Purchasing Agent

U.S. Department of Veterans Affairs; Durham (NC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

U.S. Department of Veterans Affairs seeks a Purchasing Agent for the Logistics Service within the VA Health Care System, serving the Durham, NC catchment area.

The role is not virtual; located in an office, handling procurement of supplies, services and equipment through purchase, rental or lease using federal procedures. Responsibilities include issuing contracts, researching vendors, tracking obligations, and collaborating with medical staff to determine procurement needs in a compliant,

Qualifications

• Specialized experience equivalent to GS-5 in purchasing and procurement.
• Experience with purchase card and micro purchases.
• Ability to create reports using MS Word and Excel.

Responsibilities

• Procure a wide range of supplies, services, and equipment.
• Review and process purchase requests and contracts.
• Coordinate with medical staff to determine procurement needs and priorities.
• Monitor expenditures and track obligations for budget forecasting.

Skills

Purchasing knowledge

Procurement coordination

MS Word/Excel

Medical supply knowledge

Vendor management

Tools

MS Word

MS Excel

Job description

Summary

The position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area for Durham - North Carolina.

Summary

The position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area for Durham - North Carolina.

Qualifications

Qualifications: To qualify for this position at the GS-6 level - you must have: At least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of a Purchasing Agent - and that is typically in or related to the work of this position. Specialized experience includes: performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase - rental - or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment - payment - or other discrepancies in support of procurement programs and operations; purchasing various equipment - supplies - and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements and Work Environment: Requires some physical effort such as standing - sitting - walking - or bending. There are no special physical demands. The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties: This position serves as a Purchasing Agent for the Logistics Service within the VA Health Care System performing work to acquire supplies - services - and construction by purchase - rental - or lease through (a) delivery orders and/or (b) small purchase procedures
• This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales - prices - discounts - units of measurement - deliveries - stocks - and shipments
• The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services - supplies - equipment - and systems that support the full range of programs and activities
• Major duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase threshold
• reviews and edits purchase requests
• resolves issues to ensure requests and bills are processed accurately and in a timely manner
• identifies needs or problems and determines corrective action
• utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases
• tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud - waste and abuse based on procurement history and purchase trends
• and - Procurement Support - Procures supplies and services to meet the purchase - rental - or lease needs of the organization
• develops unique selection criteria for each purchase
• Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists - other service line contacts - and contracting officers as appropriate for the purposes of auditing documents - processing receiving reports - and payments.
• conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements
• and - Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items
• develops reports and spreadsheets - obtains - organizes - files and retrieves reports for briefing and presentation purposes
• performs a variety of receptionist - timekeeping - record keeping and miscellaneous duties in medical facility
• Performs other related duties as assigned
• Work Schedule: Monday - Friday - 8:00 am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: Not authorized