Psychiatric Medical Assistant (PMA)

ADP, Inc.; Woodbridge (VA); On-site; USD 38,000 - 46,000; Full time

Job summary

ADP, Inc. is seeking a Psychiatric Medical Assistant (PMA) in Virginia to provide coordinated care for patients receiving psychiatric services.

The PMA will collaborate with team members, maintain patient documents in EMR, and help manage the psychiatric team’s schedule to enhance efficiency and patient outcomes. The role requires 1–2 years of related experience, Medical Assistant Diploma and Certification, and proficiency with EMR and Microsoft Office.

Qualifications

• Empathic team member with clinical observational ability and strong critical thinking.
• Proficient in documenting patient information and coordinating care.
• Ability to translate and facilitate communication in medical settings when needed.

Responsibilities

• Ensures all paperwork before, during, and after the patient’s visit is correctly handled and filed for billing.
• Coordinates logistic support within department, including supplies and equipment.
• Translates to facilitate provider/patient communication as appropriate.
• Administers injections (e.g., LAIs) as directed by a medical provider.
• Monitors patient flow and ensures accurate EMR entries and record retrieval.

Skills

Empathy

Observational skills

Critical thinking

Decision-making

Education

Medical Assistant Diploma and Certification

Tools

Electronic Medical Records

Microsoft Office

Job description

The Psychiatric Medical Assistant (PMA) provides coordinated care to a variety of BH patients who are receiving psychiatric services. The PMA is a team-oriented individual who is empathic, with competent observational, clinical, critical thinking, and decision-making skills to meet patient needs and contribute to a positive patient care experience and work environment. The PMA helps with administrative aspects of patient care, including but not limited to maintaining patient documents in the Electronic Health Records. This position will manage the psychiatric team’s schedule to maximize efficiency and productivity and will collaborate with fellow team members to ensure effective patient care delivery and achievement of desired outcomes.

Qualifications, Education, and Experience

• 1. Medical Assistant Diploma and Certification
• 2. One to two years of education and/or experience working with adults, children and or adolescents struggling with emotional disorders and/or mental illness.
• 3. Certified in medical translation or two to three years of experience translating in a medical office
• 4. Proficient in Microsoft Office Suite programs and Electronic Medical Records

Essential Functions:

• 1. Ensures all paperwork before, during, and after the patient’s visit is correctly handled and filed to enable proper billing.
• 3. Coordinates all logistic support within department, including supplies and equipment.
• 4. Accurately translates to facilitate medical provider/patient communication when appropriate.
• 5. Administers injections, such as long-acting injectable antipsychotics (LAIs), as directed by a medical provider and in accordance with GPW protocols.
• 6. Maintains accurate knowledge of all procedures offered and components of the Medial Assistant’s role. Participates in all staff training regarding new procedures and services.
• 7. Monitors patient flow and assists the medical providers in assuring that all patient records and documents are properly and accurately completed, entered into the electronic medical records system, and accessible at time of visit; including but not limited to closing lab notes, retrieving and incorporating hospital/ER records to the electronic medical records system.
• 8. Coordinates retrieval of faxes and timely completion of prior authorizations (PA) for psychotropic medications.
• 9. Receives and places necessary telephone calls consistent with professional matters, clinical business (e.g. pharmacy matters), and patient care. Follows up on these calls promptly and directs calls to the appropriate personnel when necessary.
• 10. Participates in appropriate health promotion/disease prevention activities and outreach efforts, both on-site and off-site as required.
• 11. As directed by a supervisor, performs other related and/or necessary tasks to achieve organizational and programmatic goals and objectives.