Public Works Contracts Specialist

City of Overland Park; Overland Park (KS); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Overland Park is seeking a full-time Contract Specialist in the Public Works Department to manage contracting documents for engineering services, construction, and purchases. The role ensures compliance with insurance, bonding, and statutory requirements, reviews bids and contractor invoices, and coordinates with legal staff and city staff on contract issues.

Candidates will work with Johnson County and other agencies, prepare resolutions for council approval, and support project

Responsibilities

• Executes the Public Works contracting program through completion of contracting documents for engineering services, construction and purchase of materials, ensuring compliance with insurance and bonding requirements, reviewing and facilitating approval of payment requests, coordinating with legal staff on contract law issues, and assisting project manager with change orders, liquidated damages, contract negotiations, contract claims and project closeouts.
• Prepares and monitors agreements with Johnson County, other municipalities and agencies. Prepares invoices to Johnson County and Other agencies as required. Prepares Consultant and Vendor Agreements.
• Prepares construction contract documents for all types of projects and ensures engineer's estimates are prepared for each project to be bid.
• Acts as a point of contact, along with the Law Department for contractual items needing City Council approval. Ensures that all items have been approved by legal staff and appropriate action memos have been prepared and approved prior to finalizing on-line agenda and paper agenda packets.
• Schedules and participates in formal bid openings for sealed bidding procurement; prepares bid tabulations and analyzes bids to determine responsiveness to the solicitation; assists with pre-award survey and price analysis by comparing bids to historical pricing information and Other factors, assists project manager in evaluating bidder responsibility based on previous contract performance; assists project manager in preparing any necessary justification for bid awards; and monitors performance of contracted parties. Prepares contracts to be executed upon being awarded by City Council, City Manager or Director of Public Works.
• Reviews contractor pay estimates and miscellaneous contract invoices (e.g. testing, consultant, architect, appraiser, review appraiser, ownership searches, Johnson County and other agencies, equipment vendors, and material vendors) and verifies accuracy of calculations before obtaining Department approval and submission to Finance Department for payment.
• Works with the companies submitting invoices to resolve any problems with invoicing prior to processing.
• Assists and trains personnel in Public Works and other departments on contract preparation, progress monitoring, payment procedures, easement recording and procurement policies. Obtains tax-exempt numbers from State and forwards to appropriate contractors; and obtains updated insurance certificates from contractors, consultants, and architects for Department projects.
• Prepares and/or reviews easement and right-of-way documents, assists Public Works personnel, consultants and appraisers in acquisition of easements. Validates ownership when necessary through use of County records and title companies. Tracks status of easements for project managers. Recorded Easements and right-of-way documents with County for Public Works and Planning and Engineering Services. Processes payment and forwards copies of recorded documents and payments to property owners as required.
• Creates new and revises existing standardized agreements/contracts for various types of

Job description

The City of Overland Park is seeking a full-time Contract Specialist in the Public Works Department to manage contracting documents for engineering services, construction, and purchases. The role ensures compliance with insurance, bonding, and statutory requirements, reviews bids and contractor invoices, and coordinates with legal staff and city staff on contract issues.

Candidates will work with Johnson County and other agencies, prepare resolutions for council approval, and support project