Provider Scheduling Specialist - Neurosciences

St. Luke’s University Health Network; Bethlehem (Northampton County); On-site; USD 55,000 - 75,000; Full time

Job summary

St. Luke's University Health Network is seeking a Provider Scheduling Specialist to develop and manage provider schedules across a portfolio of providers.

The role analyzes schedules with scheduling tools to maximize operational efficiency and align with organizational goals, collaborating with providers, managers, and divisional leads to adapt to changing conditions. The ideal candidate will have strong analytical, time management, and communication skills, with experience in workforce

Qualifications

• Bachelor’s degree or higher in health care administration, business administration, or related field.
• 1 year of workforce scheduling experience required; or related healthcare scheduling experience.
• Strong analytical, time management, and organizational skills.
• Excellent interpersonal and communication skills.
• Ability to work in a fast-paced healthcare environment.

Responsibilities

• Develop and maintain provider schedules aligned with forecasted needs, census trends, block and schedule utilization, and service priorities.
• Serve as primary contact for scheduling inquiries.
• Analyze real-time data to adjust schedules and resolve conflicts with leadership.
• Oversee configuration, maintenance, and functionality of scheduling systems.
• Support onboarding of new providers with leadership, HR, and enrollment teams.
• Generate and maintain reports and scheduling policy documentation.
• Collaborate with hospital area managers and other departments to align scheduling needs.

Skills

Analytical

Time management

Organizational skills

Interpersonal skills

Communication

Education

Bachelor’s degree in health care administration, business administration, or related field

Associate degree in health care administration, business administration, or related field

High school diploma + 1 year scheduling experience + 1-3 years healthcare experience

Tools

Scheduling systems

Analytics tools

Job description

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

The Provider Scheduling Specialist, SLPG is responsible for the development and management of provider schedules for a given portfolio of providers. This role analyzes schedules, with the aid of various scheduling tools, to maximize operational efficiencies while aligning with divisional needs and organizational goals. Through collaboration with providers, managers, and divisional leads, the scheduler adapts to changing conditions, minimizing service gaps and ensuring the appropriate allocation of provider resources.

JOB DUTIES AND RESPONSIBILITIES

• Develop and maintain provider schedules in alignment with forecasted needs, census trends, block and schedule utilization, and service priorities.
• Serve as the primary point of contact for scheduling-related inquiries.
• Analyze real-time data to adjust schedules proactively and resolve conflicts in collaboration with divisional leaders.
• Optimize scheduling workflows to improve resource efficiency and reduce operational waste (e.g. excessive daily travel) Oversee the configuration, maintenance, and overall functionality of scheduling systems.
• Support the onboarding of new providers in partnership with leadership, medical affairs, HR, and enrollment teams
• Ensure scheduling practices align with business priorities through continuous and consistent, clear, and timely communication and collaboration with operations and clinical teams.
• Support the onboarding of new providers in partnership with leadership, medical affairs, HR, and enrollment teams.
• Ensure scheduling practices align with business priorities through continuous and consistent, clear, and timely communication and collaboration with operations and clinical teams.
• Ensure scheduling practices align with business priorities through continuous and consistent, clear, and timely communication and collaboration with operations and clinical teams.
• Monitor provider adherence to contracted shift requirements and promptly address deviations or non-compliance in partnership with leadership to implement corrective measures.
• Generate and maintain detailed reports and scheduling policy documentation, while identifying and recommending process improvements.
• Assist with provider payroll functions, ensuring accurate and timely submission of hours reconciliation, approvals, paid time off, cost center allocations, and leave tracking.
• Foster strong working relationships with hospital area managers and other departments to ensure timely communication and alignment of scheduling needs.
• Performs other related duties as assigned to support department and organizational priorities.

PHYSICAL AND SENSORY REQUIREMENTS

• Must be able to sit for long periods of time.
• Must have the ability to hear as it related to normal conversation.
• Frequent use of hands for data entry.

EDUCATION

Bachelor’s degree in health care administration, business administration, or a closely related field and a minimum of 1 year of workforce scheduling experience required; OR associate degree in health care administration, business administration, or a closely related field and a minimum of 1-3 years of workforce scheduling experience required; OR high school diploma and a minimum of 1 year of workforce scheduling experience and 1-3 years of similar healthcare related experience required.

TRAINING AND EXPERIENCE

Strong analytical, time management, and organizational skills with the ability to manage complex scheduling requirements and competing priorities. Effective interpersonal and communication skills to work seamlessly with cross-functional teams and individual stakeholders. Ability to thrive in a dynamic, fast-paced environment and respond flexibly to changing business needs.

St. Luke's University Health Network is an Equal Opportunity Employer. Founded in 1872, St. Luke’s University Health Network (SLUHN) is a fully integrated, regional, non-profit network of more than 23,000 employees providing services at 16 campuses and 350+ outpatient sites. With annual net revenue in excess of $4 billion, the Network’s service area includes 11 counties in two states: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. St. Luke’s hospitals operate the largest network of trauma centers in Pennsylvania, with the Bethlehem Campus being home to St. Luke’s Children’s Hospital. SLUHN is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. It is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. The Network’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from Premier 13 times total and eleven years in a row, including in 2023 when it was identified as THE #4 TEACHING HOSPITAL IN THE COUNTRY. In 2021, St. Luke’s was identified as one of the 15 Top Health Systems nationally. St. Luke’s is the ONLY health care institution in the Lehigh Valley to be named a Top Workplace regionally repeating the exclusive honor for the third year in a row. Also, for the third straight year, St. Luke’s has been a Top Workplaces in the Philadelphia Region by the Philadelphia Inquirer, ranking 9th in the large employer category for 2025 and the only health care system in PA to receive this award. In 2025, St. Luke’s was recognized as a national Top Workplaces by USA Today, three years in a row, including the 3rd best health care system in the nation in 2023 and 2024. Lastly, in 2025, St. Luke’s was named a Top Workplace in New Jersey for the third year in a row.