PURCHASING ADMINISTRATOR

Will-Burt-Co; Orrville (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Will-Burt Co. in Orrville, OH is seeking an Administrative Purchasing Clerk to support material planning and ERP data integrity. You will maintain Syteline data, investigate inventory discrepancies, and assist with supplier communications and expediting parts.

You will collaborate with planning, purchasing, and accounts payable to resolve invoice issues, revise purchase orders, and help with MRO purchases when needed. A high school diploma with some purchasing experience is required.

Qualifications

• High school diploma or GED; 1–3 months related purchasing experience.
• Proficiency with Word, Excel, and Outlook; ERP system experience preferred.

Responsibilities

• Maintain data integrity in Syteline ERP.
• Investigate inventory discrepancies and coordinate cycle counts.
• Assist with supplier communications and expedite orders.
• Resolve invoice discrepancies with accounts payable.
• Coordinate with planning and purchasing for smooth information flow.
• Support MRP exception processing and vendor paperwork.

Skills

Communication skills

Multitasking

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ERP system experience

Job description

• Job Category Administrative
• Employee Type Exempt

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains the integrity of data in Syteline (ERP).
• Investigates negative inventory and inventory discrepancies. Submits for cycle count or correction.
• Participates in Inventory Reduction Initiatives.
• Assists with communications to suppliers and internal customers, including expediting purchased parts and checking on past due purchase orders.
• Communicates with suppliers and accounts payable to resolve invoice discrepancies.
• Investigates and tracks purchase price variances (PPV's).
• Works closely with planning and purchasing personnel to coordinate and provide efficient flow of information.
• Provides continuity during planner/buyer's absence to maintain acceptable level of service to the internal customer and suppliers.
• Revises purchase orders and reviews purchase order confirmations.
• Assists when necessary with the processing of exception messages generated by MRP.
• Assists in sending, verifying, and storing necessary vendor paperwork.
• Assists in ECN process, including sending revised drawings to vendors and gathering and storing certs and C of C's.
• May be responsible for MRO purchasing and requisitions.
• Able to organize workload with a minimum amount of supervision consistent with prior experience.
• Has excellent communication skills, and the ability to multi-task.
• Other duties as may be assigned by the Purchasing Manager.

REQUIRED COMPETENCY

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one to three months (more preferred) related purchasing experience and/or training. Proficiency with Word, Excel, and Outlook. ERP system experience also preferred.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, correspondences, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, suppliers, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate.