Public Works Systems & Process Specialist

weldgov; Greeley (CO); Vor Ort; USD 35.000 - 45.000; Vollzeit

Zusammenfassung

Weld County is seeking a detail-oriented data analyst to support Public Works operations. The role focuses on data processing, analysis, and report development across multiple divisions, ensuring data integrity and contributing to audits and cost updates.

The position requires proficiency with Cartegraph, PubWorks, and 811 Dig, along with strong MS Office skills. A high school diploma is mandatory, with an associate degree preferred; local government experience is a plus.

Qualifikationen

• Design confidential documents and perform QA for audits.
• Proficient with multiple Public Works software programs to improve efficiency.
• Implement quality control processes and improvements.

Aufgaben

• Create process documentation and workflows across divisions.
• Analyze data integrity and identify trends to improve efficiency.
• Support data updates for FEMA equipment costs and COLA.
• Troubleshoot variances in reporting and use multiple software systems.
• Prepare confidential FMCSA-related documents as needed.
• Assist management and attend meetings; take minutes as needed.
• Maintain filing system and liaise with county offices.
• Develop QA programs to monitor reporting processes.
• Prepare reports for special project requests; locates coordination.
• Provide backup for AP/AR and handle walk-in traffic.

Kenntnisse

Data analysis

Data processing

Report development

Quality assurance

Microsoft Office

Ausbildung

High School Diploma/GED

Associate's degree in business

Tools

Cartegraph

PubWorks

811 Dig

Jobbeschreibung

Compensation Range

$25.52 - $32.66

Job Description Summary

Open Until Filled

Job Description

Public Works is seeking a detail‑oriented professional skilled in data processing and analysis, multi‑system software proficiency, and report development. This role supports program operations by designing confidential documents, performing quality assurance, and preparing for audits and more! This position requires specialized knowledge of various programs used within the Public Works Department for the use of evaluating and improving the efficiencies within the department. This includes quality control processes and improvements.

Data Processing & Analysis - 35%

• Create process documentation and workflows. Must be knowledgeable about the internal processes utilized by multiple divisions within the department.
• Analyze the integrity of data and identify inefficiencies to make recommendations. Interpret data and identify trends or patterns in data sets.
• Acquire data from primary and/or secondary sources. Support manual system data updates as required for FEMA equipment cost updates, cost of living changes, etc.

General - 25%

• Troubleshooting variances in reporting. Resourcefulness and ability to devise creative solutions to problems.
• Must be able to utilize multiple software systems (Cartegraph, PubWorks, 811 Dig) to assist with compliance and accuracy.
• Must be knowledgeable in the operation of a variety of office equipment, including moderate computer skill level and be proficient in Microsoft Office Suite, including spreadsheet based applications and Word.
• Design and create a variety of confidential documents and correspondence. Prepare confidential documents related to restitutions or Federal Motor Carrier Safety Administration (FMCSA) as needed.
• Maintain filing system, including updating project files and retrieving information. May act as liaison for department with other county offices, agencies, and the public.

Program Support - 15%

• Serve as an assistant to one or more management team staff members of the department; may attend public meetings; may take and transcribe notes, minutes and/or confidential dictation. Prepare documents, such as pass-arounds or agenda items for submittal to the Clerk to the Board for the BOCC.
• Respond to public questions and complaints; refer to administrative superior when necessary.
• Keep informed of new laws and ordinances; answer inquiries from departments and the public regarding resolutions, community projects, and special projects, and special programs requiring some independent judgment.
• Assist lower level personnel in performing and coordinating their work as required; train new staff members; and review completed work and recommend changes to ensure accuracy and completeness. Establish and maintain effective working relationships with employees.

Quality Assurance - 10%

• Must be able to define and implement quality assurance programs as required to monitor work related processes related to reporting for county and state requirements.

Audit Preparation / Special Project Requests - 10%

• Audit preparation, generate reports to for special project requests.
• Must perform complex duties; type documents, correspondence, reports requiring accuracy and completeness; coordinate plans and project activities including locates for utilities on projects.

Other Duties as Assigned - 5%

• Assist with callers from main department phone line.
• Provide full backup coverage for accounts payable, accounts receivable for the department.
• Assist with walk-in traffic as a backup.

Required Qualifications

Required Education

• High School Diploma/GED

Required Work Experience

• Three years of experience in an increasingly responsible position in an office setting.
• Or
• Any equivalent combination of education and experience.

Preferred Education

• Associate's degree in business.

Preferred Work Experience

• Some level of local government experience, familiarity with Cartegraph or database/inventory tracking software.

Licenses and Certifications

• Valid regular Colorado driver's license by the employment start date and maintain a valid license for the duration of employment.

Knowledge, Skills and Abilities

• Thorough knowledge of spelling, punctuation, and grammar; modern office practices and procedures as required by the position.
• Must be able to communicate in an effective, professional manner both verbally and with written documentation.
• Ability to communicate effectively verbally and in writing with staff, professionals, agencies and the public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Candidate must pass background check prior to employment start date.
• Candidate must pass a substance use screening prior to employment start date.
• Candidate must pass a physical de