PUBLIC WORKS SUPPORT SPECIALIST

County Of Elbert Co; Kiowa (CO); On-site; USD 34,000 - 53,000; Full time

Job summary

County Of Elbert Co is seeking a Public Works Support Specialist in Kiowa, CO. The role provides administrative and grant management support for roads, bridges, drainage, and other Public Works projects, under the County Engineer.

Field observations and office administration are combined responsibilities. The position requires handling project budgets, tracking deadlines, and coordinating with Finance and other departments.

Qualifications

• Administrative or project support experience including grant administration.
• Ability to track deadlines, maintain records, and prepare financial documentation.
• Experience with budgeting, contracts, and Board of County Commissioners materials.

Responsibilities

• Provide administrative and project support to County Engineer and staff.
• Manage grant applications, budgets, and reporting requirements.
• Track schedules, deliverables, and expenditures across multiple projects.

Skills

Administrative support

Grant management

Budget tracking

Project coordination

Education

Associate degree or coursework in business administration or related field

Tools

Microsoft Office (Excel, Word)

Grant tracking systems

GIS/Mapping tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PUBLIC WORKS SUPPORT SPECIALIST

ROAD AND BRIDGE RFT Clerical KIOWA, CO, US

3 days ago Requisition ID: 1062

Salary Range: $24.97 To $38.58 Hourly

GENERAL STATEMENT OF DUTIES

Provides administrative, grant management, and project support to the County Engineer. Coordinates office operations, project records, financial documentation, and grant activities supporting County roads, bridges, drainage, and other Public Works projects. Performs assigned field observations and inspections, including proof roll observations, under the direction of the County Engineer. Maintains accurate documentation, tracks deadlines, and communicates project issues to support the timely completion of County projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE AND PROJECT SUPPORT

• Provides administrative support to the County Engineer, including scheduling, correspondence, meeting coordination, document preparation, and follow-up on assigned actions.
• Maintains organized electronic and paper records for engineering projects, contracts, permits, inspection reports, grant awards, and related correspondence.
• Prepares and processes purchase requests, invoices, payment documentation, and project expenditure records; coordinates with Finance and other County departments to resolve discrepancies.
• Assists with preparation of project budgets, cost summaries, bid documents, contract records, and materials for Board of County Commissioners consideration.
• Tracks project schedules, submittals, deliverables, and outstanding items; alerts the County Engineer to approaching deadlines and unresolved issues.
• Responds to routine inquiries from residents, contractors, developers, and other agencies; refers technical questions and matters requiring engineering judgment to the County Engineer.

GRANT MANAGEMENT AND ADMINISTRATION

• Researches potential funding opportunities and assists the County Engineer in evaluating grant eligibility, project fit, application requirements, and deadlines.
• Coordinates and prepares grant applications, supporting documentation, budget information, and submission materials for review and approval.
• Maintains a grant tracking system covering applications, awards, agreements, reporting deadlines, reimbursement requests, matching requirements, and closeout activities.
• Administers awarded grants by tracking expenditures, gathering supporting records, preparing progress reports and reimbursement requests, and monitoring award requirements.
• Coordinates with Finance, Public Works staff, funding agencies, and project partners to reconcile grant expenditures and document eligible costs and required matching contributions.
• Monitors grant conditions affecting purchasing, contracting, recordkeeping, and project delivery; identifies potential compliance concerns and promptly brings them to the County Engineer.
• Prepares documentation for grant amendments, monitoring reviews, audits, and closeout; maintains complete records in accordance with applicable award and County requirements.

Field duties are performed within the employee's training and delegated authority. Engineering decisions, design changes, and final technical acceptance remain with the County Engineer or other authorized personnel. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Three years of progressively responsible administrative or project support experience, including experience managing or administering grants, preparing financial documentation, and tracking reporting requirements. An equivalent combination of relevant education and experience may be considered.
• Ability to perform assigned Public Works field observations, proof roll observations, and routine inspections using established procedures and direction from the County Engineer.
• Valid driver's license and ability to meet County requirements for operating a County vehicle.

PREFERRED QUALIFICATIONS

• Associate degree or coursework in business administration, public administration, accounting, construction management, engineering technology, or a related field.
• Experience with local government, Public Works projects, transportation or infrastructure grants, or state and federal grant administration.
• Experience with road construction, proof rolls, construction inspection, drainage improvements, or interpreting construction plans and specifications.
• Experience with grant management systems, project tracking software, or GIS and mapping tools; relevant construction inspection or materials testing training.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative practices, grant application and reporting processes, project recordkeeping, and basic budget and expenditure tracking.
• Ability to interpret grant agreements, follow funding requirements, maintain supporting documentation, and meet multiple deadlines.
• Ability to read and apply basic construction plans, specifications, measurements, and inspection checklists within assigned responsibilities.
• Skill in Microsoft Office applications, including Excel and Word, and the ability to learn County financial, records, and project systems.
• Ability to prepare clear correspondence, accurate financial summaries, and objective field reports; exercise sound judgment and recognize when issues require escalation.
• Ability to organize competing priorities, work independently within established direction, and maintain effective relationships with staff, contractors, funding agencies, and the public.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work is performed in an office and at outdoor project locations throughout the County. Field assignments may involve uneven terrain, active construction sites, traffic, dust, noise, moving equipment, and changing weather conditions.
• The position requires the ability to travel to project sites; sit and use office equipment; stand, walk, bend, and access inspection areas; take measurements and photographs; and carry routine field supplies and equipment.
• Occasional work outside the regular schedule may be required to meet construction schedules or grant deadlines. Essential functions may be performed with reasonable accommodation.