Public Affairs and Art Programs Coordinator | Full-time

Union League Club of Chicago; Chicago (IL); On-site; USD 50,000 - 54,000; Full time

Job summary

Union League Club of Chicago seeks a Public Affairs & Art Programs Coordinator to translate priorities from the Director of Public Affairs into organized programs, events, communications, and records. The role emphasizes administration, project management, event coordination, and execution within a club environment.

Responsibilities span public affairs, art programs, and member events, requiring collaboration with volunteers and staff across departments.

Qualifications

• Bachelor’s degree is not required.
• Experience coordinating programs, events, projects, committees, executive activities, membership activities, or comparable operations.
• Ability to manage concurrent calendars, deadlines, projects, budgets, expenses, invoices, and records with accuracy and follow-through.
• Proficiency with Microsoft 365, Copilot, spreadsheets, databases, registration platforms, digital files, and project-tracking systems; willingness to learn new technology.
• Excellent communication, judgment, discretion, organization, attention to detail, and professional presence.
• Energy, initiative, hospitality, and a composed, solutions-oriented approach when priorities change.
• Ability to collaborate with volunteer leaders and staff across Club departments.

Responsibilities

• 60% Public Affairs: Committee operations, Event Tracker, programs, meetings, communications, records, budgets and follow-through.
• 20% Art Programs & Collections: Collection administration, TMS/eMuseum support, Third Floor Gallery operations, exhibitions, art events and documentation.
• 20% Member Events: Eventbrite, guest experience, cross-department event execution, relationship cultivation and prospective-member engagement.

Skills

Program coordination

Calendar management

Budget management

Communication

Organization

Detail orientation

Professional presence

Hospitality

Collaboration with volunteers

Education

Bachelor’s degree not required

Tools

Microsoft 365

Copilot

Spreadsheets

Databases

Registration platforms

Project-tracking systems

Job description

The Public Affairs & Art Programs Coordinator turns priorities set by the Director of Public Affairs and member committees into organized programs, events, communications, records, and follow-through. The role focuses on administration, project management, event coordination, documentation, and execution. ($49,920 – $54,080 / $24-$26 / hour).

Responsibilities

Primary Allocation of Responsibilities

• 60% Public Affairs: Committee operations, Event Tracker, programs, meetings, communications, records, budgets and follow-through
• 20% Art Programs & Collections: Collection administration, TMS/eMuseum support, Third Floor Gallery operations, exhibitions, art events and documentation
• 20% Member Events: Eventbrite, guest experience, cross-department event execution, relationship cultivation and prospective-member engagement

Qualifications

• Relevant professional experience, education, training, or an equivalent combination; a bachelor’s degree is not required.
• Experience coordinating programs, events, projects, committees, executive activities, membership activities, or comparable operations.
• Ability to manage concurrent calendars, deadlines, projects, budgets, expenses, invoices, and records with accuracy and follow-through.
• Proficiency with Microsoft 365, Copilot, spreadsheets, databases, registration platforms, digital files, and project-tracking systems; willingness to learn new technology.
• Excellent communication, judgment, discretion, organization, attention to detail, and professional presence.
• Energy, initiative, hospitality, and a composed, solutions-oriented approach when priorities change.
• Ability to collaborate with volunteer leaders and staff across Club departments.