Provost Office Admin & Records Specialist

Houston Christian University - Archie W. Dunham College of Business; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Houston Christian University in Houston, TX seeks an Administrative Assistant to the Provost to perform a wide range of administrative, fiscal, program, and personnel support within the Office of the Provost. The role develops and maintains official records and archives and supports Academic Affairs and Student Affairs activities.

The position reports to the Provost and Vice President for Academic Affairs and requires initiative, accuracy, and strong communication skills to coordinate planning,

Qualifications

• Affirm and uphold the University's faith-based mission.
• ,
• Demonstrate strong written and verbal communication skills.

Responsibilities

• Administer day-to-day operations of the Provost Office.
• Coordinate project planning and management.
• Prepare research and data analysis reports for decision-making.
• Handle requisitions, expense reporting, and accounting functions per policy.
• Support scheduling and meeting preparations for Provost leadership.
• Create and maintain personnel files for faculty and leadership.
• Generate faculty contracts and leadership appointment letters.
• Maintain record-keeping and file-sharing systems for the Provost Office.
• Disseminate weekly communications and facilitate email/web communications from the Provost Office.
• Update the University website sections under the Office of the Provost and review pages for accuracy.
• Assist in coordinating University events and ceremonies.
• Liaise with deans, directors, and other units to support Provost work.
• Support supervision/onboarding of Student Assistants.
• Perform other duties as needed.

Skills

Communication

Multitasking

Initiative

Research

Project management

Confidentiality

Stakeholder engagement

Office professionalism

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

OneDrive/SharePoint

Job description

Houston Christian University in Houston, TX seeks an Administrative Assistant to the Provost to perform a wide range of administrative, fiscal, program, and personnel support within the Office of the Provost. The role develops and maintains official records and archives and supports Academic Affairs and Student Affairs activities.

The position reports to the Provost and Vice President for Academic Affairs and requires initiative, accuracy, and strong communication skills to coordinate planning,