Provider Experience Manager

SCA Health; United States; On-site; USD 90,000 - 145,000; Full time

Job summary

SCA Health is seeking a Provider Experience Manager in the United States to serve as the single point of contact for physicians from offer to year-one integration. You will coordinate onboarding, credentialing, IT access, and communications to ensure a seamless start and ongoing engagement within our Optum-backed specialty care network.

The role requires 3–7 years in physician relations or healthcare operations, strong organizational & communication skills, and a proactive, service-oriented

Qualifications

• Undergraduate degree in business, healthcare administration, communications, or related field.
• 3–7 years of experience in physician relations, provider onboarding, concierge services, customer success, project management, or healthcare operations.
• Demonstrated ability to manage complex, multi-step processes with precision and consistency.
• Exceptional organizational skills, with the ability to track dozens of tasks and timelines simultaneously.
• Outstanding written and verbal communication skills, including the ability to communicate professionally with physicians and executives.
• Experience leveraging CRM platforms and project tracking tools to manage client relationships and timelines.
• High emotional intelligence, resourcefulness, and a service-oriented mindset.
• Strong problem-solving capabilities and a proactive, anticipatory approach.
• Ability to work both independently and collaboratively in a dynamic environment.

Responsibilities

• Concierge-Level New Physician Lane Coordination.
• Serve as the physician’s single point of contact from offer acceptance through go-live and throughout the guarantee period.
• Develop and maintain individualized plans for each new physician, ensuring all milestones, deadlines, and dependencies are tracked and met.
• Partner with provider recruitment, credentialing, MSO operations, practice leadership, HR, IT, marketing, and other stakeholders to ensure smooth onboarding and integration into the practice.
• Schedule and lead check-ins at regular intervals to assess progress, identify barriers, and elevate support needs.
• Ensure physicians have the tools, resources, relationships, and operational clarity necessary to thrive in their first year.
• Monitor practice ramp, early performance indicators, and cultural integration, proactively surface risks and opportunities.
• Provide consistent, clear, and proactive communication, ensuring physicians always know what to expect and who is responsible for each step.
• Anticipate needs by thinking several steps ahead and coordinating behind the scenes to prevent bottlenecks.
• Deliver responsive and solution-oriented support with professionalism and urgency.
• Maintain a detailed tracker for each new physician, including credentialing status, licensing, IT access, EMR training, scheduling, marketing steps, and operational readiness.
• Coordinate welcome materials, technology setup, bios/photos, marketing announcements, and meet-and-greets with key leaders.
• Conduct surveys and craft structured feedback loops to improve the new provider experience.
• Work closely with market operations partners to address workflow concerns, resource gaps, or integration challenges.
• Ensure all guarantee-period documentation and expectations are understood and monitored.
• Facilitate introductions to referral sources, community partners, and internal service line leaders where relevant.
• Develop standardized processes, templates, and communication pathways to create consistency across markets.
• Track, report, and present physician engagement metrics, throughput, and risk indicators to leadership.
• Maintain strict confidentiality and operate with the highest degree of professionalism and tact.

Skills

Organizational skills

Written & verbal communication

CRM platforms

Project tracking tools

Emotional intelligence

Problem solving

Independent and collaborative work

Education

Undergraduate degree in business/healthcare administration/communications

Tools

CRM platforms

Project tracking tools

Job description

Overview

At SCA Health, we believe health care is about people – the patients we serve, the physicians we support and the teammates who push us forward. Behind every successful facility, procedure or innovation is a team of 15,000+ professionals working together, learning from each other and living out the mission, vision and values that define our organization.

As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals. Our work spans a broad spectrum of services, all designed to support physicians, health systems and employers in delivering efficient, value-based care to patients without compromising quality or autonomy.

What sets SCA Health apart isn’t just what we do, it’s how we do it. Each decision we make is rooted in seven core values:

• Clinical quality
• Integrity
• Service excellence
• Teamwork
• Accountability
• Continuous improvement
• Inclusion

Our values aren’t empty words – they inform our attitudes, actions and culture. At SCA Health, your work directly impacts patients, physicians and communities. Here, you’ll find opportunities to build your career alongside a team that values your expertise, invests in your success, and shares a common mission to care for patients, serve physicians and improve health care in America.

At SCA Health, we offer a comprehensive benefits package to support your health, well-being, and financial future. Our offerings include medical, dental, and vision coverage, 401k plan with company match, paid time off, life and disability insurance, and more. Please visit, https://careers.sca.health/why-sca, to learn more about our benefits.

Your ideas should inspire change. If you join our team, they will.

Responsibilities

About SCA Health

Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans, and health systems around a common goal: delivering on the quadruple aim of high-quality outcomes and a better experience for patients and providers, all at a lower total cost of care.

As part of Optum, we participate in an integrated care delivery system that enables us to support our partners as they navigate a complex healthcare environment. Only SCA Health has a dynamic group of physician-driven, specialty care businesses that allows us to customize solutions, no matter the need or challenge.

About Optum Specialty Practices (OSP)

OSP partners with specialty physician groups through MSOs to support their migration into value-based healthcare as part of the OptumCare team. OSP delivers practice management support, referral and payer alignment, data analytics, and strategic capital while physician groups contribute leadership, market knowledge, and clinical excellence. Together, these capabilities build high-performing specialty care networks that integrate with SCA Health, OptumCare CDOs, and other Optum partners.

Role Description

Reporting to the Director of Growth Services, the Provider Experience Manager serves as a trusted concierge and single point of contact for physicians from the moment they sign their offer through their first year of practice - including onboarding, credentialing navigation, operational integration, and ongoing experience management through their guarantee period.

This role exists to create a white-glove, seamless, and highly personal experience for physicians, ensuring their introduction to the organization is smooth, supportive, and reflective of our values. The director is responsible for coordinating onboarding workflows across multiple lanes, anticipating needs, resolving issues quickly, organizing communication touchpoints, and building strong, trusting relationships that result in a positive first impression and long-term engagement.

The ideal candidate is impeccably organized, resourceful, proactive, and professional, with exceptional written and verbal communication and a relentless commitment to follow-through and service excellence.

Responsibility Description

The Provider Experience Manager will have both immediate operational responsibilities and broader long-term objectives as the function matures.

Immediate Responsibilities

• Concierge-Level New Physician Lane Coordination
• Serve as the physician’s single point of contact from offer acceptance through go-live and throughout the guarantee period.
• Develop and maintain individualized plans for each new physician, ensuring all milestones, deadlines, and dependencies are tracked and met.
• Partner with provider recruitment, credentialing, MSO operations, practice leadership, HR, IT, marketing, and other stakeholders to ensure smooth and timely onboarding and integration into the practice.

Experience Management & First-Year Integration

• Schedule and lead check-ins at regular intervals (30/60/90 days, 6 months, 12 months) to assess progress, identify barriers, and elevate support needs.
• Ensure physicians have the tools, resources, relationships, and operational clarity necessary to thrive in their first year.
• Monitor practice ramp, early performance indicators, and cultural integration, proactively surface risks and opportunities.

White Glove Communication & Service Excellence

• Provide consistent, clear, and proactive communication, ensuring physicians always know what to expect and who is responsible for each step.
• Anticipate needs by thinking several steps ahead and coordinating behind the scenes to prevent bottlenecks.
• Deliver responsive and solution-oriented support with professionalism and urgency.

Key Activities

• Maintain a detailed tracker for each new physician, including but not limited to credentialing status, licensing, IT access, EMR training, scheduling, marketing steps, and operational readiness.
• Coordinate welcome materials, technology setup, bios/photos, marketing announcements, and meet-and-greets with key leaders.
• Conduct surveys and craft structured feedback loops to improve the new provider experience.
• Work closely with market operations partners to address workflow concerns, resource gaps, or integration challenges.
• Ensure all guarantee-period documentation and expectations are understood and monitored.
• Facilitate introductions to referral sources, community partners, and internal service line leaders where relevant.
• Develop standardized processes, templates, and communication pathways to create consistency across markets.
• Track, report, and present physician engagement metrics, throughput, and risk indicators to leadership.
• Maintain strict confidentiality and operate with the highest degree of professionalism and tact.

Qualifications

Required:

• Undergraduate degree in business, healthcare administration, communications, or related field.
• 3–7 years of experience in physician relations, provider onboarding, concierge services, customer success, project management, or healthcare operations.
• Demonstrated ability to manage complex, multi-step processes with precision and consistency.
• Exceptional organizational skills, with the ability to track dozens of tasks and timelines simultaneously.
• Outstanding written and verbal communication skills, including the ability to communicate professionally with physicians and executives.
• Experience leveraging CRM platforms and project tracking tools to manage client relationships and project timelines.
• High emotional intelligence, resourcefulness, and a service-oriented mindset.
• Strong problem-solving capabilities and a proactive, anticipatory approach.
• Ability to work both independently and collaboratively in a dynamic environment.

Preferred:

• Experience working within MSO, multisite medical group, or health system structures.
• Familiarity with physician contracting, credentialing workflows, and practice operations.
• Prior experience building customer experience or onboarding programs.

USD $90,000.00/Yr. USD $145,000.00/Yr.