Proxy Operations Manager

Geode Capital Management, LLC; Boston (MA); Hybride; USD 150 000 - 190 000; Plein temps

Avantages offerts par ce poste

401K Matching

Annual Profit Sharing

Tuition Reimbursement / CFA and Cert.

Commuter Subsidy

Hybrid work arrangements

Volunteer opportunities

Résumé du poste

Geode Capital Management, LLC is seeking a Proxy Operations Manager to oversee the end-to-end proxy voting process for client accounts and investments. You will serve as the primary liaison with custodians and service providers, ensuring timely, accurate, and compliant vote execution.

The role requires extensive proxy operations experience, vendor oversight, and strong analytical and collaborative skills to drive efficiency and risk management across multiple business functions.

Qualifications

• BS/BA in finance, business, economics, or related field.
• 8+ years in proxy voting or asset-management operations.
• Strong knowledge of proxy voting regulatory requirements.

Responsabilités

• Oversee end-to-end proxy voting for domestic and international holdings across client accounts and investment vehicles.
• Monitor proxy events, ballot distribution, vote instruction processing, and submission to meet deadlines.
• Manage ballot reconciliation, entitlement verification, and vote execution records.
• Lead vendor relationships with ISS, Broadridge, custodians, and service providers; ensure risk controls.
• Develop staff and drive continuous process improvements; maintain strong ethical standards.

Connaissances

Leadership

Analytical skills

Attention to detail

Written and verbal communication

Cross-functional collaboration

Formation

Bachelor's degree in Finance, Business Administration, Economics, or related field

Outils

ISS Proxy Exchange

Broadridge Proxy Processing

Global custodial networks

Description du poste

Geode Capital Management is a global systematic investment manager.

With a robust infrastructure and talented investment professionals, Geode offers clients the scale of a large asset management firm, with benefits of a versatile platform - flexibility and customization. Our firm is able to offer institutional investors the essential building blocks for today's changing investment landscape.

The talent we hire at Geode today helps us shape the future of investment management tomorrow, while allowing individuals to thrive and grow in a positive dynamic environment. Geode seeks to enhance the employee experience with a culture of engagement, wellness, and inclusion.

Our headquarters are located in Boston’s financial district, the center of one of the world’s most vibrant finance and technology hubs.

Workplace Inclusion Statement:

Geode recognizes the value that employees' individual differences can bring to the workplace. These differences may include attributes such as gender, race, ethnicity, sexual orientation or age, and may also include differences in styles of work, communications or thinking. The firm endeavors to createan inclusive work environment:

• That supports the firm’s beliefs, values and business objectives
• That fully leverages all employees' contributions to Geode's success
• Where employees are treated with dignity and respect
• That challenges employees to grow and develop professionally
• That fosters innovation and creativity
• That encourages employees to demonstrate initiative, individual responsibility and teamwork to achieve business goals

Partnerships:

Geode supports inclusivity and gender equality through various corporate partnerships. In addition, Geode supports many other organizations that coincide with our mission to enhance our community.

EMPLOYEE CONNECTION THROUGH EMPLOYEE RESOURCE GROUPS

Our people are our greatest asset. As a firm, we all come together daily for a morning meeting where we review market highlights and share any firm updates or announcements.

Our Employee Resource Groups provide opportunities for our employees to connect internally and externally, create informal mentoring relationships and strengthen their leadership skills.

The Geode Women's Exchange Network (WE!)

The Geode Women’s Exchange’s mission is to motivate, challenge, encourage and support Geode's employees with a focus on Geode's female representation. WE! is designed to help female professionals both personally and professionally, as well as be a resource to others at the firm and to give back to those less fortunate outside of the firm.

Geode Diversity and Inclusion (GDI)

GDI encourages a positive work environment by actively contributing to Geode’s mission and, values and promoting diversity and inclusion. GDI helps to further enhance the Geode community and focuses on efforts such as internal and external awareness building, community engagement and professional development.

Geode EVOLVE - Employee Experience Working Team

EVOLVE's mission is to establish firm initiatives around culture, value and purpose to shape the future of work and create initiatives that make Geode a great place to work.

Geode Capital Management provides a generous and comprehensive benefit package. In addition to our Medical, Dental, and Vision Insurance plans, we offer:

• 401K Matching and Annual Profit Sharing Contributions
• $2,500 annual charitable match
• Health Savings Accounts
• Medical and Dependent Care Flexible Spending Accounts
• Tuition Reimbursement / CFA and Certificate Reimbursements
• Student Debt Employer Contributions
• Fitness Reimbursement
• Employee Referral Bonus Program
• Generous Time off package that includes PTO and Volunteer Time Off
• Adoption and Surrogacy Assistance
• Supplemental Benefits including Voluntary Life, AD&D, STD and LTD
• Commuter Benefits including 50% share of transit expense
• Employee discount programs
• Volunteer opportunities and employee events
• Family care assistance
• Hybrid working arrangements

Position:

Proxy Operations Manager

Location:

Boston, MA

Job Id:

476

# of Openings:

1

Reporting to the Director, Stewardship, the Proxy Operations Manager will be responsible for overseeing the end-to-end proxy voting operational process across client accounts and investment vehicles. The role serves as the primary operational liaison with custodians, proxy service providers, and internal stakeholders to ensure accurate, timely, and compliant vote execution.

The individual will manage critical relationships with proxy advisory firms, including ISS, and proxy distribution and vote execution service providers, including Broadridge. Responsibilities include proxy event monitoring, ballot reconciliation, vote instruction processing, operational risk management, vendor oversight, regulatory support, and continuous process improvement.

The ideal candidate combines strong proxy voting operational expertise, vendor management experience, analytical skills, and attention to detail. The individual must maintain a strong work ethic and high ethical standards at all times and be capable of working independently while collaborating effectively across multiple business functions.

This role is based in our office in Boston, Massachusetts. You are required to follow the firm’s policy on in-office attendance. Our current policy requires in-office attendance on Tuesday, Wednesday, and Thursday, and then provides an option to work remotely on Monday and Friday. Please note that Geode may modify this policy at any time.

Key Responsibilities:

• Oversee the end-to-end proxy voting operational process for domestic and international equity holdings, ensuring timely and accurate vote execution across global markets.
• Oversee proxy event monitoring, ballot distribution, vote instruction processing and submission to ensure all voting deadlines are met.
• Manage ballot reconciliation processes to ensure accurate and complete voting records and entitlements.
• Investigate and resolve vote execution exceptions, entitlement discrepancies, and operational issues.
• Manage, mentor, and develop proxy operations staff while fostering a culture of accountability, operational excellence, and continuous improvement.
• Coordinate proxy voting for complex event types including share blocking markets, re-registration and power-of-attorney requirements, and meeting or market-specific operational exceptions.
• Serve as the primary business owner for proxy voting platforms and service providers, including ISS, Broadridge, custodians, and other operational partners, overseeing vendor relationships, service levels, performance monitoring, and issue resolution.
• Maintain a robust control environment governing proxy vote execution, reconciliation, exception management, and recordkeeping.
• Support implementation and maintenance of proxy voting policies, procedures, and operational controls.
• Lead the preparation, review, and filing of SEC Form N‑PX, including vote data validation, quality controls, regulatory compliance, and stakeholder coordination.
• Develop and maintain procedures, governance frameworks, management reporting, operational metrics, and key risk indicators.
• Support regulatory examinations, internal audits, and client due diligence requests related to proxy voting operations.
• Lead operational readiness for new fund launches, including custodian account setup, system configurations, standing voting instructions, account mapping, testing, and implementation of operational controls.
• Serve as a subject matter expert on proxy voting operations while driving enhancements in operational efficiency, automation, scalability, risk management, and control effectiveness.

Skills You Bring:

• Bachelor's degree in Finance, Business Administration, Accounting, Economics, or a related field.
• 8+ years of experience in proxy voting operations, custody operations, investment operations, stewardship operations, or a related asset management function.
• Deep understanding of proxy voting operational workflows within a registered investment adviser, asset manager, or institutional investment organization.
• Extensive experience working with ISS Proxy Exchange and Broadridge proxy processing platforms.
• Strong knowledge of global custodial networks and proxy voting operational practices.
• Experience managing proxy vote reconciliation, entitlement verification, ballot processing, and exception management.
• Understanding of regulatory requirements governing proxy voting and fiduciary oversight responsibilities.
• Demonstrated experience supporting proxy voting operations for mutual funds, ETFs, collective investment trusts, or institutional separate accounts.
• Strong analytical and problem-solving skills with the ability to identify operational risks and implement effective solutions.
• Experience utilizing data and reporting tools to monitor operational performance and control effectiveness.
• Excellent organizational skills with the ability to manage multiple deadlines during peak proxy seasons.
• Exceptional attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills, with the ability to influence and collaborate effectively with leadership, service providers, regulators, and other stakeholders.
• Proven ability to lead cross-functional initiatives and operational improvement efforts.
• Collaborates in a fully inclusive manner.

Company Overview:

Founded in 2001, Geode is headquartered in Boston’s financial district, the center of one of the world’s most vibrant finance and technology hubs and employs approximately200 employees.

Geode is an institutional asset manager providing core beta exposures across a range of equity and niche asset classes, with over $2 trillion. With robust infrastructure and experienced investment professionals, Geode offers the scale of a large asset management firm with the benefits of a smaller organization.

Our compensation philosophy is designed to attract, motivate, and retain top talent. We are committed to ensuring that compensation reflects the value our employees bring to Geode. Employees at all levels are eligible to receive a combination of base salary, variable compensation, and a comprehensive benefits package. Compensation decisions are informed by a range of factors including role, experience, education, and skillset.

Our benefits program is designed to support employees both professionally and personally, offering comprehensive health coverage, 401(k) matching, annual profit sharing, paid parental leave, and generous time off. We also provide tuition and certification reimbursement, student loan support, fitness reimbursement, commuter subsidy, charitable donation matching, family care assistance including a backup care benefit, adoption and surrogacy support. Hybrid work arrangements and a culture that encourages community engagement through volunteer opportunities and employee events further enhance the employee experience at Geode.

Geode is proud to be an equal opportunity employer and support a diversified work environment. Learn more about Geode atwww.geodecapital.com/careers.

Geode is proud to be an equal opportunity employer and we recognize the value that employees' individual differences can bring to the workplace.

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