Purchasing Agent

AFCAT Group, Inc.; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

PTO

Paid holidays

Job summary

AFCAT Technical Services is seeking a Purchasing Agent in Dallas, TX to manage purchasing activities, maintain inventory accuracy, coordinate with suppliers, and ensure timely fulfillment for customers and technicians. The ideal candidate is organized, analytical, and proactive with vendor relations and pricing negotiations.

Responsibilities include PO creation, supplier coordination, order tracking, and inventory planning to reduce stockouts and improve efficiency.

Qualifications

• Experience coordinating with suppliers and managing purchasing processes.
• Analytical and organized with attention to detail.
• Ability to forecast demand and manage inventory levels.

Responsibilities

• Create and manage purchase orders for inventory replenishment.
• Coordinate product purchases with suppliers and track delivery.
• Monitor orders, delays, and discrepancies; communicate updates.
• Manage backorders and maintain vendor records.
• Support supplier performance reviews and improvements.
• Assist accounts payable with vendor invoicing and resolution.

Skills

Supplier coordination

Inventory management

Purchasing analytics

Negotiation skills

Education

Bachelor's degree in supply chain or business

Tools

ERP systems

MS Excel

Job description

About AFCAT AFCAT Technical Services is a leading provider of insulation equipment, parts, and machine repair services supporting insulation contractors throughout North America. Our team is committed to providing exceptional service, reliable equipment solutions, and industry-leading support to our customers.

Job Title: Purchasing Agent

Location: 4520 S Buckner Blvd. Suite A
Dallas, TX. 75227

Reports To

• Purchasing Manager: Travis Heise
• Senior Buyer: Micaela Flores

About AFCAT AFCAT Technical Services is a leading provider of insulation equipment, parts, and machine repair services supporting insulation contractors throughout North America. Our team is committed to providing exceptional service, reliable equipment solutions, and industry-leading support to our customers.

Role Summary

The Purchasing Agent plays a key role in supporting AFCAT Technical Services by managing purchasing activities, maintaining inventory accuracy, coordinating with suppliers, and ensuring timely fulfillment of customer and technician needs. The ideal candidate is organized, analytical, and proactive, with the ability to build strong vendor relationships, negotiate pricing, track orders, and help drive efficient procurement operations in a fast-paced environment.

What Success Looks Like

• Within the first year, successful candidates will:
• Maintain high purchase order accuracy.
• Improve supplier responsiveness and on-time delivery performance.
• Reduce backorders and stockouts.
• Maintain accurate item and vendor records.
• Identify cost-saving opportunities through sourcing and negotiations.
• Contribute to overall inventory health and operational efficiency.

Why Join AFCAT?

• Opportunity to grow within a rapidly expanding company.
• Exposure to supply chain, sourcing, inventory planning, and vendor management.
• Collaborative team environment with direct mentorship from experienced purchasing professionals.
• Meaningful impact on company profitability and customer satisfaction.
• Stable, long-term career opportunity within a specialized industry.

Benefits

• Medical, dental, vision, and life insurance plans offered
• PTO
• Paid Holidays

Key Responsibilities

Procurement & Order Management

• Create and manage purchase orders for inventory replenishment, customer drop shipments, and technician requirements.
• Coordinate product purchases with suppliers while ensuring delivery commitments are met.
• Monitor purchase orders from issuance through receipt and resolve any delays or discrepancies.
• Manage backorders and communicate updates internally.

Supplier Management

• Build and maintain strong relationships with existing vendors.
• Assist with evaluating, qualifying, and onboarding new suppliers.
• Communicate regularly with vendors regarding lead times, pricing, availability, and quality concerns.
• Support supplier performance reviews and continuous improvement initiatives.

Product Sourcing

• Research and source new products, equipment parts, and suppliers.
• Evaluate supplier capabilities, pricing, lead times, and quality standards.
• Support new product introductions and market expansion initiatives.

Inventory Planning & Forecasting

• Review inventory levels and consumption trends to maintain optimal stock levels.
• Analyze sales history and demand patterns to generate accurate purchasing forecasts.
• Identify opportunities to reduce excess inventory while preventing stockouts.
• Assist in managing slow-moving and obsolete inventory.

Item & Data Management

• Maintain accurate item records, costs, vendor information, and purchasing parameters within company systems.
• Ensure product data aligns with vendor specifications and current business requirements.
• Support continuous improvement of procurement systems and processes.

Finance & Accounts Payable Support

• Review vendor invoices for accuracy and compliance with purchase orders.
• Coordinate with Accounts Payable to ensure timely processing of vendor payments.
• Assist with resolving invoice discrepancies and vendor payment inquiries.