Public Design Commission Liaison

City of New York; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York's Parks Department seeks an Administrative Community Relations Specialist to serve as the main point of contact to the Public Design Commission, ensuring successful approval of 300+ annual design projects and coordinating with staff, commissioners, and partners.

The role requires high-level relationship management, meticulous coordination of monthly design submissions, preparation for public hearings, documentation, and helping appoint projects for annual awards while supporting

Qualifications

• Bachelor’s degree with four years of full-time community liaison/relations experience, two in admin/policy-making.
• High school diploma with eight years related experience in community liaison/relations, including admin/policy-making responsibilities.
• Education/experience may substitute for the two years of administrative or policy-making experience described earlier.

Responsibilities

• Serve as the Agency’s main point of contact to the Public Design Commission (PDC) and facilitate approvals for 300+ annual design projects.
• Maintain high-level relationships with staff and commissioners for efficient communication during the review cycle.
• Coordinate monthly design submissions with in-house project managers and design consultants to ensure milestones and materials are ready on time.
• Prepare responses during review cycles, ensure tone alignment, maintain records of correspondence and approvals, and manage project databases.
• Represent the agency at monthly PDC meetings with the Chief of Landscape Architecture.
• Guide design teams to present designs effectively at hearings and meetings with Chief of Landscape Architecture.
• Nominate agency projects for PDC Annual Awards and manage materials for awarded projects.
• Support Design Administration staff and provide coaching for presenters before design reviews.

Skills

Administrative coordination

Communication skills

Policy analysis

Education

Bachelor's degree + 4 years community relations experience

High school diploma + 8 years related experience

Job description

Job Description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Community Relations Specialist civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Staff Analyst or Administrative Manager) or 4) Parks employees who are reachable on the Administrative Community Relations Specialist civil service list or a comparable civil service list or qualify for a comparable title. [Please indicate the exam title, the exam number, and your list number or comparable title on your resume.]

Major Responsibilities

- Under the direction of the Deputy Chief of Landscape Architecture and Interagency Coordination, serve as the Agency’s main point of contact to the Public Design Commission (PDC). This role is responsible for ensuring the successful approval of 300+ annual design and for facilitating collaborative design policy and special projects with the commission.
- Maintain high-level relationships with staff and commissioners to ensure efficient communication during the review cycle.
- Manage monthly design submissions for all Parks’ units, public/private partners and sister agencies. This requires detailed coordination with in-house project managers and design consultants to ensure that scheduled milestones align, and all materials are complete, accurate and submitted on time.
- Coordinate responses during the review cycle to ensure they are accurate, match the Agency’s standard tone and ensure approval. Keep internal records of all correspondence, interagency status memos and approval certificates and manage project database.
- Represent the agency in person at every monthly PDC meeting along with the Chief of Landscape Architecture.
- Guide and prepare all design teams to succinctly convey proposed designs and provide appropriate responses at public hearings and committee meetings in coordination with the Chief of Landscape Architecture.
- Nominate agency projects and coordinate materials for awarded projects for PDC’s Annual Awards for Excellence in Design.
- Support Design Administration staff including all design review coordination and facilitating In-House and Commissioner reviews as needed. Coach and provide sessions to prepare presenters ahead of design reviews ensuring their level of detail matches the audience level.
- Support administrative duties related to the share Design Resources folder in order to promote a high level of design quality and consistency for in-house projects in coordination with the Director of Landscape Architecture Resources and the Chief of Landscape Architecture.

Olmsted Center, Queens

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request. References will be required upon request. Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

ADMIN COMMUNITY RELATIONS SPEC - 1002F

Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or
2. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or
3. Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational
equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.