Protocol Analyst

The University of Texas at El Paso; El Paso (TX); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical

Prescription

Life Insurance

Wellness platform

Job summary

The University of Texas at El Paso seeks a Protocol Analyst to manage administrative operations for the IACUC and IBC, ensuring compliant animal care and research practices. Under supervision, you will coordinate reviews, maintain records, and implement policies aligned with regulatory standards.

You will provide pre-review of protocols, support training, and assist with meetings and documentation to support research compliance and quality assurance across the department.

Qualifications

• Bachelor's Degree required in a field related to research or compliance.
• Strong verbal and written communication skills.
• Knowledge of animal care regulations and IACUC/IBC processes.
• Experience with compliance documentation and reporting.

Responsibilities

• Provide technical pre-review of incoming IACUC and IBC protocols for preliminary determination of completeness and regulatory compliance.
• Coordinate and relay all review-related correspondence to investigators.
• Assist with compiling agenda items and researching background information to inform decision-making.
• Record meeting minutes and facilitate their approval.
• Review and compile protocol submissions, tracking turnaround times and generating data for QA.

Skills

Verbal and written communication

Research animal care

Biological agents research

Regulatory compliance

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Position Information

Hiring Department: Research Compliance

Reports To: Manager

Job Location: On-site, El Paso, Tx

Posting End Date: Open until filled . This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: exempt

Earliest Start Date: As soon as possible.

Salary: $45,000 annually.

Required Application Materials

• Resume
• Cover Letter (Recommend)
• List of three references

Position Summary

Under the direction of the HRP Manager and in cooperation with the Institutional Animal Care and Use Committee (IACUC) Chair, and the Institutional Biosafety Committee (IBC) Chair, the Protocol Analyst has a vital role in ensuring a high-quality animal care and use program and biological research compliance program that reflects The University of Texas at El Paso’s commitment to the humane and responsible use of animals and safe use of biological agents in research. In this role, the incumbent is responsible for the administrative management of research compliance and of the activities of the IACUC and IBC. With minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.

Statement Of Duties And Responsibilities

IACUC and IBC Protocol Review, Compliance & Investigator Support — 35%

• Provide technical pre-review of incoming IACUC and IBC protocols for preliminary determination of completeness and regulatory compliance. Work constructively with investigators to revise protocols, as needed. Consult with Manager or Director as needed to ensure accuracy of pre-review in complex cases.
• Conduct congruence analysis to ensure that proposed animal activities are consistent with the associated funding application.
• Advise, assist, and provide education in individual and group settings to investigators regarding appropriate procedures for submitting new protocols, amendments, and 3-year de novo protocols.
• Coordinate and relay all review-related correspondence to investigators, including reviewer comments, IACUC and IBC determinations, and requests for additional information.
• Ensure protocols are renewed prior to expiration, and all training requirements have been met.

IACUC and IBC Administration, Meetings & Documentation — 25%

• Provide high level support, database entry and training support to the IACUC and IBC area.
• Triage all incoming IACUC and IBC correspondence, phone queries and other communications. Draft written responses when needed, including researching relevant regulations and other related information as required or requested.
• Assist with compiling agenda items and researching/summarizing relevant background information to facilitate discussion and inform decision-making. Record meeting minutes and facilitate their approval.
• Review and compile protocol submissions, tracking protocol turnaround times and generate data and statistics for quality assurance and improvement initiatives.
• May coordinate and schedule IACUC and IBC meetings, send invitations, ensure quorum and all meeting information has been distributed for members.
• Assist with planning of semi-annual inspections, ensure follow-up items are documents and appropriately addressed.
• Training database entry, maintenance, and creation of proper forms to ensure access to facilities.

Regulatory Reporting, SOPs & Quality Improvement — 15%

• Assist with administrative duties related to drafting reports of non-compliance and required annual reports to governing agencies.
• Review and update internal SOP’s and IACUC and IBC website as needed.
• Identifies areas of needed change and makes recommendations to improve operations.

Collaboration, Professional Development & Representation — 15%

• Work closely, cooperatively, and professionally with other staff members, and coordinate efforts with the Division as a whole, including providing coverage as needed.
• Engage in professional development opportunities as available; maintain memberships in professional listservs and regularly review postings to gain updated information about relevant regulations and best practices and apply them to IACUC and IBC materials and procedures.
• May represent the business function, division, or department at meetings, conferences, and seminars or committees.

General Administrative Responsibilities — 10%

• Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
• Complies with all State and University policies.
• Occasional traveling required.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications

Education: Bachelor's Degree.

Experience: Two years of related experience and/or training to the essential duties and responsibilities ; or equivalent combination of education and experience. Must possess strong verbal and written communication skills and be knowledgeable of research animal care and/or biological agents research.

Why Pick UTEP

The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

What UTEP Offers

Miner Perks and Benefits

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code

• 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at [phone], by email at [e-mail] , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [e-mail] .