PT Instructional Coordinator, Health Science

Calhoun Community College; Decatur (AL); On-site; USD 48,000 - 64,000; Full time

Job summary

Calhoun Community College in Decatur, AL seeks a Health Instructional Coordinator to support accreditation and new program applications within the Health Sciences Division. The role partners with the Dean and program directors to ensure timely submissions to ACCS, ACHE, and SACSCOC, and to manage data for program assessment and reporting.

The ideal candidate has an associate degree and at least three years in higher education or healthcare administration, with experience in accreditation

Qualifications

• Associate degree required; health-related field or education preferred.
• At least 3 years in higher education, healthcare administration, or project management.
• Experience with accreditation processes or compliance documentation preferred.

Responsibilities

• Assist with programmatic accreditation activities for Health Sciences programs, ensuring compliance with accrediting agencies’ standards, policies, and timelines.
• Maintain current knowledge of accreditation requirements and assist program directors with self-studies, reports, and site visit documentation.
• Serve as liaison between the College, accrediting bodies, and program directors for timely submission of materials.
• Assist with preparation and submission of new program applications and related documentation for ACCS, ACHE, and SACSCOC.
• Assist with data collection, organization, and analysis for program assessment and reporting.
• Develop and monitor accreditation tracking systems for continuous compliance.
• Prepare correspondence, reports, and meeting summaries as directed.
• Coordinate meetings and manage project timelines with program directors.

Skills

Project management

Communication

Data analysis

Detail-oriented

Multitasking

Collaboration

Confidentiality

Education

Associate's degree in health-related field or closely related discipline

Minimum of three years in higher education, healthcare administration, or project management

Experience with accreditation processes or compliance documentation (preferred)

Tools

Banner

ARGOS

Excel

Word

Job description

The Health Instructional Coordinator is responsible for assisting with programmatic accreditation activities within the Health Sciences Division. This position assists the Dean of Health Sciences with the development and submission of new program applications for approval by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Commission on Higher Education (ACHE), and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The Coordinator also serves as project manager for Health Sciences–specific projects at the request of the Dean.

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of high school diploma or equivalent or college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

1. Assist with programmatic accreditation activities for Health Sciences programs, ensuring compliance with accrediting agencies’ standards, policies, and timelines.
2. Maintain current knowledge of programmatic accreditation requirements and assist program directors in preparing self-studies, annual reports, and documentation for site visits.
3. Serve as liaison between the College, accrediting bodies, and program directors to facilitate effective communication and timely submission of materials.
4. Assist the Dean with the preparation and submission of new program applications, substantive change requests, and related documentation for ACCS, ACHE, and SACSCOC.
5. Assist with procurement, compilation, organization and analysis of data and supporting materials for program assessment and reporting.
6. Develop, maintain, and monitor accreditation tracking systems to ensure continuous compliance and readiness for review.
7. Prepare written correspondence, reports, meeting summaries, and project updates as directed.
8. Assist program directors with coordinating meetings, maintaining project timelines, and following up on action items related to accreditation and program development.
9. Collaborate with internal departments and external stakeholders to support the development and continuous improvement of Health Sciences programs.
10. Maintain confidentiality of sensitive information related to accreditation, personnel, and institutional data.
11. Assist with research and data collection to support program evaluation and institutional effectiveness.
12. Utilize technology and database systems (such as Banner, ARGOS, or Excel) to manage, analyze, and report information.
13. Perform duties with professionalism, accuracy, and attention to detail.
14. Perform related work as assigned.

MINIMUM EDUCATION and/or EXPERIENCE

1. Associate's degree in a health-related field, education, or a closely related disciplineis required.
2. Minimum of three (3) years of experience in higher education, healthcare administration, or project managementis required.
3. Experience with accreditation processes or compliance documentation preferred.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

1. Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports.
2. Ability to utilize Word or other word processing tools to prepare and communicate information.
3. Knowledge of community college policies and procedures.
4. Knowledge of Banner or a related program.
5. Knowledge of rules of grammar.
6. Knowledge of generally accepted office practices and procedures.
7. Knowledge of FERPA.
8. Skill in operating a mouse to control a computer.
9. Skill in operating a computer including tablets.
10. Skill in utilizing a multi-line phone system.
11. Skill in operating a fax machine, copier, scanner, calculator printer, camera and typewriter.
12. Skill in operating AV equipment.
13. Ability to follow instructions and adhere to prescribed routines.
14. Ability to make decisions based on correspondence, data or other information.
15. Ability to utilize and search the internet for information.
16. Ability to multitask and prioritize issues.
17. Ability to maintain confidential information.
18. Ability to work and communicate with a variety of people from diverse backgrounds.
19. Ability to utilize email systems to communicate information.
20. Ability to work with minimal supervision/ work independently.
21. Ability to operate in a professional manner at all times.
22. Ability to greet individuals of any background with friendliness, tact and courtesy.
23. Ability to draft letters and other correspondence.
24. Ability to proof and correct materials according to rules of grammar and business etiquette.
25. Ability to operate in high-pressure situations and respond to issues in a calm manner.
26. Ability to manage “upward” to ensure the schedule and priorities of manager are maintained.
27. Conscientious- care about how work is done and wanting to do a good job.
28. Initiative- responding to downtime by taking responsibility to do other work.
29. A focus on detail.
30. A focus on being friendly and patient in responding to customer needs.
31. Willingness and desire to learn new things and apply that learning.
32. Willingness to maintain flexibility in order to meet customer needs.
33. A positive attitude, regardless of circumstances at hand.
34. Confidence in decision-making and communication skills.
35. Willingness to enthusiastically learn all/most aspects of the operation.
36. Knowledge of higher education and programmatic accreditation standards and procedures.
37. Knowledge of ACCS, ACHE, and SACSCOC approval processes.
38. Knowledge of data tracking, recordkeeping, and project management systems.
39. Skill in preparing detailed reports, correspondence, and documentation.
40. Skill in organizing, planning, and managing multiple projects simultaneously.
41. Skill in operating a computer and utilizing Microsoft Office Suite, project management software, and database systems.
42. Ability to interpret and apply accreditation standards, institutional policies, and procedures.
43. Ability to research and analyze data for program evaluation and decision-making.

BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling [phone], or by using information available on SACSCOC’s website www.sacscoc.org. Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.

P.O. Box 2216. Decatur, AL 35609. 256-306-2590. 256-306-2591. [e-mail]