Purchasing Agent

Diversified-Automation-Inc; Louisville (KY); On-site; USD 55,000 - 85,000; Full time

Job summary

Diversified Automation Inc. is seeking a detail‑oriented Procurement/Materials Specialist in Louisville, KY. You will manage purchase orders, align with BOMs and budgets, and oversee end‑to‑end material flow to support project execution.

You will monitor supplier performance, communicate delays, and work with internal teams to maintain project schedules. Strong data entry and ERP skills are essential.

Qualifications

• 1+ year data entry experience.
• Excellent verbal and written communication skills.
• Ability to interpret part lists and navigate ERP systems with accuracy.

Responsibilities

• Accurately prepare and manage purchase orders aligned with project BOMs and budgets.
• Monitor supplier performance and communicate delays or issues to Operations.
• Oversee end-to-end flow of materials from demand to receipt to support projects.
• Track lead times and coordinate to maintain project schedules.
• Identify and address component shortages to prevent delays.
• Procure materials and services via Diversified Automation systems and subcontracts.
• Serve as a primary contact for internal stakeholders on material availability.

Skills

Data entry

ERP navigation

Communication

Attention to detail

Team collaboration

Education

High School Diploma or GED

Tools

ERP system

Job description

Tasks:

Accurately prepare and manage purchase orders, ensuring alignment with project BOMs and budget requirements.

Monitor supplier performance and proactively communicate any delays or procurement-related issues to Operations. Oversee the end-to-end flow of materials- from initial demand through to receipt- ensuring timely and accurate delivery to support project execution.

Track and communicate lead times, proactively coordinating with internal teams to maintain project schedules.

Proactively identify and address component shortages, mitigating risks to panel builds and project timelines.

Procure materials and services through Diversified Automation systems, including subcontracts and purchase orders.

Serve as a key contact for internal stakeholders regarding material availability

Escalate supplier constraints to the Procurement Leader and propose solutions to prevent work stoppages.

Leverage market insights to negotiate pricing and optimize purchasing decisions.

Identify cost-saving opportunities and drive operational efficiency through data-driven strategies and continuous improvement initiatives.

Develop expertise in material handling construction requirements and maintain strong relationships with established suppliers.

What We're Looking For:

Ability to interpret part lists and navigate ERP systems with accuracy and attention to detail.

Strong problem-solving and decision‑making skills, especially in fast‑paced or high‑pressure situations.

Clear and effective communication across all levels of the organization, both internally and externally.

Highly organized with the ability to manage multiple tasks and shift between projects without missing deadlines.

A proactive, service‑oriented mindset with a focus on supporting internal teams and external partners.

Comfortable communicating via phone, email, and messaging platforms with professionalism.

Confident and assertive when addressing challenges.

Proficient in Microsoft Office tools, particularly Teams, Outlook, and Excel.

Comfortable working across multiple software tools to drive task completion.

Prior experience in material handling, construction, or related industries is preferred.

Required Experience and Education:

• A minimum of 1 year data entry experience


• High School Diploma or GED


• Ability to work with a sense of urgency


• Excellent verbal and written communication skills


• Proficiency in working with purchasing software or ERP system


• Ability to work well with others


• Must be detail oriented


• Excellent problem‑solving skills