Purchase Card (P-Card) Administrator

Jet Propulsion Laboratory; United States; On-site; USD 102,856 - 121,160; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Flexible schedule

Parental leave

Job summary

Jet Propulsion Laboratory is seeking a detail-oriented Purchase Card (P-Card) Administrator to oversee the credit card program, manage vendor relationships, and ensure compliance.

The ideal candidate will have at least 6 years of related experience, or a relevant advanced degree, proficiency in Microsoft Office, and excellent communication skills. Comprehensive benefits are offered, emphasizing work-life balance.

Qualifications

• 6+ years experience in procurement or P-Card administration (4+ years with Master's, 2+ years with PhD).
• Ability to monitor compliance and investigate discrepancies.
• High proficiency in Excel for financial analysis.

Responsibilities

• Manage the organization’s P-Card program and relationships with vendors.
• Monitor transactions for compliance and assist with audits.
• Prepare monthly reconciliation and reporting of card statements.

Skills

Attention to detail

Analytical ability

Microsoft Office proficiency

Excellent communication skills

Education

Bachelor's degree in a relevant field

Master's degree or PhD in a relevant field

Tools

ERP financial systems

Job description

We are seeking a detail‑oriented and proactive Purchase Card (P‑Card) Administrator to oversee and manage our organization’s credit card program.

Responsibilities

• Program Administration: Manage the organization’s P‑Card program and vendor relationships; create and update cardholder profiles, set limits and permissions; close cards due to separation or policy violations.
• Compliance & Audit: Monitor daily transactions for policy compliance and unusual activity; investigate discrepancies or potential misuse; maintain audit‑ready documentation and support internal and external audit efforts; ensure compliance with organizational policies and reduce fraudulent activity.
• Reconciliation & Reporting: Review monthly card statements and verify documentation; ensure accurate reconciliation; prepare reports on spending trends, compliance metrics, and rebate performance; complete monthly reconciliations accurately and on time.
• Training & Support: Provide training and procedural guidance to cardholders and approving officials; assist users with system navigation and P‑Card processes.
• Vendor & Supplier Management: Resolve disputes with merchants; coordinate with banking partners on fraud investigations or lost/stolen cards; maximize rebate opportunities and program value.

Qualifications

• Typically requires a Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain Management or a related discipline with a minimum of 6 years of related experience, or a Master’s degree with a minimum of 4 years, or a PhD with a minimum of 2 years.
• 5 or more years of dedicated experience in procurement, accounting, or P‑Card administration.
• Ability to make decisions regarding accounting policies and procedures within established governmental accounting principles and guidelines.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Analytical ability to identify trends, detect misuse, and interpret financial data.
• Strong proficiency in Microsoft Office (especially Excel) and ERP financial systems.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.

Preferred Skills

• Certified Purchasing Card Professional (CPCP) certification.
• Experience administering government‑funded or federally regulated purchasing card programs.
• Experience leading system implementations, process automation initiatives, or program modernization efforts.
• Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments.
• Experience interpreting complex state and federal tax reporting requirements associated with procurement of goods and services.

Benefits

JPL has a catalog of benefits and perks that span from the traditional to the unique, including health, dental, vision, wellbeing, and retirement plans; paid time off; learning opportunities; rideshare; childcare; flexible schedule; parental leave; and many more. Our focus is on work‑life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together.

For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

Compensation

The typical full‑time equivalent annual hiring range for this job in Pasadena, California is $102,856 - $121,160.

Equal Opportunity Employment

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status, or any other characteristic or condition protected by Federal, state or local law. JPL is a VEVRAA Federal Contractor. EEO is the Law. EEO is the Law Supplement Pay Transparency Nondiscrimination Provision.