Public Works Administrative Assistant II - Great Benefits

City-of-Brooksville,-F; Brooksville (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

PTO 20 days

Holidays

Florida Retirement System

Employer paid health coverage

Tuition reimbursement

Job summary

City of Brooksville in Florida seeks an Administrative Assistant II to provide advanced clerical and administrative support to the Public Works Department, including Streets, Drainage, Facilities, Fleet, and Sanitation. This role requires accuracy, attention to detail, and the ability to manage multiple tasks in a fast-paced, service-oriented environment.

This essential position may assist with reports, budgeting, and department projects, and will support staff, vendors, and residents while

Qualifications

• High School Diploma or GED required.
• 2+ years of clerical, administrative, or customer service experience required; municipal/public works office experience preferred.
• Experience with computerized recordkeeping or work order systems preferred.

Responsibilities

• Provide courteous and professional customer service to the public, vendors, and contractors in person, by phone, and via email.
• Receive, log, and track service requests and work orders through the City’s work order management system.
• Dispatch work orders to field crews and update statuses as work progresses.
• Maintain and update department records, files, and databases in both physical and electronic formats.
• Prepare purchase orders, requisitions, and other procurement-related documents.
• Assist with processing invoices and monitoring budget expenditures.
• Coordinate scheduling for meetings, inspections, and maintenance activities.
• Compile data and assist in preparing monthly and annual reports.

Skills

Office procedures

Microsoft Office

Communication skills

Attention to detail

Time management

Education

High School Diploma or GED

Job description

City of Brooksville in Florida seeks an Administrative Assistant II to provide advanced clerical and administrative support to the Public Works Department, including Streets, Drainage, Facilities, Fleet, and Sanitation. This role requires accuracy, attention to detail, and the ability to manage multiple tasks in a fast-paced, service-oriented environment.

This essential position may assist with reports, budgeting, and department projects, and will support staff, vendors, and residents while