Public Lab nonprofit job posting: Business and Operations Manager

Public Lab; New Orleans (LA); Híbrido; USD 40.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Four weeks vacation

75% health benefits

401k

Descripción de la vacante

Public Lab is hiring a Business and Operations Manager in New Orleans to oversee the nonprofit's financial, HR, and operational functions. The role centers on building efficient processes, managing budgets, reports, payroll, and staff communications while coordinating with an external CPA and board.

The successful candidate will have 3–5 years of related experience, a finance-related degree, and experience with nonprofit accounting and multiple funding sources; exposure to QuickBooks Online and

Formación

• Bachelor's degree or equivalent in finance, business or related field; 3–5 years experience required.
• Experience with nonprofit accounting including grant tracking and reporting.
• Experience with multiple funding sources (grants, memberships, earned revenue) for different programs.

Responsabilidades

• Handle day-to-day bookkeeping including monthly closes, invoicing, reimbursements, and donation/sales processing.
• Prepare financial reporting: balance sheets, P&L, budgets, and grant Reports.
• Support HR processes: payroll, staff requests, training, handbook and contracts.
• Coordinate Board meetings logistics; assist with audits and regulatory filings.
• Ensure compliance with grantors and internal policies; improve financial workflows.

Conocimientos

Attention to detail

Organizational skills

Interpersonal skills

Time management

Remote collaboration

Communication

Educación

Bachelor's degree or equivalent in finance or related field

Herramientas

QuickBooks Online

Bill.com

Salesforce

Slack

Google Docs

Dropbox

Descripción del empleo

Public Lab nonprofit job posting: Business and Operations Manager

Start Date: April 2018

Location: New Orleans, LA

Terms: Full time

The Public Laboratory for Open Technology and Science (Public Lab) is a community--supported by a 501(c)(3) non-profit--which develops and applies open-source tools to environmental exploration and investigation. By democratizing inexpensive and accessible Do-It-Yourself techniques, Public Lab creates a collaborative network of practitioners who actively re-imagine the human relationship with the environment.

This position is based in New Orleans and will be responsible for managing the business and operations of the Public Lab nonprofit. Day-to-day tasks include bookkeeping and financial management, supporting human resources and keeping a multi-office, remote team organized through meeting coordination and internal staff communications. The goal of this position is to improve and maintain efficiency and productivity of the organization, and to oversee the management and coordination of fiscal activities for Public Lab. This position reports directly to the Executive Director.

Major Position Responsibilities

Financial

• Manage the day-to-day bookkeeping processes at Public Lab including monthly closes, invoicing, reimbursements, and donation and sales processing.
• Oversee all financial reporting activities for the organization, such as: running balance sheet and profit and loss reports, reporting on organizational and grant budgets and compiling financial reports.
• Maintain processes to provide timely financial and operational information to the Executive Director, staff and Board of Directors.
• Support the development of Public Lab's annual budget and program budgets.
• Manage the financial relationship with an organization Public Lab fiscally sponsors, including reporting and fund disbursement.
• Serve as a liaison to our CPA firm and manage the yearly audit process.
• Support project managers in increasing their capacity for management of grant budgets.
• Ensure compliance with rules from granting organizations.
• Identify and communicate changes that could increase the efficiency of financial workflows to support stronger reporting practices and organizational growth.

Human Resources

• Maintain and administer the relationship with Public Lab's third-party payroll and benefits provider.
• Manage internal staff requests related to HR including time keeping and requests for time away.
• Facilitate staff trainings, reviews, and departure from the organization.
• Manage and update the employee handbook, staff policy and procedure documents and employee files.
• Manage the hiring and training processes for new staff members.
• Draft and coordinate the completion of contracts and MOUs with partners, contractors and fellows.

Operations

• Support activities related to monthly and quarterly meetings with the Board of Directors and coordinate logistics for staff meetings and retreats.
• In coordination with our payroll company and CPA firm, ensure compliance with reporting requirements and tax filings.
• Maintain organization insurance policies and update as necessary.

All Public Lab staff are expected to adhere to the Public Lab policies, procedures, values and community-wide Code of Conduct .

Education/Training

A Bachelor's degree or equivalent in finance, business or other related field is preferred and 3-5 years of demonstrated job experience in a related field is required.

Additional Preferred Qualifications

• Experience at organizations with budgets around $1 million.
• Knowledge of nonprofit accounting including grant tracking and reporting.
• Experience with organization finances that include multiple funding sources (grants, memberships, earned revenue) for different organizational programs.

Skills, Knowledge, and Characteristics Required

• Expertise in using financial software including QuickBooks (online edition) for nonprofits and Bill.com.
• Proficiency in using a variety of collaborative software such as Slack, Google Docs, and Dropbox.
• Experience using CRM databases such as Salesforce.
• Excellent attention to detail and organizational skills.
• The ability to balance multiple competing tasks and requests and enjoyment from working efficiently towards goals and deadlines.
• A desire for and fulfillment from working on a team, but also an ability to work independently on job tasks.
• Incredible interpersonal skills, demonstrating great communication, kindness, respect, and patience within our collaborative work environment.
• An enjoyment of problem solving and the ability to put this to use in areas where organizational operations could be improved.
• Willingness to work remotely with colleagues, including your manager.

Compensation is between $40,000-$50,000, based on experience and qualifications.

• four weeks starting vacation time in addition to federal holidays and personal days
• 75% coverage of health benefits
• a 401k

This job requires occasional work outside regular business hours.

Public Lab is an equal opportunity employer committed to a diverse, multicultural work environment. We encourage people with different ability sets, people of color, and people of diverse sexual orientations, gender expressions and identities to apply.