure up to date and accurate information is disseminated.
• Create bill-only purchase orders for surgical cases while maintaining HIPAA and patient privacy requirements.
• Assist Surgery Team with new products, service lines, instrumentation, and urgent materials purchases.
• Assist Supply Technicians with daily deliveries, transporting goods, and restocking clinics as necessary.
• Manage product recalls, including identification, reporting, documentation, and coordination with clinical and regulatory teams to ensure compliance.
• Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
• Other duties as assigned.

ORGANIZATIONAL EXPECTATIONS:

• Be responsible for my own attitude.
• Be open to constructive feedback and suggestions for improvement; accept constructive feedback in a positive manner.
• Be generous with my skills and abilities by educating others on new ideas and/or techniques; offer constructive input to support the work area appropriately and respectfully.
• Take responsibility to attend or obtain information provided at in-services, seminars and staff meetings.
• Demonstrate, through my actions and speech, that I represent the entire organization. I will take action to ensure that a need is met; emulate the mission and vision statements.
• Acknowledge and greet everyone; look approachable, with open body posture, eye contact and a smile; communicate appropriately using good interpersonal skills.
• Dress professionally and appropriately for my work environment.
• Know and follow policies and procedures for both organization and department safety issues.
• Communicate delays in services and take service recovery steps as needed.

Wage starts at $22.50 and goes up base on experience

Immunizations required for employment, including flu vaccine

FHW offers a full benefits package including:

• FOR ALL EMPLOYEES:
• Employee Assistance Program
• 403 (B) with 4% match from FHW and zero day vesting schedule
• FOR FULL TIME EMPLOYEES WORKING AT LEAST 30 HOURS A WEEK
• Medical Plan Options:
  • I. PPO plan with copay/coinsurance and lower deductible
  • II. High Deductible Health Plan with the option for a Health Savings Account.
  • III. Telemedicine includes in both plan options.
• Dental
• Vision
• Life Insurance/ Accidental Death and Dismemberment Insurance
• Disability Insurance with a Short and Long Term Option.
• Critical Illness and Accident Plans
• Cafeteria Options: Health Reimbursement/ Flex Savings

A host of other options to include: Pet Insurance, Identity Protection, Travel protection.

Qualifications

Education

Required

High School or better.

Experience

Preferred

One year of Courier and/or Supply Technician experience preferred.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.