Purchasing Agent

Veterans Health Administration; Montrose (NY); Remote; USD 54,000 - 70,000; Full time

Job summary

The Veterans Health Administration is seeking a Purchasing Agent for the Hudson Valley VA Health Care System to perform acquisitions of supplies, services, and construction through delivery orders and small purchases.

The role emphasizes using federal procurement regulations, managing micro-purchase thresholds, open market research, and coordinating with inventory staff, contracting officers, and budget projections.

Qualifications

• Purchasing experience within federal procurement processes.
• Knowledge of delivery orders and small purchases.
• Familiarity with federal/agency acquisition regulations.

Responsibilities

• Purchasing support for micro-purchases and reviewing purchase requests; ensure timely processing of requests and invoices.
• Procurement support including open market research and sole source purchases for highly specialized items.
• Administrative support duties including reporting, record keeping, and liaison with staff and contracting officers.

Job description

• Department: Department of Veterans Affairs

The position serves as a Purchasing Agent for the Logistics Service located at the Hudson Valley VA Health Care Systems (VISN-02) and supported catchment area.

Key Responsibilities

This position serves as a Purchasing Agent for the Supply Management Service within the VA Health Care System performing work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures.

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments.

The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities. Major duties and responsibilities include: Purchasing Support -Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests. Resolves issues to ensure requests and bills are processed accurately and in a timely manner.

Identifies needs or problems and determines corrective action. Utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases. Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends.

Procurement Support Procures supplies and services to meet the purchase, rental, or lease needs of the organization. Develops unique selection criteria for each purchase.

Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments. Conducts an open market research and sole source small purchases for highly specialized medical items with critical product requirements.

Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items. Develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes. Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility. Performs other related duties as assigned. Work Schedule: 8am-4:30pm Telework: Not authorized.

Virtual: This is not a virtual position. Position Description/PD#: Purchasing Agent /PD # 99896-S Relocation/Recruitment Incentives: Critical Skills Incentive (CSI):

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $53512 – $69565/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.