Public Sector Admin & Visitor Services Coordinator

Florida; Tallahassee (FL); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health insurance eligibility

Deferred Compensation

Employee Assistance Program

Job summary

The Florida Fish and Wildlife Conservation Commission seeks an Administrative Assistant for the 3rd floor in the Division of Habitat & Species Conservation. This full-time OPS position handles front-desk duties, visitor greeting, email, phone inquiries, and general office support.

Responsibilities include editing documents, scheduling meetings, travel reimbursements, office supplies, and coordinating events; ensuring confidential handling and high attention to detail.

Qualifications

• A high school diploma and six years of professional experience in administrative work; a bachelor’s degree can substitute for four years.
• Proven ability to deliver excellent in-person, phone and email customer service.
• Strong organization and attention to detail in a busy office.

Responsibilities

• Greeting and assisting visitors, directing them to appropriate staff or locations as needed.
• Providing daily customer service support to both the public and employees.
• Offering administrative assistance to the HSC Director’s Office, including editing documents, routing mail, scheduling meetings and managing incoming inquiries.
• Coordinating staff travel arrangements and processing reimbursements (STMS).
• Ordering, managing, and tracking office supplies for the floor.
• Maintaining printers and associated supplies to ensure functionality for all staff.
• Reporting, tracking, and following up on facility needs related to the 3rd floor.
• Managing the routing and follow-up of documents and records.
• Assisting with planning and coordinating office events and activities.
• Scheduling required vehicle maintenance and processing monthly vehicle logs for HSC assigned vehicle(s).

Skills

Microsoft Office

Customer service

Professional communication

Multi-line telephone

Organizational skills

Attention to detail

Education

High school diploma

Tools

Word

Excel

PowerPoint

Outlook

Job description

The Florida Fish and Wildlife Conservation Commission seeks an Administrative Assistant for the 3rd floor in the Division of Habitat & Species Conservation. This full-time OPS position handles front-desk duties, visitor greeting, email, phone inquiries, and general office support.

Responsibilities include editing documents, scheduling meetings, travel reimbursements, office supplies, and coordinating events; ensuring confidential handling and high attention to detail.