Public Information Legal Assistant

Texas Department of Licensing and Regulation; Austin (TX); On-site; USD 46,000 - 59,000; Full time

Job summary

Texas Department of Licensing and Regulation is hiring a Public Information Legal Assistant I at the North Campus in Austin, TX. You will process public information requests, draft responses, and assist with redactions under general supervision.

The role requires high school completion and at least one year in legal assistance; paralegal or four-year degree is preferred. Experience with the Texas Public Information Act is advantageous.

Qualifications

• Graduation from a standard senior high school or equivalent is required.
• One year of legal assistant experience is required; certification may substitute.
• Graduation from an accredited four-year college or university or certification as a legal assistant or paralegal is preferred.
• Experience and knowledge of the Texas Public Information Act is preferred.
• Experience with administrative law procedures is preferred.

Responsibilities

• Receives, conducts intake, and processes requests for public information and ensures timely processing.
• Assists in tracking timelines for responding to public information requests.
• Drafts summaries to be filed with the Office of the Attorney General.
• Coordinates responses to public information requests and prepares cover sheets.
• Drafts and tracks cost estimates for public information requests.
• Participates in training staff on the Texas Public Information Act.
• Provides interpretation of rules and procedures to constituents and agencies.
• Researches statutes, case law, and privacy issues relevant to requests.
• Maintains recordkeeping systems for public information requests.

Skills

Public information requests

Legal research

Drafting correspondence

Redaction

Microsoft Office

Adobe

Communication skills

Education

High school diploma or equivalent

Paralegal certificate / 4-year degree

Tools

MS Office

Adobe Acrobat

Job description

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Working title: Public Information Legal AssistantClass title: Legal Assistant IIPosting No.: 0812-26Opening Date: 08/31/2026Location: North Campus, 1106 Clayton Ln., Austin, TX 78723Class Code: 3574FLSA: Non-ExemptSalary Group/Salary: B18, $$45,521.04 - $59,320.08/yr.

Division: General CounselNumber of positions: 1General DescriptionPerforms moderately complex (journey-level) legal assistant work for the General Counsel, Deputy General Counsels, and Open Records Attorneys. Work involves assisting the Open Records Attorneys and other General Counsel Open Records staff by processing public information requests, gathering responsive documents, performing redactions, drafting correspondence, making determinations of confidentiality, and assisting in requesting Attorney General determinations. The Public Information Legal Assistant works under general supervision, with limited latitude for the use of initiative and independent judgment. This position reports to the General Counsel.Essential Job Functions

• Receives, conducts intake, and processes requests for public information, ensuring that responsive documents are gathered and public information requests are timely and appropriately processed in accordance with agency and section procedures.
• Assists in tracking timelines for responding to public information requests in accordance with the Texas Public Information Act.
• Assists in preparing and drafting summaries to be filed with the Office of the Attorney General related to public information requests.
• Coordinates, assembles and prepares responses to public information requests, including cover sheets for responsive documents.
• Drafts correspondence to requestors for information under the Texas Public Information Act, and the Office of the Attorney General under the guidance of the Open Records Attorneys and Senior Legal Assistant. Responds torequests as needed.
• Drafts and tracks public information cost estimates, as needed.
• Participates in the development and delivery of training to staff, advisory boards and other stakeholders regarding compliance with the Texas Public Information Act.
• Provides written and verbal interpretation of rules, statutes, policies and procedures to constituents, local municipalities, associations and federal and state agencies.
• Researches and analyzes legal sources such as statutes, case law and Texas Attorney General opinions, privacy issues, and expunction court records.
• Coordinates, evaluates and maintains recordkeeping system for public information requests and associated files and documents.
• Assists with the preparation of special reports and implementation of special projects, ensuring reports and projects are accurate and completed within guidelines and time frames as needed.
• May assist, as needed, with other legal assistant duties in the Office of the General Counsel related to contested cases, collections, bankruptcy matters, rule filings, litigation, and agency records management.
• May assist General Counsel staff with projects, reports, and agenda support materials.
• Complies with division and/or agency training requirements.
• Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
• Ensures all Open Records Attorneys and Senior Legal Assistant are appropriately informed of ongoing activities and critical matters affecting the operation and well-being of the agency.
• Adheres to all Texas Department of Licensing and Regulation Personnel Policies and performs related work as assigned.

Required and Preferred Qualifications

• Graduation from a standard senior high school or equivalent is required.
• One year of experience performing legal assistant work is required. Relevant experience may include, but is not limited to, drafting, preparing, and interpreting legal correspondence and documents; legal research work utilizing the internet or other resources; processing requests for information; and/or maintaining legal recordkeeping systems. Certification as a legal assistant or paralegal may substitute for the experience requirement.
• Graduation from an accredited four-year college or university or certification as a legal assistant or paralegal is preferred.
• Experience and knowledge of statutes or programs regulated by TDLR is preferred.
• Experience and knowledge of the Texas Public Information Act and other statutes and rules enforced by the Department, and of the legislative process is preferred.
• Experience and knowledge of office management and administrative law procedures is preferred.
• Experience conducting research, gathering data, and preparing reports is preferred.
• Experience drafting, preparing, and interpreting legal documents is preferred.
• Experience in administrative law is preferred.
• Experience with Microsoft Office, Adobe, and databases is preferred.

Knowledge, Skills, and Abilities

• Knowledge of the Texas Public Information Act and of other statutes and rules enforced by the Department, and of the legislative process.
• Knowledge of administrative law.
• Knowledge of office management and administrative law procedures.
• Knowledge of legal terminology.
• Knowledge of research methods and techniques and of administrative law procedures.
• Skill in understanding and processing information.
• Skill in the use of office equipment; and in the use of computers and applicable software including MS Office, Adobe, and databases.
• Ability to communicate effectively, effectively expressing difficult legal and administrative law concepts.
• Ability to conduct research; and to draft, prepare, and interpret legal documents and evaluate findings.

Physical and Mental Requirements

• Must be able to walk, sit, or stand for extended periods of time.
• Must be able to perform data entry, type, and operate standard office equipment and computer software.
• Must be able to lift boxes weighing up to 25 lbs.
• Specific vision abilities required by this job include close vision and distance vision, with or without glasses or contacts.
• Ability to hear a forced whisper in the better ear at 5 ft., with or without a hearing aid.

Military Occupational Specialty Codes:Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.

TDLR IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

In compliance with the Americans with Disabilities Act (ADA), TDLR will provide reasonable accommodation. If you are scheduled for an interview and require reasonable accommodation in the interview process, please inform the hiring representative who calls you to schedule your interview.Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.