Public Records Access & Compliance Specialist

City of Cambridge; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Cambridge is seeking an Assistant Public Records Access Officer to coordinate responses to public records requests and support compliance with Massachusetts public records laws. The role works under the City Law Department, while coordinating with the Police Department and other departments.

Responsibilities include documenting, tracking, redacting where necessary, and assisting with exemptions determinations, as well as maintaining searchable indexes of records and preparing reports

Qualifications

• Bachelor's degree in a related field required; JD preferred.
• At least 3 years of experience providing administrative, analytical, or compliance-related support.
• Experience responding to public records requests, including redaction and meeting timelines.
• Proficiency in Microsoft Office applications including Word, Outlook, and Excel; ability to learn new software.

Responsibilities

• Coordinate responses to public records requests under the Public Records Law.
• Document, track, and assist with requests; prepare cost estimates and correspondence.
• Assist with collecting, reviewing, and classifying departmental records and indexing.
• Assist in retention scheduling and guidelines to support public access requirements.
• Prepare petitions for extensions of time and fees when required.
• Develop and implement training materials related to Public Records requirements.
• Assist with records management software and reporting; create required statistical reports.

Skills

Public records law

Analytical skills

Communication skills

Confidentiality

Education

Bachelor's degree

Juris Doctor (JD)

Tools

Microsoft Word

Outlook

Excel

OCR software

Job description

The City of Cambridge is seeking an Assistant Public Records Access Officer to coordinate responses to public records requests and support compliance with Massachusetts public records laws. The role works under the City Law Department, while coordinating with the Police Department and other departments.

Responsibilities include documenting, tracking, redacting where necessary, and assisting with exemptions determinations, as well as maintaining searchable indexes of records and preparing reports