Purchasing Agent

Cooper Carry; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Cooper Carry in Atlanta seeks a Purchasing Agent to assist with all aspects of purchasing through the Purchasing studio. The role reports to the Studio Manager and Principal, coordinating with the Purchasing manager and studio leadership on multiple projects.

Responsibilities include preparing FF&E proposals and budgets, issuing Purchase Orders, processing invoices, and managing vendor relationships to keep projects on schedule. Some on-site installation and travel may be required.

Qualifications

• A degree or background in Interior Design a plus
• Understanding of FF&E design process and terminology a plus
• Ability to read furniture plans and drawings required
• Able to manage expectations of clients, vendors, and internal team members effectively
• General knowledge of accounting, invoicing, billing, and expenses
• Intermediate experience with Microsoft Excel and basic computer skills
• Knowledge of Design Spec specification Software a plus
• Knowledge of QuickBooks accounting software a plus
• Self-disciplined and motivated
• Strong organizational, time management, written and communication skills. Must be detail-oriented

Responsibilities

• Function as company’s Purchasing Agent with ability to work on multiple projects.
• Represent to the client the purchasing options Direct Source offers.
• Establish and maintain effective client, contractor and vendor relationships for duration of project.
• Prepare and issue FF&E Proposals to prospective clients.
• Prepare and present FF&E preliminary budgets, actual budgets and in some cases budgets for bidding. Update budgets as needed to keep the project current.
• Prepare and deliver Purchase Orders.
• Review and process vendor invoices to accounting for payment.
• Responsible for processing expenses reports for all purchases for project needs. Will be responsible for owning company credit card.
• Meet deadlines and budgets for time and costs.
• Maintain contact with vendors throughout the project to keep orders on track and make sure items are delivered on schedule to avoid project delays. Follow up with vendors as necessary to ensure open communication.
• Create and issue invoices to clients in a timely manner as needed to keep the project on schedule.
• Work with the manager to assist with warehousing reports with ability to handle issues (ie: damaged or incorrect items) that may arise.
• Independently manage on site installation of FF&E with ability to travel out of town if necessary.
• Communicate regularly with teams to keep project designer, team and client up to date through the duration of the project.

Skills

Strong organizational skills

Time management

Written communication

Detail-oriented

Read drawings/plans

Client/vendor relations

Self-discipline

Education

Degree or background in Interior Design

Tools

Microsoft Excel

QuickBooks

Design Spec software

Job description

Job Summary

The Purchasing Agent will work closely with the Purchasing manager and the studio leadership to assist with all aspects of purchasing through the Purchasing studio. This position will report to the Studio Manager and Principal.

Key Responsibilities

• Function as company’s Purchasing Agent with ability to work on multiple projects.
• Represent to the client the purchasing options Direct Source offers.
• Establish and maintain effective client, contractor and vendor relationships for duration of project.
• Prepare and issue FF&E Proposals to prospective clients.
• Prepare and present FF&E preliminary budgets, actual budgets and in some cases budgets for bidding. Update budgets as needed to keep the project current.
• Prepare and deliver Purchase Orders.
• Review and process vendor invoices to accounting for payment.
• Responsible for processing expenses reports for all purchases for project needs. Will be responsible for owning company credit card.
• Meet deadlines and budgets for time and costs.
• Maintain contact with vendors throughout the project to keep orders on track and make sure items are delivered on schedule to avoid project delays. Follow up with vendors as necessary to ensure open communication.
• Create and issue invoices to clients in a timely manner as needed to keep the project on schedule.
• Work with the manager to assist with warehousing reports with ability to handle issues (ie: damaged or incorrect items) that may arise.
• Independently manage on site installation of FF&E with ability to travel out of town if necessary.
• Communicate regularly with teams to keep project designer, team and client up to date through the duration of the project.

Qualifications

• A degree or background in Interior Design a plus
• and understanding of FF&E design process and terminology a plus
• Ability to read furniture plans and drawings required
• Able to manage to expectation of clients, vendors, and internal team members effectively
• General knowledge of accounting, invoicing, billing, and expenses
• Intermediate experience with Microsoft Excel and basic computer skills;
• Knowledge of Design Spec specification Software a plus.
• Knowledge of Quick Books accounting software a plus
• Self-disciplined and motivated
• Strong organizational, time management, written and communication skills. Must be detail-oriented

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Majority of time is spent in sitting position.
• Ability to move throughout the office either by walking or through assisted means.
• There are some lifting requirements (5-15 lbs.) for this position.

Cooper Carry is an affirmative action/EEO employer who values workplace diversity and considers applications regardless of age, race, gender, religion, color, sex, national origin, genetic information, sexual orientation, veteran status, individuals with disabilities or other status protected by law. Cooper Carry provides a drug free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.