PT Admissions Advisor

San Jacinto College; Pasadena (TX); On-site; USD 25,000 - 35,000; Part time

Job summary

San Jacinto College in Pasadena, TX seeks a Part-time Admissions Advisor to guide prospective and current students through the admissions pipeline. You will manage a caseload from application to enrollment, explain degree pathways, and ensure required documents are complete.

This role emphasizes accurate record-keeping, FERPA compliance, and collaboration with advisors and campus offices. A associate degree or equivalent experience is required; bilingual candidates are encouraged.

Qualifications

• :Associate degree or three years of related experience.
• :Strong knowledge of admissions processes and FERPA.
• :Detail oriented with accurate records and communications.

Responsibilities

• :Maintain contact with advisees and manage application-to-registration caseload.
• :Advise on degree pathways and requirements.
• :Explain admissions steps, testing, orientation, transcripts, and FAFSA.
• :Refer students to appropriate staff for specialized services.

Skills

Admissions processes

FERPA rules

Data entry accuracy

Customer service

Multitasking

Education

Associate degree

Experience in admissions

Bachelor's degree (preferred)

Tools

Banner Student module

WebXtender

MySanJac GPS

Job description

PT Admissions Advisor

Essential Job Functions

• Initiate and maintain systematic and frequent contact with advisees. Manage a caseload of new students through the application process up to registration. Advise students about degree pathways and academic requirements.
• Advise prospective students and families about the admissions and enrollment process; application, testing requirements, orientation, transcript, immunization, and FASFA. Follow-up with applicants regarding outstanding documents required for registration.
• Input immunization records, high school and college transcripts, residency updates, and test scores/records to update student’s admissions status.
• Refer students to the appropriate specialized staff for such issues as disability services, counseling, international student services, financial assistance, tutoring, etc.

Additional Job Functions:

• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, costs, expanding facilities, updates in college-wide initiatives, and state and federal mandates.
• Performs other duties as assigned.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understand the institution's interpretation of FERPA rules of the release of student information to faculty, parents, students, etc.
• Understand and be able to use MySanJac GPS to perform and interpret educational planning and degree audits.
• Know graduation requirements for future planning.
• Detail oriented in order to maintain accurate records (including electronic records) of interactions with students.
• Be a student advocate when appropriate.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Knowledge of other student support services and specialized staff for such issues as disability services, counseling, financial assistance, tutoring, etc.
• Have working knowledge of Banner Student module and WebXtender
• Must be extremely accurate and have excellent communication, proof-reading, grammar and spelling skills
• Must be willing to adapt to changes in policies and procedures
• Must be able to work unsupervised and multitask in a fast-paced office environment
• Must possess personal PC computer literacy
• Must possess outstanding customer service skills and interpersonal skills
• Must be team-oriented with the ability to work well with other staff members in the development
• In-depth knowledge of Banner Student modules (preferred)
• In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations (preferred)
• In-depth knowledge of and ability to enforce institutional policies and procedures (preferred)
• Understanding of FERPA law (preferred)

Education and Experience:

Required Education:

• Associate degree or three years of related experience

Preferred Education and Experience:

• Bachelor’s degree
• Bilingual candidates are encouraged to apply

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6382

Posting Close Date: 8/31/2026