Purchasing Agent

SPICES USA INC.; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading provider of spice products is seeking a Purchasing Agent in New York. The role involves managing procurement, negotiating favorable terms with suppliers, and ensuring timely delivery. Minimum qualifications include a high school diploma and 2 years of experience. The ideal candidate will have strong negotiation and vendor management skills. This is a full-time entry-level position.

Qualifications

• At least 2 years of experience in purchasing, procurement, or supply chain roles.
• Strong understanding of purchasing processes and vendor management.
• Experience in the food or spice industry is highly desirable.

Responsibilities

• Place purchase orders and negotiate with vendors.
• Review and implement inventory replenishment processes.
• Develop cost comparisons and reports.

Skills

Negotiation skills

Communication skills

Analytical skills

Organizational skills

Proficiency in procurement software

Education

High school diploma or equivalent

Bachelor’s degree in business or related field

Tools

Microsoft Office applications

Procurement software

Job description

Join to apply for the Purchasing Agent role at SPICES USA INC.

Spices USA has gained a wealth of knowledge from being involved in the Spice Trade Industry for over 30 years. Our extensive experience and knowledge of this sector allows us to source high‑quality products at highly competitive prices, savings which are passed directly to our customers.

Our buyers visit all the major spice producing regions around the world annually. This is to ensure that the focus on quality, which has been the cornerstone on which the company was built, occurs at the source and throughout our supply chain. This approach allows us to have a firsthand knowledge of future pricing trends and product quality, thus enabling us to provide our customers with information to make more informed business decisions that are beneficial for them.

So, whether you are just in the market to purchase spices or spice related products, or if your needs are more complex and you require a business resource to work with you to improve your business, Spices USA is here to provide that support. From private label packaging to product development to equipment supply; the Spices USA team is dedicated to ensuring your satisfaction and success. We are here for you!

About the Role:

As a Purchasing Agent at Spices USA Inc, you will play a critical role in managing the procurement of high‑quality spices and related products to support our production and sales operations. Your primary objective will be to source, negotiate, and purchase goods at the best possible prices while ensuring timely delivery and maintaining strong supplier relationships. You will collaborate closely with inventory management, quality assurance, and finance teams to align purchasing activities with company goals and budget constraints. This role requires a strategic approach to vendor selection and contract management to optimize cost efficiency and product availability. Ultimately, your efforts will directly contribute to the smooth operation of our supply chain and the overall success of Spices USA Inc.

Minimum Qualifications:

• High school diploma or equivalent; a bachelor’s degree in business, supply chain management, or a related field is preferred.
• At least 2 years of experience in purchasing, procurement, or supply chain roles.
• Strong understanding of purchasing processes and vendor management.
• Proficiency in using procurement software and Microsoft Office applications.
• Excellent negotiation and communication skills.

Preferred Qualifications:

• Experience in the food or spice industry is highly desirable.
• Familiarity with inventory management systems and ERP software.
• Certification in procurement or supply chain management (e.g., CPSM, CPP).
• Ability to analyze market trends and apply data‑driven decision‑making.
• Strong organizational skills with attention to detail.

Responsibilities:

• Procurement and Vendor Management: Place purchase orders, negotiate with vendors, finalize purchase details, ensure vendor compliance, and communicate with vendors for smooth operations.
• Inventory and Demand Management: Review and implement inventory replenishment processes, forecast demand using historical data and market trends, and continuously improve forecasting methods to reduce errors.
• Cost and Market Analysis: Obtain market intelligence, develop cost comparisons and reports, control spending, and track key metrics to reduce expenses.
• Risk Management and Compliance: Perform risk management for supply contracts, test existing contracts, prepare control strategies for unfavorable events, and support audits.
• Collaboration and Process Development: Work with key stakeholders to ensure clarity of specifications, develop processes to capture business expenditures, and analyze data to foresee supplier‑client negotiating abilities.
• Logistics Support: Assist with transportation planning to ensure timely shipment deliveries.

Skills:

In this role, your negotiation skills will be essential for securing favorable terms and building strong supplier partnerships. Your communication abilities will facilitate effective collaboration with vendors and internal teams to ensure alignment on purchasing needs and timelines. Proficiency with procurement and inventory management software will enable you to efficiently track orders, manage supplier data, and generate reports. Analytical skills will help you assess market conditions and supplier performance to optimize purchasing strategies. Additionally, your organizational skills will ensure accurate record‑keeping and timely follow‑up on purchase orders, contributing to a seamless supply chain operation.

Spices USA is an equal‑opportunity employer that fosters an inclusive and diverse workplace. We encourage all qualified candidates to apply. If you are ready to take on this exciting challenge, apply now and be part of our success story!

Seniority level: Entry level

Employment type: Full‑time

Job function: Purchasing and Supply Chain

Industries: Wholesale Import and Export

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