Protocol Coordinator

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid time off

Job summary

The Biological Sciences Division at the University of Chicago is hiring a Protocol Coordinator to manage protocol development and implementation. This role requires a college degree and 2–5 years of related experience. Responsibilities include liaising with funding agencies, ensuring protocol compliance, and coordinating study schedules. The salary ranges from $60,000 to $85,000 with benefits. Ideal candidates will have strong analytical, organizational, and communication skills.

Qualifications

• 2–5 years of work experience in a related job discipline.
• Some clinical research experience desired.

Responsibilities

• Manage activities of committee chairs and study teams for protocol development.
• Liaison with funding agencies and monitor review progress.
• Format, proofread, and edit protocols to ensure compliance.

Skills

Analytical skills

Strong organizational skills

Problem-solving skills

Interpersonal skills

Customer service skills

Education

College or university degree in a related field

Job description

About the Department

The Alliance for Clinical Trials in Oncology is a clinical trials network sponsored by the National Cancer Institute that consists of nearly 10,000 cancer specialists at over 1,000 member hospitals, medical centers and community sites across the United States and Canada. The Alliance develops and conducts clinical trials with promising new cancer therapies and utilizes the best science to develop optimal treatment and prevention strategies for cancer, as well as researches methods to alleviate side effects of cancer and cancer treatments.

Department

BSD ALL - Research

Job Summary

The Protocol Coordinator manages activities of committee chairs and study teams in the development and implementation of Alliance protocols. This position reports to the Director of Protocol Operations.

Responsibilities

• Provides materials for protocol development to study chairs and assistance in implementing protocol development policies and procedures.
• Formats, proofreads, and edits protocols. Distributes protocol drafts for review, integrates technical and scientific information from multiple sources, and incorporates necessary revisions.
• Ensures protocol compliance with the Alliance model protocol and current policies and procedures, and federal regulatory requirements and guidelines.
• Sets schedule for each protocol under development and ensures that all members of the study team (study chair, committee chair, statistician and data coordinator) adhere to timelines as closely as possible. Works closely with Executive Officers and study teams to identify and resolve impediments to the development process.
• Acts as liaison to funding agencies (NCI CTEP and/or DCP) staff, the Cancer Trials Support Unit (CTSU), and the NCI Central Institutional Review Board (CIRB) regarding studies in development or undergoing revision, and monitors progress of review performed by these organizations.
• Identifies and seeks resolution of issues raised during the course of review.
• In collaboration with study team, prepares response to review, makes all necessary revisions to the protocol document, and submits all necessary materials.
• In conjunction with the Executive Officer, ensures that protocols meet pharmaceutical sponsor requirements. Drafts or assists in drafting model patient consent forms, ensuring compliance with federal guidelines and templates for informed consent documents.
• Prepares amendments for active protocols as required. Obtains necessary approvals, including submission to the Alliance Data and Safety Monitoring Board, the CIRB, and CTEP. Prepares and distributes amendments to the group membership via the Alliance website.
• Identifies emergent issues arising during development and implementation of studies and seeks resolution of such issues. Implements emergency procedures as required.
• Fields telephone queries from clinical research associates, nurses and physicians at Alliance institutions regarding conduct of studies. Addresses administrative issues and refers scientific/medical inquiries to the appropriate individuals as needed.
• Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post‑event write‑ups.
• Assists with other administrative projects as needed and acquires higher‑level guidance and skills.
• Performs other related work as needed.

Education and Qualifications

Minimum Qualifications: Minimum requirements include a college or university degree in a related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2–5 years of work experience in a related job discipline.

Preferred Qualifications

• Some clinical research experience desired.
• Knowledge of program subject matter (health care, medicine, clinical research).
• Strong analytical and problem‑solving skills.
• Attention to detail.
• Strong organizational skills.
• Strong oral and written skills.
• Decision‑making skills.
• Strong interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Ability to work on multiple projects simultaneously, set priorities and meet deadlines.

Compensation & Benefits

Weekly Hours: 40 hours per week.

Pay Range: $60,000.00 – $85,000.00.

Benefits Eligible: Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Posting Statement

The University of Chicago is an equal‑opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment; rather, the University considers conviction information on a case‑by‑case basis, assessing the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.