Public Procurement Specialist – Complex & Compliance

Skeyes; Belgique; Remote; USD 65,000 - 90,000; Full time

Job summary

is a Procurement Expert role at skeyes, focused on complex files governed by public procurement rules. You will process and centralize information, elaborate tender documents, and manage contract data with stakeholders across internal teams and suppliers.

The position requires a master’s degree or equivalent plus several years of relevant experience, with strong analytical skills and fluency in Dutch, French, and English.

Qualifications

• Master’s degree or equivalent with substantial procurement experience.
• Strong analytical and critical thinking.
• Knowledge of public procurement regulations.
• Good organisation and ability to handle confidential information.

Responsibilities

• Process files for purchases of works, supplies and services and ensure proper administration.
• Elaborate tender documents and follow the selection and award phases.
• Process records on the e-procurement platform and ERP system.
• Verify participation requests, offers and evaluation reports.
• Prepare decisions and manage contracts data and reporting.
• Build relations with internal customers, tenderers and contractors.

Skills

Analytical thinking

Attention to detail

Negotiation skills

Communication skills

Teamwork

Dutch language

French language

English language

Education

Master’s degree in a relevant field

Professional bachelor’s degree with 5 years experience

Tools

ERP systems

Job description

The Procurement service’s mission is to make sure purchases are madeprofessionally and in accordance with the rules on public procurement.

As a team member of the Procurement service you will be responsiblefor processing files that are used for the purchase of works, suppliesand services. As our Procurement Expert, you shall more particularlyfocus on complex files and files to which the public procurementregulation fully applies, but if necessary, you shall also processless complex files.

What does a skeyes Procurement Expert do?

You make sure the purchases are made professionally and in accordancewith the rules on public procurement and the files are processed andfollowed up correctly with regard to the administrative aspects. Thisincludes among other things centralizing and evaluating theinformation; elaborating tender documents; following up the selectionphase (if applicable) and the award phase; attending possiblenegotiations, concluding the contract and processing file-relatedinformation and data with regard to the administrative aspects.

You work under the supervision of our Procurement staff responsible.For certain files you will be working in tandem with your directcolleagues (purchasers) and/or with the Procurement Legal Expert.

You respect the internal procedures, take care of the necessaryreporting (internal and external) and you are responsible for anefficient, effective and qualitative file management. That comprisesamong other things:

• Analysing the constituent elements of the purchasing files (orderrequests) provided by the various competence centres of the companyand on that basis, determining which possible additional actionshave to be undertaken;
• verifying the accuracy and appropriateness of the data and wherenecessary, conduct more in-depth research or contact colleagues ofthe various competence centres;
• Drawing up and elaborating tender documents [administrative partand technical part (limited)];
• Processing records on the e-procurement platform;
• Verifying requests for participation in procedures, offers andevaluation reports;
• Drawing up various administrative documents, e.g. orders,motivated decisions;
• Processing and entering data into the ERP system and managing data banks;
• Following up the invoicing, approvals (e.g. reports), bankguarantees, deposits;
• Following up the execution of the contracts concluded, inconsultation with the internal customers.

You build and maintain good relations with internal customer,(candidate) tenderers and contractors. That comprises among other things:

• Supporting internal customers;
• Answering questions and periodically communicating informationregarding purchasing files and contracts;
• If necessary, participating in negotiations and contract conclusions.

You support the staff responsible for the procurement service. Thatcomprises among other things:

• Preparing decisions that are taken within the domain of the staffresponsible for the service, e.g. budget, requirements analysis;
• Following up and reporting on the evolution of the requirements,purchase files, budgets, results and/or objectives achieved (e.g. KPIs);
• Assisting in managing the contract database.

What makes you the perfect Procurement Expert?

• You preferably hold a master's degree and already have a certainrelevant working experience, or you hold a professional bachelor’sdegree with at least 5 years of relevant experience.
• You have a strong analytical mind and you work extremelyaccurately and critically;
• Experience with or knowledge of public procurement regulation,purchasing and negotiation techniques is advisable.
• You have a sense of organisation and method.
• You assess the sensitivity of files correctly and you can handleconfidential information correctly.
• You communicate smoothly and clearly in Dutch and French, bothorally and in writing. Knowledge of English is a must.
• You are customer-focused, improvement-oriented and you have strongproblem-solving skills. Thanks to your critical thinking youcontribute to continuous improvement.
• You are capable to handle files individually, but you also like towork in team.
• You are not deterred by administrative work.
• You write correct and clear text.
• Experience with the use of ERP systems is an additional asset.

In light of the vacancy to which you respond we would like to draw your special attention to the fact that prior to being employed by skeyes candidates have to undergo a security screening which will be carried out by the National Security Authority. More info

Why work at skeyes?

Our mission is to ensure the safety and efficiency of air traffic, and also to reduce its ecological footprint in order to make it part of a sustainable future. Today, contributing to the development of aviation means playing an economic and social role on a global scale. Learn more about working at skeyes