Protocol Administrative Supervisor

UWMSN University of Wisconsin Madison; United States; Hybrid; USD 63,000 - 77,000; Full time

Job summary

The University of Wisconsin–Madison's Carbone Cancer Center is seeking a Protocol Administrative Supervisor to lead trial activation, maintenance, and closure. The role manages Protocol Administrative Coordinators across DOTs, coordinating with investigators, sponsors, and study staff to ensure compliant, timely trial workflows.

Based in Wisconsin, the position may require some onsite work with partial remote options.

Qualifications

• Minimum 2 years of experience in oncology clinical research.
• 1 year experience supervising full-time staff (preferred).
• Project management experience (preferred).
• Bachelor's Degree preferred.

Responsibilities

• Manages clinical trial project coordination for investigators.
• Provides education and training initiatives.
• Develops procedures for clinical trial project coordination.
• Supports planning, development, and management of administrative clinical trial functions.
• Contributes to protocol development, related documents, and Case Report Forms.
• Supervises at least 2.0 FTE employees, including performance and hours.

Skills

Communication

Project management

Education

Bachelor's Degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Clinical Research Project Supervisor

Job Summary: The University of Wisconsin Carbone Cancer Center (UWCCC) is searching for a highly-motivated and experienced clinical research professional to serve as a Protocol Administrative Supervisor. Under the direction of a Clinical Research Pod Manager, the incumbent will maintain knowledge of clinical research principles and specific study guidelines to effectively serve as project and team manager of clinical trial activation, maintenance and closure. The Supervisor will oversee a small staff of Protocol Administrative Coordinators (PAC) who manage all trials for multiple Disease-Oriented Teams (DOTs). The incumbent must have superior oral and written communication skills as they interface with investigators, clinical research staff, study sponsors, and other collaborators to identify, collect and disseminate patient and protocol information. Strong project management, organizational and critical thinking skills are required for success in the complex, fast-paced, highly regulated, and continually changing oncology clinical research environment. The incumbent will be dedicated to process improvement and team success. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities

• Manages, assigns, and performs clinical trial project coordination services for investigators
• Provides assistance with education and training initiatives
• Assists with developing procedures for clinical trial project coordination for the unit
• Contributes to the planning, development, implementation, and management of administrative clinical trial management functions for a unit or department
• Contributes to the development of protocols, related documents, manuscripts, and Case Report Forms
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Department: School of Medicine and Public Health, Carbone Cancer Center

Our mission is a commitment to defeating cancer through rapid application of groundbreaking research, prevention, and treatment. The University of Wisconsin (UW) Carbone Cancer Center has been an NCI-Designated Comprehensive Cancer Center since 1973. UW Carbone is an integral part of the UW School of Medicine and Public Health and UW Health, bringing together more than 330 physicians and scientists from 50 departments and nine schools to conduct research and translate laboratory discoveries into new patient treatments. UWCCC builds community by creating a collaborative, respectful, and welcoming environment in which all faculty, students, and staff will thrive.

Compensation

The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications

• Minimum 2 years of experience in oncology clinical research

Preferred Qualifications

• 1 year experience supervising full-time staff
• Project management experience

Education

• Bachelor's Degree preferred

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information: Devonne Tucker, [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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