Proposals and Marketing Manager

CP Engineers; Sparta Township (NJ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k) match

Paid time off

License reimbursement

Association reimbursement

Medical insurance

Dental & vision

Professional development

Bonus opportunities

Job summary

CP Engineers seeks a Proposals & Marketing Manager to be the operational backbone of its sales and marketing function. This role moves proposals, keeps systems running, and sharpens the brand so leaders can focus on clients and growth.

The right candidate is organized and fast-moving, capable of handling multiple pursuits and marketing tasks while building scalable processes in real time. Competitive compensation and benefits offered.

Qualifications

• 3-5 years of marketing or proposal coordination experience in AEC or professional services.
• Experience managing RFP/RFQ responses end-to-end, including formatting and assembly.
• Proficiency in Microsoft Office and Adobe InDesign or equivalent.
• CRM data entry discipline and report generation experience.
• Exceptional organizational skills to manage multiple deadlines.
• Strong written communication with professional prose and attention to detail.

Responsibilities

• Proposal & pursuit coordination to manage deadlines, content, and submissions.
• Marketing systems and administration: CRM data, reports, templates, and calendars.
• Brand and content execution: website updates, case studies, and social content.
• Events and industry outreach: trade shows, registrations, and lead tracking.

Skills

Proposal coordination

RFP/RFQ management

Microsoft Office

Adobe InDesign

CRM experience

Organizational skills

Written communication

Tools

Deltek Vantagepoint

Ajera

Salesforce

Job description

About CP Engineers

With over forty years of experience, CP Engineers delivers innovative solutions in site/civil, water/wastewater, municipal, MEP, environmental engineering and construction management and administration services. Our work directly improves communities, protecting water quality, strengthening infrastructure, and supporting sustainable growth across our community. Our project portfolio spans private, municipal, county, and regional clients, many of whom have partnered with us for decades, a testament to the trust we earn and the value we deliver. At CP Engineers, we don’t just execute projects, we build careers. Competitive compensation and benefits, and a collaborative, people first culture have resulted in high employee satisfaction and retention and helped us win Best Places to Work awards three years in a row.

Position Overview

The Proposals & Marketing Manager is the operational backbone of CP Engineers sales and marketing function. This role keeps proposals moving, systems running, and the brand sharp so the Director of Sales & Marketing and business development leads can stay focused on clients and growth. This person operates across two lanes simultaneously: supporting active pursuits with proposal coordination and content and maintaining the administrative and marketing infrastructure that makes a growing firm look and run like a mature one. This is not a passive support role. The right candidate is organized without being rigid, detail-oriented without losing the bigger picture, and comfortable working fast in a firm that is building its systems in real time. Compensation range: $90,000-$130,000 (commensurate with experience)

Key Responsibilities

1. Proposal & Pursuit Coordination

The most critical and time-sensitive function of this role. The coordinator manages the mechanics of every proposal so nothing falls through.

• Proposal Production
  • Manages proposal calendar: RFP deadlines, internal review milestones, submission logistics
  • Assembles complete proposal packages: covers, tabs, resumes, project sheets, fee tables, letters
  • Maintains a library of current, accurate boilerplate (firm overview, project descriptions, staff bios)
  • Formats documents to match client requirements and CP brand standards
• Pursuit Tracking
  • Logs all active pursuits in CRM with stage, deadline, fee estimate, and Go/No-Go status
  • Issues weekly pipeline reports to Director of Sales & Marketing
  • Tracks win/loss outcomes and maintains pursuit history for lessons-learned review
• Qualification Packages
  • Maintains current SF330s, SOQs, and prequalification packages by market
  • Updates packages proactively when project experience, staff, or certifications change

2. Marketing Systems & Administration

A fast-growing firm needs its marketing infrastructure to work. This role owns the day-to-day upkeep of the tools and data that support sales.

• CRM Management
  • Enters and maintains contact records, project records, and interaction history
  • Flags stale data and drives data hygiene across the sales team
  • Builds and distributes reports: pipeline by sector, BD activity, proposal close rates
• Template & Content Library
  • Manages master versions of all proposal templates, cover letter formats, and presentation decks
  • Ensures all staff resumes and project sheets are current and consistently formatted
  • Coordinates with project managers to capture new project milestones and photography
• Deadline & Calendar Management
  • Owns the marketing calendar: proposal due dates, award submission windows, event registrations
  • Issues reminders and escalates conflicts to Director of Sales & Marketing

3. Brand & Content Execution

Supports the firm’s external presence with consistent, professional content that reflects CP’s technical credibility and market positioning.

• Digital Presence
  • Updates website content: project pages, staff bios, service descriptions
  • Drafts and schedules LinkedIn posts highlighting project wins, awards, and thought leadership
  • Coordinates with leadership on messaging for new market entries or service launches
• Awards & Recognition
  • Tracks award submission deadlines and manages the full submission process
  • Writes or assembles submission narratives using input from project teams
• Case Studies & Photography
  • Develops one-page project case studies for use in proposals and presentations
  • Coordinates project site photography or rendering requests

4. Events & Industry Outreach

• Trade Show & Conference Coordination
  • Handles registrations, booth reservations, sponsorships, and shipping for industry events
  • Prepares attendee briefing materials and leave-behinds
  • Tracks event ROI by logging contacts made, leads generated, and pursuits opened
• Client Outreach Support
  • Coordinates client gifts, holiday mailings, and appreciation touchpoints
  • Manages industry association memberships and renewal tracking

Requirements

• 3?5 years of marketing or proposal coordination experience in AEC (architecture, engineering, or construction) or professional services
• Demonstrated experience managing RFP/RFQ responses end-to-end, including formatting and assembly
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign or equivalent layout tool
• CRM experience data entry discipline and report generation (Deltek Vantagepoint, Ajera, Salesforce, or similar)
• Exceptional organizational skills and the ability to manage multiple competing deadlines without handholding
• Strong written communication: clear, concise, professional prose with an eye for detail

Preferred

• Familiarity with life sciences, manufacturing, or industrial facility project types
• Experience with SF330 federal qualification packages
• Background in or exposure to technical/engineering environments
• Comfort working directly with engineers and project managers to extract and translate technical content
• Prior experience supporting a BD or sales function, not just a pure marketing function

Benefits

• Competitive 401(k) match.
• Paid time off
• Tuition, professional license, and association fee reimbursement.
• Medical, dental, and vision coverage.
• Support for employee work/life balance.
• Training and professional development opportunities.
• Performance-based bonuses and growth incentives
• Clear path for career advancement and leadership opportunities