PT Assistant Office Manager

C3 Business Solutions; Newport Beach (CA); On-site; USD 100,000 - 125,000; Part time

Job summary

An established industry player is seeking a Part Time Assistant Office Manager to support a dynamic team. This role involves managing office administration, executing billing cycles, and assisting with recruitment. The ideal candidate will have a strong personality, excellent communication skills, and a knack for organization. Join a company that values creativity and encourages innovative thinking, where your contributions will help shape a thriving workplace. If you're looking for a long-term opportunity to grow and add value, this position is perfect for you.

Qualifications

• 1-3 years of related office experience preferred.
• Experience in accounts receivable and payable tasks required.

Responsibilities

• Execute billing cycles within Oracle ERP billing system.
• Maintain office supplies and assist with recruiting.

Skills

Office Administration

Accounts Receivable

Accounts Payable

Communication Skills

Critical Thinking

Organizational Skills

Education

High School Diploma

Associate Degree in Business Administration

Tools

Oracle ERP

Business Software Systems

Job description

• Are you mature and looking for a 5+ year long job. We need someone in the position for years of assistance, not as a step in your job history.
• Do you have a passion for supporting a small and dynamic team?
• Are you looking for a position where you can learn new processes and add value for years to come?
• If so, C3 Business Solutions is the right place for you!

Who we are:

C3 Business Solutions (established 1997) is a highly regarded firm that provides Oracle business consulting including Oracle application implementation and support.

We have a culture that encourages our team to not accept the norm, ask the hard questions, develop new methods or approaches to our work. Creativity is encouraged, recognized, and rewarded.

The Part Time Assistant Office Manager is a key support role to maintain the efficiency of the office and assist the Executive Team.

What we require of you:

• Strong personality who can partner and interface with our staff andexecutive team.
• Prefer a minimum of 1-3 years of related office experience.
• 2+ years of experience in accounts receivable and accounts payable tasks (experience with business software systems is a plus).
• Good understanding of accounting principles and their application in billing and account reconciliation.
• Well organized and be able to handle multiple, concurrent tasksefficiently.
• Critical thinking and ability use your intuition to recognizeimprovement opportunities.
• Ability to keep sensitive information confidential.
• Strong written and verbal communication skills.

What you will be doing:

• General office administration activities needed weekly orperiodically (e.g., scanning, supply orders, W-9 processing,scheduling meetings and etc.).
• Execute weekly, monthly, and ad-hoc billing cycles within our Oracle ERP billing system, ensuring precise invoice generation, timely processing, and accurate data alignment with project and customer records.
• Facilitate and assist with recruiting including initial screeningsand follow-up (calls & email).
• Maintain office supplies and kitchen/pantry inventory so are fullystocked each day. Reorder as necessary to maintain an acceptableinventory level.
• Key liaison person for things like our insurance plan, wireless phoneprovider, and/or other employee assistance needs.
• Monitor the office phone for incoming calls.
• Check the mail each day and process appropriately.
• Scan and electronically file customer checks and C3 AP checks/paymentsupport.
• Assist the CEO or others with ad hoc task and as needed BuildingManagement.
• Help with planning events, as needed.
• Errands and other assignments and tasks as assigned.

What’s in it for you?

• Compensation, depending on experience: $20 - $30/hour.

Must be able to legally work in the US. No sponsorship is available for this position.

Hello,

Thank you for your interest in C3 Business Solutions and wanting to be part of our team. We appreciate you taking the time to apply for this position.

We are currently in the process of reviewing applications for this position and expect to schedule interviews shortly. If you are selected to continue to the interview process, our Recruiting Manager will be in contact with you.

Thank you, again, for your interest in our company.

Regards,
C3 Business Solutions

C3 Business Solutions handles the initial application and screening